1. 2014-2015 StudentInformation SYI Project MDECA Student Services Presenter: Melissa Bauer

2. Agenda SYI Information ▫Timeline ▫Form Changes Step-By-Step Electronic Survey Training Schedule Final Q & A Session 10/8/2015 2

3. Data Integrity What is it? ▫the assurance that data is consistent and there is a close correspondence between the facts stored in the database and the real world it models Why is data accuracy important? ▫Funding ▫State Local Report Card ▫Decisions Making by Administration, Teachers, Parents, and Community ▫Historical Accuracy

4. Who is responsible? EVERYONE!!

5. Project Premise Enable collaboration among those who plan the new school year ▫Everyone should be involved! ▫EMIS Coordinators, Teachers, Principals, and even Superintendents! To streamline processes for both school districts & MDECA 10/8/2015 5

6. Communications MDECA will be sending email communications to all listed survey contacts letting them know we have started/completed SYI processing 10/8/2015 6

7. SYI Timeline Information 5 business days to process initial surveys and StudentInformation SYI Processing starts Day 1 - next business day after the last ‘Building Survey’ form has been submitted and the district calendar has been received Send Survey Completion Notification to MDECA – daslsupport@mdeca.org daslsupport@mdeca.org Send District Master Calendars - daslsupport@mdeca.org daslsupport@mdeca.org 10/8/2015 7

8. Timeline Questions When will the district submit the surveys to MDECA for SYI/Integration processing? When does the StudentInformation Project Manager intend to complete the StudentInformation SYI Checklist? When does the StudentInformation Project Manager intend to release the new school year to staff to begin the scheduling process? 10/8/2015 8

9. Timeline Questions When will the district notify MDECA that all scheduling has been completed? Checklist for this question ▫Has all scheduling been completed in StudentInformation? ▫Has each building set the DASL Options Final Schedule Result Set? 10/8/2015 9

10. Master Schedule What is the Master Schedule? ▫Compilation of courses, course sections, and course groups that allows teachers & rooms to be linked with students through course information Why is it important and necessary?  Information used to meet reporting requirements for staff & students in EMIS  Information must be available to begin GradeBook Integration process to enable teachers to create assignments and manage grades Needs to be finalized in order to set school year into motion – Attendance, Assessment Labels, Lockers, Discipline, Fees and more!

11. SYI Recommendations Allow time for your district StudentInformation Manager or other specified personnel to complete SYI checklist for district ▫This checklist is sent via email when we inform you that processing has been completed! Scheduling in buildings should not begin until all items on the SYI checklist are completed Process Bulk Promotion/Enrollment weekly 10/8/2015 11

12. District Team Meeting Suggestions Hold a workshop session before submitting district and building surveys ▫How is your curriculum going to change for next year?  Discuss elementary style report card changes  Discuss courses/classes to be offered ▫How is student progress going to be measured?  District/building grading scales  Elementary standards and assessments on report cards ▫Collect survey checklist information 10/8/2015 12

13. Survey Submission Forms are now generated through Reporting Services Objective of new form Save district time Save MDECA processing time Pre-populates district and building information from current school year database Form should be extracted as a Word document so it can be edited by the district and submitted to MDECA ▫One District Survey is required ▫Submit one “Building Survey” for each building within your district  One survey for multiple buildings is allowed 10/8/2015 13

14. Survey Submission All Survey Word documents and a copy of the district’s calendar should be submitted to Student Services via CA Unicenter Helpdesk or email – daslsupport@mdeca.org SYI processing cannot begin until all documents have been received! 10/8/2015 14

15. Step-by-Step Example: How to fill out the SYI Surveys Reporting Services Surveys Reporting Services Surveys 10/8/2015 15

16. StudentInformation Updates 10/8/2015 16

17. Other announcements Staff Changes Training schedule posted to website Complete surveys in today’s email 14.2 for ProgressBook Suite to be installed tentatively 2/1/14 DataMap demonstration upcoming watch for future emails aSc Master Scheduler will be available this spring 10/8/2015 17

18. Questions 10/8/2015 18