1. Overview and Scrutiny Functioning Scrutiny Chesterfield Borough Council Anita Cunningham, Policy and Scrutiny Officer Chesterfield Borough Council Presentation to East Midlands Councils’ Scrutiny Network, 12 December 2014

2. Functioning Overview and Scrutiny External Review 2010/11 Current arrangements introduced following INLOGOV external review in 2010 Constitution and Scrutiny Procedure Rules overhauled and the following new arrangements adopted 2011 subject to annual evaluation and review.

3. Functioning Overview and Scrutiny External Review Recommendations/Outcomes 1. New Structure aligned to Corporate Priorities 2. Scrutiny Link Officers 3. Pre-agenda Meetings 4. Fully Scoped Scrutiny Reviews 5. Additional 0.5FTE Scrutiny Officer 6. More accessible Scrutiny Protocols 7. Member/Officer development on role of Scrutiny 8. Executive inviting Scrutiny to look at certain issues  Forward Plan & Pre-decision/Pro-active Scrutiny  Some reports to Full Council  Informal Scrutiny / Executive Cllr meetings

4. Overview and Scrutiny Committee Structure 3 OSCs aligned to Executive Remits

5. Functioning Overview and Scrutiny Scrutiny Project Groups (time limited) All OSCs can appoint Scrutiny Project Groups SPGs - at least 3 members SPGs - can include any council member or officer OSC will agree remit / membership / duration / reporting back procedures / private (by default) or public status.

6. Functioning Overview and Scrutiny Protocols and Scoping Documents  New Constitutional Scrutiny Procedure Rules  New Call-in Rules  Handbook (internal) for Effective Scrutiny  Guidance for Scrutiny Project Groups  SPG Brief / Scoping Proforma  Standard SPG Report Format  Other optional proforma’s available, ie project plan

7. Functioning Overview and Scrutiny Support and Resourcing Policy and Scrutiny Officer (Policy Section, Business Transformation Directorate) Advice and development for overview and scrutiny function / horizon scanning. Work Programme and Monitoring management / co-ordination. Scrutiny and Committee Co-ordinators (Governance Directorate) Support scrutiny work (including scrutiny project / policy development groups), scrutiny committee arrangements / support. Scrutiny Link Officers (all directorates / services) Act as communication / information conduit between scrutiny and service areas. Service Officers and Managers To produce information, documents and specialist service knowledge requested by scrutiny.

8. Functioning Overview and Scrutiny Scrutiny Link Officer Overview and Scrutiny Housing Directorate / Service Link Officer Regeneration Directorate / Service Link Officer Finance Directorate / Service Link Officer Business Transformation Directorate / Service Link Officer Env. Health Directorate / Service Link Officer

9. Functioning Overview and Scrutiny Pre Agenda Meetings Informal discussion to agree scrutiny needs / papers for the committee meeting. Not a pre run of the committee meeting. Involves Service Manager / Officer, Scrutiny Chair and Policy Scrutiny Officer.

10. Functioning Overview and Scrutiny External Review Recommendations/Outcomes 1. New Structure aligned to Corporate Priorities 2. Scrutiny Link Officers 3. Pre-agenda Meetings 4. Fully Scoped Scrutiny Reviews 5. Additional 0.5FTE Scrutiny Officer 6. More accessible Scrutiny Protocols 7. Member/Officer development on role of Scrutiny 8. Executive inviting Scrutiny to look at certain issues  Forward Plan & Pre-decision/Pro-active Scrutiny  Some reports to Full Council  Informal Scrutiny / Executive Cllr meetings

11. Functioning Overview and Scrutiny Collaborative Scrutiny Joint Overview & Scrutiny Panel with North East Derbyshire and Bolsover District Councils  Sheffield City Region Combined Authority Scrutiny Committee  Potential Derbyshire Combined Authority Scrutiny Committee ? Health  Police and Crime Panel 

12. Functioning Overview and Scrutiny Questions and discussion …..