1. WI Head of Office Meeting 10-15 April 2011 in Steenwijk

2. Introduction: stand in a line How many years at WI? Share name and office (most years left, least years right) What is something you’re proud of, a highlight in your work, since our last HoO meeting? (in pairs) Share When will you call this meeting a success?

3. Focusquestion for this meeting How can we enhance our effectiveness and efficiency in: strategy development and implementation, resource development, network roles, responsibilities and collaboration mechanisms personal and team leadership development?

4. Objectives: Strategy Development clarify how the different levels of strategies will connect and how we will monitor and report on progress get an overview of the planned contributions to the targets agree how we can best organise network exchange and collaboration for Strategy implementation, for some priority themes

5. Expected products of Strategy session Agreement on the role of regional strategies and on collaboration needs a table that shows the regional / national targets that contribute to each collective target as well as the planned (tangible) contributions towards these targets, Agreement on steps needed to improve alignment of the strategy targets Agreement on CT lead role(s) and who, how will operate Agreement on how we will monitor, evaluate and report on achievements Agreed next steps

6. Other issues Ground rules Participatory decision making diamond Timeline Parking lot Preparation group (sign in) Mini workshops (sign in) Research master thesis Esther

7. Global/ Regional/National what is the status and how will these strategies bring value at each scale? Jane Ibrahima, Ritesh, Szabolcs, Julio

8. Thematically take stock What are the planned tangible contributions to the collective targets for the coming 5 years? First round of 1 hour: 3 tables, with resource person + reporter: Livelihoods: Ward + Conny Water: Chris+ Jane Greening the economy: Alex +Frank Reporter notes down in excell sheet

9. Thematically take stock Individually draw: what results do you expect related to this theme and where? Share Use handout to guide your discussion Make it visible in which sub regions the achievements are likely to happen. Distribute in consensus 10 stickers per CT Insights? Write on clouds and add Opportunities for synergy between the work of different offices? Write on honeycomb How can it be improved? On white cards

10. Thematically take stock What are the planned tangible contributions to the collective targets for the coming 5 years? Second round of 1 hour, 2 tables, with resource person + reporter: Biodiversity: Szabolcs + Frank Climate and DRR: Alex+ Jane Reporter notes down (If groups are too large, split in 2)

11. Thematically take stock Individually draw: what results do you expect related to this theme and where? Share Use handout to guide your discussion Make it visible in which sub regions the achievements are likely to happen. Distribute in consensus 10 stickers per CT Insights? Write on clouds and add Opportunities for synergy between the work of different offices? Write on honeycomb How can it be improved? On white cards

12. Marketplace Take 5 minutes to walk around and look what results we expect on the 12 collective targets in which sub regions Have a look at the insights, opportunities and points for improvement, mentioned on the cards What conclusions can we draw?

13. Allignment Reflecting on the work in the subgroups Is there anything said in the subgroups about alignment?

14. Monitoring and reporting In 3 groups: format, What do you miss? What is superfluous/not needed?

15. Monitoring Monitoring our Performance by Conny Discuss in subgroups format Plenary debrief

16. How can we best organise ourselves for strategy implementation? Conclusions/capturing What does this all tell us about how can organise ourselves best? What are needs for collaboration? What are things to be aware of? What are critical points of coordination

17. Reflection How did we work and communicate together today (process)? What to do (even) better tomorrow? Please add post-its on time line Volunteers for preparation group? Enjoy your evening!