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Platter Planning Tool For Trusted Electronic Repositories

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Presentation on theme: "Platter Planning Tool For Trusted Electronic Repositories"— Presentation transcript:

1 Platter Planning Tool For Trusted Electronic Repositories
Meeting the challenge of technological change Developing Trust

2 Repositories How of you knows how to make a repository?
How of you knows how to make a trustworthy repository? What is trust?

3 What Is Trust? Trust is demonstrated fitness for purpose
Trust must be achieved Trust must be demonstrated Trust must be maintained Platter achieves this in combination with auditing tools such as DRAMBORA, nestor and CRL/TRAC

4 From Platter to Trust There is no any internationally recognized authority for certifying repositories Criteria for Trust should be established with the stakeholders Could be passing an audit

5 From Platter to Trust The Strategic Objective Plans have largely been created from the requirements from Nestor and TRAC checklist Following PLATTER covers all the major points from these checklists The documentation strategy in Platter corresponds well to DRAMBORA The availability of all the documentation will make a DRAMBORA audit much easier

6 The components of Platter
Repository Classification The Platter Planning Cycle Strategic Objective Planning

7 Platter Stage 1: Classifying Your Repository

8 Axis 1: Purpose & Function
Where does your mandate come from? Self defined Are you a profit-making body? Non profit Are you an existing or new organisation? Not running yet

9 Axis 2: Scale of Repository
What amount of digital materials do you archive? Expect to archive 10 GB per year How many digital objects? Expect to archive 100 new games per year How many staff do you (expect to) employ 5 people, but all part time How many users 1000 users per year

10 Axis 3: Operation How do you acquire material?
Content is uploaded by users How complex are your data? Highly complex, programs from many platforms How specialised are your data? Require some education to use, but not much. How sensitive are your data? All content in public domain What are the access rights? Open for all

11 Axis 4: Technical Implementation
What is the source of your metadata? Added along with the content, or by wiki style Which interoperability standards do the repository employ? Atom feeds for metadata harvesting. Which storage strategy do you use? Inhouse Which stragety is used for software management? Open source with community

12 Platter Stage 1: Classifying Your Repository

13 Platter Stage 2: The Planning Cycle

14 Broad organisational focus Function and Goals
Basis for detailed planning 1. What do we do? 2. Who do we do it for? 3. How can we excel? Responses to these three questions organisations will encapsulate the repository's mandate (or reference a non-self imposed, e.g., legislative mandate), detail the identities and broad expectations of primary stakeholders and describe in general, but tangible terms, the circumstances and performance levels that will represent success.

15 Platter Stage 2: The Planning Cycle
Formulating the Strategic Objective Plans

16 Platter Stage 2: The Planning Cycle
Implementing your objectives

17 Platter Stage 2: The Planning Cycle
Reflection and Reformulation Review and Reimplementation

18 Platter Stage 3: The Strategic Objective Plans
Self-defined objectives All areas of repository operation Cyclic planning process

19 The Ten Core Principles

20 Strategic Objective Plans
Business Plan Financial planning, monitoring, and reporting Staffing Plan Acquisition and maintenance of relevant skillset for managing repository Data Plan Specification of data and metadata objects, formats, and structures for ingest, storage, and dissemination, together with the relevant transformations and mappings

21 Strategic Objective Plans
Acquisition Plan Management of the relationship with depositors and other data providers. Appraisal policy Access Plan Management of relationship with end users. Access Policy. Preservation Plan Ensure that the access and usability of material in repository is not adversely affected by technological change and obsolescence

22 Strategic Objective Plans
Technical System Plan Specifies goals for hardware, software and networking Succession Plan Manage obligation to ensure preservation of material beyound the lifetime of the repository Disaster Plan Respond the rapid changes to the repository enviroment

23 Access Plan – An example
Create, Maintain and Review a Mission Statement which reflects the Repositorys mandate Our mission is to provide a trustworthy archive for the games developed for the early computer platforms. Games in the public domain should be made available to the public, while protected games should be held until such a time where the license is no longer valid. This mission statement should be reviewed each year

24 Access Plan – An example
Develop and maintain a definition and understanding of your Designated Communities First community is people who remember the games, and would like to reexperience them. The target community is quite large, but shrinking, and extremely diverse. They are technical skilled, but will expect detailed instructions on how to get the games working. They will not expect to be able to access games that they have no memory of. The designated community definition should be reviewed every 6 months

25 Access Plan – An example
Create and implement a Repository Access Policy The repository handles to kinds of material, those in the public domain, and those that are not. All public domain material should be freely available. There should be a complaints mailbox for take- down notices and other legal problems. Material should be taken down within 24 hours, and without negotiation. Access to material should always be granted, until complaints are recieved

26 Access Plan – An example
Specify and fulfill technical requirements for dissemination and access Repository should have a webpage, and contents should be available for download. A basic search system should allow for resource discovery The webpage should be search engine friendly Metadata should not be downloadable, only online accessible.

27 Staffing plan Delineate roles, responsibilities and authorizations of repository staff Acquire and maintain adequate staffing to fulfill specified roles Maintain staff skills

28 Succesion Plan The preservation tasks is ensured even beyond the existence of the digital repository

29 Preservation Plan Repository must maintain understanding of contemporary and emerging hardware software and storage technologies Repository must maintain understanding of all structural (e.g. file encoding) standards and formats Repository must maintain understanding of identified user communities and their associated competences and knowledge base

30 Preservation Plan Repository must maintain understanding of preservation requirements for each stored information asset or class of information Repository must maintain, exercise and evaluate preservation strategies capable of meeting specific preservation targets Repository must maintain and exercise appropriate appraisal policies to determine which information must continue to be preserved

31 Ten Core Principles .......................... Repository
Characterisation Business Plan Staffing Plan Disaster Plan Repository Profile Business Actions Goals Staffing Actions Goals Disaster Actions Goals Realisation Reformulation Review

32 Visit Platter at:

33 This work is licensed under the Creative Commons Attribution 2
This work is licensed under the Creative Commons Attribution 2.5 Denmark License. To view a copy of this license, visit r send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California, 94105, USA.

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