1. World Meteorological Organization Working together in weather, climate and water Country Profile Database (CPDB) Project WMO; DRAwww.wmo.int WMO Rob Masters First Meeting of the EC Working Group on Capacity Development – Side meeting 12 December 2011, 10h00-12h30

2. WMO Congress and EC Mandate: Congress 15 - urged the Secretary-General to take immediate action to operationalize such a database and gather there all of the information collected by individual WMO Programmes/ Departments. The WMO Country Profile Database would optimize the number of questionnaires sent to the Members. EC LX, LXI and LXII – monitored the development and advised accordingly EC WG on Capacity Building – reviewed progress WMO Country Profile Database

3. Congress 16 Enhancing the Country Profile Database may provide some of the tools needed to better determine Members needs and progress. To strategically mobilize resources under the CDS, it would be helpful to establish a compliance database and systematic monitoring of performance of NMHS to be used in better understanding and addressing existing gaps. –Updated guidelines are also necessary when applied as a dynamic tool in affording a clear sense of direction and progress. –Such information would lead to the establishment of reference points, a baseline situation and to the development of Metrics to show progress. –It is noted that Country Profile Database could be useful to develop such tools.

4. Country Profile Database High-Level Goals Follow the status and development needs of Members Improve planning, implementation and monitoring of WMO related projects and activities Promote synergies between Members, the secretariat, cooperating partners, funding agencies and other stakeholders

5. WMO Databases are Independent * Selection of the more than 36 independent operational databases in the WMO Secretariat FinanceBudget Lists of contacts/focal points Volume A Pub 47 GTS performance information OBS Lists of contacts/ focal points GDPFS DRR capacity survey data WMO-No. 9 vol. D Pub 47 WDS Lists of contacts/focal points Operators of satellite receiving systems Manufacturers of satellite receiving equipment Satellite systems and user requirements information Space Lists of contacts/focal points TRAMAN FELMAN Members training needs and requirements ETR Training Library Services ETR IPA Contacts WMO Pub 5 CER METEOTERM LSP NMHS status information SPC Country information for RA II & RA V VCP Projects DRA Payroll HR Enterprise Resource Planning (ERP)

6. Current WMO Information Acquisition Regional Associations Technical Commissions Members WMO Programmatic and Scientific databases WMO Acquisition Lead (e.g. S & T Programmes) Methods of information acquisition Surveying & Regular Reporting Members, Regional Associations and Technical Commissions asked to complete multiple surveys often with similar questions

7. Principles for Development of the Country Profile Database Single authoritative datasets (e.g. Country names) Leverage of Existing Processes: –Drawing from existing processes and data bases –Long-term: reduce number of ad hoc databases Compatible with WMO Technical Architecture Low Cost: –Efficient WMO knowledge management saves money –Off-the-shelf products Data Ownership –Members maintain information about their own country –Departments manage their data bases Common WMO survey and regular reporting tools Accessibility (e.g. web based) Phased approach –Can Add capabilities over time

8. WMO IT Systems Landscape Collaborative Workspace(s) Various Apps and Databases Oracle EBS suite Surveys EDMS (Documentum) Pub47 Volume A E-Mail Portal Volume C Fellowship Pub 5 Internet / Intranet Network access management System Management Security Services Telecommunications and Networks Services Technical infrastructure

9. Country Profile Database Application Views PUB 5 & Strategic VCP Information VCP Information WMO Project Information WMO Monitoring and Evaluation Application Views Collaborative Workspace(s) Various Apps and Databases Oracle EBS suite Surveys EDMS (Documentum) Pub47 Volume A E-Mail Portal Volume C Fellowship Pub 5 Internet / Intranet

10. WMO Country Profile Database information structure: Country Profile Database Information Categories Information & Data on Members

11. Country Profile Database Task Team Sub Task Teams Country Profile Database Development Methodology Development through utilizing areas of ownership & expertise Publication 5 Lead: CER WMO Questionnaire: Role and Operation of NMHS Lead: SPD Surveys and Regular Reporting Lead: WMO Programme offices Etc…Monitoring and Evaluation WIS Operational Statistics Lead: WIS

12. Integration and Consistency of Information and Data IndependentFully integrated and standardized Current status Phase I Phase II Toward fully integrated and standardized information and data management Phase III……..

13. Questions?

14. Final Thoughts… A firm's IQ is determined by the degree to which its IT infrastructure connects, shares and structures information. Isolated applications and data, no matter how impressive, can produce idiot savants but not highly functional corporate behavior. Steve H. Haeckel U.S. author Thank You

15. Background

16. Mandate and High-Level Goals

17. Sample Preliminary Statistics Regarding the Legal or Administrative Basis of NMHS * Four Members did not respond to the question ** Seven Members did not respond to the question * **

18. WMO Congress and EC Mandate: Congress 15 - urged the Secretary-General to take immediate action to operationalize such a database and gather there all of the information collected by individual WMO Programmes/ Departments. The WMO Country Profile Database would optimize the number of questionnaires sent to the Members. EC LX, LXI and LXII – monitored the development and advised accordingly EC WG on Capacity Building – reviewed progress WMO Country Profile Database

19. PUB 5 Data and Information are Key to Development of the CDB Uses of Consistent Nomenclatures include: Common dropdown box for ease of data entry Common Lists for export to other applications (e.g. web applications). Common search terms for organizations, entities, key terms, etc. Common categories for information for each country Country Profile Database PUB 5 Data & Information Country name, Organization name, Legal/Administrative Basis of Operation Parent agency PR names TC & RA (names and sub-working groups, expert teams etc) Etc… Consistent Nomenclatures

20. PUB 5 Data and Information are Key to Development of the CDB Country Profile Database Example of possible Linkages to other WMO applications Example application dropdown box PUB 5 Data & Information Country name, Organization name, Legal/Administrative Basis of Operation Parent agency PR names TC & RA (names and sub-working groups, expert teams etc) Etc…

21. Project Status

22. CDB Budget Movements (2008-2011) Expenditures for the period 2008 - 2011Amount Software16,751 - Consultant (part time over 4 years)138,671 - Secondment (Spain – part time)In Kind Total Expenditures155,423 - All values in CHF Congress XV Allotment from surplus: 150,000 CHF

23. Regional Associations WMO Secretariat Example of Acquiring Information Through Regular Reporting CDB Project/Activities Information Section By Country Technical Commissions OBSPWS DRRAEM CDB Project information pages AGM LDC RA IRA II RA IVRA V RA III RA VI CBSCIMO CASCAeM CHy CAgM CClJCOMM Etc... ETR

24. CDB Projected Costing Amount requested: 1,000,000 CHF (2012-2015) CostDescriptionActivities 60,000Member feedback Three stakeholder workshops for development of data requirements and feedback (2 days each) In kind WMO Department staff cost Database development Incorporation of WMO project information, national capacity survey information, lists of donors and contributing entities Incorporation of WMO Key Performance data and WIS operational Statistics 600,000Consultant costs Project Management System design Procedures and protocols 100,000Consultant costs WMO survey landscape review (review of all ongoing and single use surveys issued by WMO departments) Development of a systematic WMO surveying policy document Survey development, support & monitoring 140,000IT development support & Helpdesk 100,000Ongoing software licensing cost (25,000/YR) 1,000,000Total All values in CHF

25. CDB Projected Costing Amount requested: 1,000,000 CHF (2012-2015) CostDescriptionActivities 60,000Member feedback Three stakeholder workshops for development of data requirements and feedback (2 days each) In kind WMO Department staff cost Database development Incorporation of WMO project information, national capacity survey information, lists of donors and contributing entities Incorporation of WMO Key Performance data and WIS operational Statistics 600,000Consultant costs Project Management System design Procedures and protocols 100,000Consultant costs WMO survey landscape review (review of all ongoing and single use surveys issued by WMO departments) Development of a systematic WMO surveying policy document Survey development, support & monitoring 140,000IT development support & Helpdesk 100,000Ongoing software licensing cost (25,000/YR) 1,000,000Total All values in CHF

26. CDB Projected Costing Ongoing Costs (after 2016-2020) CostDescriptionActivities In kind WMO Department staff cost Database development Maintenance of WMO project information, national capacity survey information, lists of donors and contributing entities Maintenance of WMO Key Performance data and WIS operational Statistics 20,000IT development support & Helpdesk 100,000Ongoing software licensing cost (25,000/YR) 120,000Total Ongoing (assuming no further improvements sought) All values in CHF

27. Outline WMO High-level Goals Current WMO Databases and Survey Applications Approach CDB Project Methodology, Actions and Proposed Phases Proposed Project Future WMO Electronic Survey Capacity

28. Current WMO Databases and Survey Applications

29. Mechanism for WMO/CDB Information Acquisition Regional Associations Technical Commissions Members WMO Information, storage and retrieval WMO Acquisition Lead Methods of information acquisition Standardized & Coordinated Electronic Surveying & Regular Reporting WMO Integrated Information, storage and retrieval Information flow

30. Common Issues WMO Surveys Many surveys sent to members Surveys are often ask similar questions Data from surveys is normally on paper, independent and not easily compared with other surveys WMO Databases Data and information is independent and not easily shared Overarching No common mechanism for acquiring, storing and reporting of data and information No mechanism to mine data in existing data bases

31. Principles WMO IT Systems Landscape Country Profile Database Views Country Profile Database Information Categories Approach

32. CDB Project Methodology, Actions and Proposed Phases

33. County Profile Database Project Phases Phase Information Categories Method of acquisition Information Acquisition (Lead)Information to be included Begin Date Completion Date 1Geopolitical / Organizational WMO regular report CER PUB 5 database, information and Contacts, (e.g. Permanent Representatives, NMHS directors, etc) May 2010June 2011 (Dec 2010) 1StrategicWMO SurveysSPOWMO Questionnaire NMHS role and operation -- capacity/status information that is directly related to the strategic positioning of the NMHS Oct 2010Sept 2011 2Programmatic / Scientific & Technical Surveys, regular reporting WMO Programme offices Current and ongoing project information National capacities and requirements surveys. TBD 2Capacity Building Surveys, Ongoing project information DRATraining, modernization project information Lists of donors and contributing entities TBD 3Monitoring and Evaluation Data entry Surveys SPOKey Performance Indicators (KPI)TBD 3Monitoring and Evaluation Data entry Surveys OBSWIS operational statisticsTBD

34. Proposed Project Future Phase Information Categories Method of acquisition Information Acquisition (Lead)Information to be included Begin Date Completion Date 1Geopolitical / Organizational WMO regular report CER PUB 5 database, information and Contacts, (e.g. Permanent Representatives, NMHS directors, etc) May 2010June 2011 (Dec 2010) 1StrategicWMO SurveysSPOWMO Questionnaire NMHS role and operation -- capacity/status information that is directly related to the strategic positioning of the NMHS Oct 2010Sept 2011 2Programmatic / Scientific & Technical Surveys, regular reporting WMO Programme offices Current and ongoing project information National capacities and requirements surveys. TBD 2Capacity Building Surveys, Ongoing project information DRATraining, modernization project information Lists of donors and contributing entities TBD 3Monitoring and Evaluation Data entry Surveys SPOKey Performance Indicators (KPI)TBD 3Monitoring and Evaluation Data entry Surveys OBSWIS operational statisticsTBD 2 Years: 2012 - 2013 2 Years: 2014 - 2015

35. Proposed Project Future

36. WMO Electronic Survey Capacity