HELLO & WELCOME ALL ODSA 2009 AGM. 2008 The Year of the Grants In 2008 we received an OTF grant to look within our organization and plan for the future.

HELLO & WELCOME ALL ODSA 2009 AGM

2008 The Year of the Grants In 2008 we received an OTF grant to look within our organization and plan for the future by clearly defining our Vision, Values & Mission. The Board worked with a Sport Consultant to plan for the near future by creating 3 year Strategic, Operational and Revenue Generation plans. We embraced member clubs to define the playing field to understand the Canadian and Ontario sports scene and how we were going to fit into it and what we needed to do in order to secure base funding. ODSA was able to conduct significant outreach programming across the province, while building its membership base, ranking among the largest disc communities in the world. Through significant efforts, we are now well into our plan, with a slate of deliverables that will excite our Board & Full-time Executive Director. Some big advancements are ahead of us!

After AGM Slide 2008 The Year of the Grants In 2008 we received an OTF grant to look within our organization and plan for the future by clearly defining our Vision, Values & Mission. The Board worked with a Sport Consultant to plan for the near future by creating 3 year Strategic, Operational and Revenue Generation plans. We embraced member clubs to define the playing field to understand the Canadian and Ontario sports scene and how we were going to fit into it and what we needed to do in order to secure base funding. ODSA was able to conduct significant outreach programming across the province, while building its membership base, ranking among the largest disc communities in the world. Through significant efforts, we are now well into our plan, with a slate of deliverables that will excite our Board & Full-time Executive Director. Some big advancements are ahead of us! This afternoon I’d like to talk to you about a few of ODSA’s past accomplishments and then moving into 2010

Vision: Every Ontarian knows disc sports; every Ontarian has the opportunity to play disc sports; all disc sports players work and play together to achieve a healthy lifestyle in the Spirit of Fair Play. Values: As the provincial sport governing body for disc sports, we believe in decision- making and leadership that:  Is democratic, inclusive and engaged, open and transparent  Reaches out to support and partner with leagues, clubs and other organizations  Embodies integrity, accountability and respect for our partners and their concerns  Reflects commitment; those who agree to do something, are reliable, responsive and follow through. Mission: ODSA promotes, enhances and develops disc sports in Ontario by adhering to the Spirit of Fair Play, and delivering programs and services to leaders, volunteers and to all levels of participants (both recreational and competitive). Vision – Values – Mission

Visions – Values & Missions – ED - Presenter All organizations are guided by Vision, Values and Mission statements and it’s important that at all times we keep referring back to these core statements to fully embrace the scope of the work and deliverables ahead. If we deviate from this path we need to ask are we truly following the scope of what and why the organization exists? The ODSA Vision – Values and Mission statements are here for your review

Strategic Plan ODSA’s Strategic Goals 2008-2011 1. Support participant development and achievement of high performance through development and delivery of programs and services 2. Expand the number and enhance the capacity of member clubs through development support 3. Increase the number of individual members who are participating in the delivery of programs and governance of their clubs by expanding the volunteer base 4. Develop and support good governance within the provincial association and in member clubs

Operational Plan An outline of an operational plan was developed when the Board and senior staff considered what tasks could be undertaken to lead to the achievement of each of the strategic goals. Listed in upcoming slides are the tasks that were identified under each strategic goal. The plan was approved in September at the 2008 AGM and thus Year 1 would be September 2008 – August 2009; Year 2 would be September 2009 – August 2010; & Year 3 would be September 2010 – August 2011.

Revenue Generation Plan The Board developed an outline of a revenue generation plan to support the tasks outlined in the operational plan. The Board specifically did not address revenue generation from membership fees or from grant applications as it was assumed that any changes to the former would take place at the annually and applications for the latter would be decided upon once the ODSA’s application for base funding from the Ministry of Health Promotion had been resolved. Listed on some slides to follow is an outline of some of the proposed sources of revenue, and the expected amount to be generated from each source, Revenue Generation concept Expected

, 4, 5 - ED - Presenter Working with our consultant our board developed a Strategic Plan A 3 year Operational Plan And a Revenue Generation Plan. So let’s visit the overview of these three Plans and see how we’ve done so far! Here’s our Strategic plan with our goals Slide 4 - Next is our Operational Plan and yearly time lines Slide 5 - Finally this is an overview of our Revenue Generation Plan

Thank You Slide – ED Presenter All organizations and boards are grounded by their Vision - Value & Mission statements along with an understanding that their Strategic - Operational & Revenue Generation Plans are the basis for their planning and work flow moving forward. Any outside factors that deviate from there agreed upon agenda must be analyzed and acted upon in good faith and with the understanding that what has been set in stone so to speak (to date) must be carried forward first and foremost, this includes any MHP or OTF grants. So lets look at our Operational Plan and see where we are today, based on our 4 strategic goals and remembering our timelines

Goal 1 ED Presenter This first slide outlining Goal #1 has 13 deliverables listed with 8 items actionable for Year 1. Point1a) was the development of a new website that would embrace the ODSA community and the work ahead. The Board and ED spent 3 months seeking and working with various formulations and service providers in selecting the current model. This put us behind in some deliverables as we worked through the winter months nailing this down. Although we haven’t completely utilized the full power of the service provided, we will be looking to embrace all the site offerings in 2010 to move the organization and work ahead considerably! This site also allowed us to integrate the balance of a grant deliverable for MHP – SPF from 2008 in building a resources centre that will continue to evolve! Point 1b) is a follow-up on the RADD Tour and is spread across years 1 & 2. The ODSA followed up it’s past RADD Tour visits with a mailing to all schools across Ontario and additionally to municipalities, school boards, and residential and day camps. The brochure outlined the overview of the organization, highlighting disc golf and ultimate, pointing recipients to our store, our resource center and highlighted instructor services the ODSA offered. This was further heightened with the 3 rd rollout of the RADD Tour to the residential and day camp community to which three ODSA Community Outreach Coordinators were hired and travelled the province over the course of the summer teaching at well over 100 camps reaching 9000 participants. This was the required deliverables for the OTF grant still on the books for 2009. Year 2 will see all past RADD Tour visits to schools and camps followed up on, via telephone or email communication, leading to more funded instructor requests/teachings and potential sales. NEXT

Point 1c) was a clarification needed to see if past RADD Tour participants could be included as ODSA members and the answer was NO, because it was a one time service and they are not paid members, so we don’t offer any on going services to them! However the are encouraged to join! Point 1d) has been well covered off in 2009 as we are partnered with OFSAA on a Sport For More program based on secondary school students teaching Ultimate to local elementary feeder schools while earning community volunteer hours through physical education classes. This is also a revenue source for us as we supply teaching packages to the schools involved. The program is called Bridging the Gap and is a 3 year program. In the first year we’ve delivered well over $20,000 worth of teaching kits to over 100 schools. We also had preliminary discussions with the ED of OFSAA about the future of Ultimate and what season would be best suited for it’s inclusion as part of OFSAA Championships. Point 1e) Train the trainer is another 2 year program and because the acceptance of the application by the CAC for an Ultimate NCCP has taken so long to be approved, this will be an action item more in year two with major input from RADD Tour instructors and Ultimate Canada as we prepare and plan for the design of our Master Learning Facilitators (MLF’s) and LF’s who will carry forward the certification of Ultimate Coach’s throughout Ontario! Point 1f) & 1g) can be combined. Through the effort of a committee formed to move this forward a number of courses have been surveyed and a list of improvements have been suggested. Through this process senior club officials have been given OTF grant documents to pursue funds for their own course improvements. We hope that at least 4 clubs will be successful in making submissions for the March 2010 deadline. Point 1h) The Disc Golf committee met in January with all the courses and groups involved in the events and created a series of tournaments that encourage participation leading to the awarding of overall points winners and divisional champions. The series has grown in numbers of events and total participants and will grow even stronger and bigger moving forward. In regards to Ultimate we were not able to move forward in 2009 in creating a Provincial Championship as we are still gathering feedback from the various touring constituents'. We hope to make significant advances on this deliverable in 2010. However we did again support the efforts of WODS who hosted the mixed and women’s CUPA regional's by providing all teams with complimentary ODSA branded field cones that also acted as megaphones to help save voices, and to make voices heard!

Goal 2 ED - Presenter Point 2a) Was a point that we were going to address during our fall Leadership Conference, which as you know wasn’t funded and didn’t take place. We are planning to host one in the new year over the winter. Date – TBD. To date with the clubs that we have worked with there needs have varied from increased CGL insurance coverage to online registration services. Many clubs have sought non-profit status and have also benefited from the materials list under club resources Point 2b) We’ve been engaged by TUC and OCUA and asked to deliver a number of added value deliverables that were important to their clubs. I am happy to say that we were able to make progress in a number of areas but several items remain incomplete due to a lack of much needed feed back from the community at large. As you will see, further into the presentation, we will continue to advance these initiatives by seeking a broad input and consensus from the ultimate community at large. I propose that some of the outstanding items become a focus of working committees that will be formed as part of the agenda of our upcoming Leadership Conference in the new year. Point 2c) Again we have just completed our final leg of the RADD Tour and will prepare a website synopsis that all member clubs can refer to for schools and facilities contact details that where visited in there areas. Point 2d) We have done mailings to all the schools, we are sending out tons of equipment to schools through the OFSAA Bridging the Gap program and have worked with various regions in supporting their leagues and growth. We’ve attend OFSAA coaching symposiums and attended OPHEA and CIRA workshops in teaching and getting the word out. We did apply for a large grant that we thought would help to solidify high school league growth through Ontario, however we were no successful. Point 2e) In regards' to a club manual we feel we’ve created some great resource materials' and links that are available on our website. Many clubs have commented on the materials and how helpful they have been. We will continue to grow this stable and will add more in the very near future. Through the efforts of these deliverables we have helped new clubs to be formed and others to seek non- profit status

Goal 3 ED - Presenter The first point had been addressed in assigning one of our board members to lead in this role, however through circumstances beyond the control of the board this role was never fulfilled. We will seek to readdress this with our new incoming board in our first meeting December 8 th ! However using the power our new website we will take our strategic deliverables and truly start to mold the actions and deliverables highlighting the paths and progress into 2010. Using the current registered members on the site which is 2453 – and from that, 236 have said they are interested in being part of working groups so we have a large volunteer base eager and ready to go Point 3d) the Executive Director with the help of board members will create board binders to be distributed to board members to track meeting documents and board minutes. This binder will also help the individual board members to track their time and document their work for any of the sub-committee and or board work the do. This will also help them to define their roles. Various points will be taken from bylaws & constitution materials along with relevant Corporate Governance materials that are available to create these binder as not only a working document but a resource also – January 2010 deliverable

Goal 4 ED - Presenter Point 4a) Was done in 2008, and we will seek some revisions and changes here today! Point 4b) Was addressed in point 3d) and is a bit of an overlap but combining these two deliverables makes perfect sense Point 4c) This is up and running and growing daily with posts and pictures, blogs, walls, forums, instant messaging and group messaging capabilities. We have already secured the services of an individual who is well entrenched within the disc sports community to maximize the power of the website platform in getting individuals engaged within the site and becoming part of future working committees. Point 4d) Frequent updates have been reported to our Executive and Board members. We are current and will continue this best practice during all 2010 board meetings. A new treasurer is coming on this year and the current treasurer will move to another role on the executive, bringing continuity to the organization and the new treasure will transition to this position seamlessly!

Revenue Generation

Revenue Generation ED - Presenter Point 1 – In the fall of 2008 the ODSA ED and President visited a sports marketing firm and discussed the RADD Tour. While there was interest the onset of the financial crisis in October caused all interest to evaporate! So this plan has stalled. Needless to say we had funding from OTF for our 3rd year of the RADD Tour with our Camp Tour so we utilized that in 2009….in 2010 the RADD Tour plan is to become a summer Juniors camp offering and we maybe revisiting the school system through sponsorship for 2011 as the economic climate for 2010 may not be favourable. Point 2 & 5 – This was linked with the above point and will be visited again through sport committees re championships and series. In 2009 we raised about $3000 through links with apparatus and merchandise suppliers Point 3 – We have been collecting fees for years now as all participants were required to be ODSA Insurance members to compete in the Disc Golf Series. In 2010 we continue in that vein and will be collecting an extra $1 per event per individual for year end prizing Point 4 – Membership fees were outlined in 2008 and voted on based on the 2009 fee structure. We collected an additional $3.00 per member in 2009. $2.00 of that was for a majority of our members, the Ultimate community. This was being collected on behalf of newly imposed CUPA fees, so in essence we only raised ODSA fees by $1.00. This organization has taken create strides in reformulating itself to truly represent the sport at the National level, it is now known as Ultimate Canada. We are the largest single contributor to the success of the future of Ultimate Canada. So not only are we building a strong provincial association together, but a strong national association also. This same fee structure was collect from our Disc Golf members and these fees have helped to expand the Point Series and helped towards the work of growing of the sport from an administrative and teaching perspective. Our fee structure plan for 2010, has yet to be determined, but will be one of the first priorities for our new board to review. We know it’s a harsh economic climate, but we need to look at the realities of our funding base and our future programming plans NEXT

ED - Presenter Point 6 – I believe we have surpassed this fee through current sales and OFSAA program partnerships 1 year ahead of schedule Point 9 – We will be launching a branded Christmas campaign to all registered members utilizing a unique gift card offering the we hope to capitalize on Point 11 – We’ve already got this listed under our members benefits area Point 12 – We brought in about $2000 this year based on our fees for services model that made RADD Tour instructors available for daily fees above and beyond there Camp visits Point 13 – We’ve posted how-to documents throughout the resource center and created downloadable posters and brochures

A Busy Year We are sports “on the move”. In addition to our slate of deliverables, we were asked by our larger clubs to elevate our presence in their community through additional initiatives, which included teaching clinics, hosting juniors camps, developing juniors bursaries and to make financial contributions to juniors’ team uniforms. The larger clubs encouraged ODSA to develop an action plan to elevate Spirit of the Game, a platform that ODSA fully supports. While our posted forums did not generate the feedback we had hoped, this is absolutely a platform that we intend to fully move forward. We commit to our larger clubs and the membership at large that we will progress this with a dedicated committee, led by a Board Member. We were also asked to create a proposal for field conversion projects and to look into seeking grants for field improvements. While research shows that ODSA cannot be an applicant to develop specific field improvements on behalf of a member club, without severely tying our hands to pursue broader objectives, consistent with our mandate, we are prepared to engage on this topic and work with member clubs to point them to available funding resources. We are unable to advance this without feedback from member clubs. Unfortunately, although a forum to seek input was established, along with consistent requests for input through ODSA’s disKRAZE newsletter, no feed back to date has been received. We were also asked to survey the Ultimate community to seek input on misinterpreted rules and to create videos to address. We attempted several times to contact Ultivillage, with no response. Once again, while forums were posted, zero feedback was received. Our goal for 2010 is to keep these deliverables on the front burner and we will seek more direct communication with member clubs in order to advance. What is it that we have planned for 2010, you ask?

2010 Game Plan focusing on Coaching and Juniors Seek new funding opportunities with OTF and MHP SPF geared towards Coaching and Juniors Development Take the RADD TOUR across the province during the summer, offering mini 3 day Ultimate Juniors Camps and 2 day Disc Golf Camps offered from late June through to early September available to participants for free if grants are available or at a minimal cost if not. Continue to offer financial contributions to Juniors teams uniforms and offer a Juniors Bursary used to help under write costs of attending Nationals Devise the master plan for embracing the Ultimate Canada NCCP deliverables in creating and certifying Master Learning Facilitators to train and certify Learning Facilitators' that will start to certify the interested individuals that are seeking this accreditation. Through our website we have already identified 240 people that have an interest, which is representative of 10% of the people signed up on our website. So we imagine that if 10% of our total membership is interested then we could see about 1000 people seeking certification in the years to come. This will be a huge program to administer and facilitate in all regions of the province.

Seek new funding opportunities with OTF and MHP SPF geared towards coaching and Juniors Development Take the RADD TOUR across the province during the summer, offering mini 3 day Ultimate Juniors Camps and 2 day Disc Golf Camps offered from late June through to early September available to participants for free if grants are available or at a minimal cost if not. Continue to offer financial contributions to Juniors teams uniforms and offer a Juniors Bursary used to help under write costs of attending Nationals Devise the master plan for embracing the Ultimate Canada NCCP deliverables in creating and certifying Master Learning Facilitators to train and certify Learning Facilitators' that will start to certify the interested individuals that are seeking this accreditation. Through our website we have already identified 240 people that have an interest, which is representative of 10% of the people signed up on our website. So we imagine that if 10% of our total membership is interested then we could see about 1000 people seeking certification in the years to come. This will be a huge program to administer and facilitate in all regions of the province. 2010 Game Plan focusing on Coaching and Juniors

2010 Organizational Plan Work within the confines of the website to expand the involvement of the members in steering and modeling the organization and the Strategic and Operational deliverables outstanding from year 1 and slated for year 2 Arrange a 2 nd Leadership Conference for the new year to meet and address and seek input for deliverables and to asses members clubs needs Expand the membership and member clubs and good governance and risk management practices Continue with a successful Disc Golf Point Series Work towards creating a Provincial Ultimate Championship Expand the sponsorship and program partnering opportunities

Other 2010 Deliverables Work on a public relations strategy for both disc sports. Encompass the Spirit of the Game strategy championed by member clubs as part of the overall Ultimate PR deliverable Attend OPHEA, CIRA and OFSAA conferences Start to plan youth focused conferences and championships that are possibly built around past Canadian Junior Championships Start the ground work to engage OUA and OCAA (preliminary discussions have already taken place with both associations in 2009) Plan two in person Board Meetings Focus on the revenue generation items for year 2 revenue streams

Thank You

HELLO & WELCOME ALL ODSA 2009 AGM. 2008 The Year of the Grants In 2008 we received an OTF grant to look within our organization and plan for the future.

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HELLO & WELCOME ALL ODSA 2009 AGM. 2008 The Year of the Grants In 2008 we received an OTF grant to look within our organization and plan for the future.

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Presentation on theme: "HELLO & WELCOME ALL ODSA 2009 AGM. 2008 The Year of the Grants In 2008 we received an OTF grant to look within our organization and plan for the future."— Presentation transcript:

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