1. Lee Alatorre’s 5-Step Withdrawal Process Presented by: Lee Alatorre, Collection Development Consultant lee.Alatorre@gmail.com 210-324-9224 Librarian Virginia Bigler (Taft HS, Northside ISD) amidst 1,000 books withdrawn in 1 day using this process Rev. 9/7/15

2. Standard III. Learner-Centered Technology and Information Access -- Strategies for Librarians Exemplary Program Development Recognized Program Development Acceptable Program Development Below Standard Program Development A. Provides a balanced and current collection of at least 12,000 books, audiovisual software, and multi-media or 20 items per student at elementary level, at least 18 items per student at middle school level, and at least 16 items per student at high school level, whichever is greater. A. Provides a balanced and current collection of at least 10,800 books, audiovisual software, and multi-media, or at least 18 items per student at elementary level, at least 16 items per student at middle school level, and at least 14 items per student at high school level, whichever is greater. A. Provides a balanced and current collection of at least 9,000 books, audiovisual software, and multi-media, or at least 16 items per student at elementary level, at least 14 items per student at middle school level, and at least 12 items per student at high school level, whichever is greater. A. Provides a balanced collection of less than 9,000 books, audio-visual software, and multimedia, or less than 16 items per student at elementary level, less than 14 items per student at middle school level, and less than 12 items per student at high school level, whichever is greater. B. Maintains an overall average age of collection of less than 11 years with special attention for specific disciplines in accordance the CREW Method usage and MUSTIE negative factors as outlined in the CREW Method. B. Maintains an overall average age of collection of less than 13 years with special attention for specific disciplines in accordance with the CREW Method usage and MUSTIE negative factors as outlined in the CREW Method. B. Maintains an overall average age of collection of less than 15 years with special attention for specific disciplines in accordance with the CREW Method usage and MUSTIE negative factors as outlined in the CREW Method. B. Maintains an overall average age of collection of 15 or greater years. NOTE: SEE GLOSSARY SLIDE FOR DEFINITIONS OF CREW AND MUSTIE. Rev. 9/7/15

3. Compare your last 2 or 3 TitleWise Analyses: WILLIAM H TAFT HIGH SCHOOL Analysis Overview Date of Analysis: 7-16-12 2-7-13 4-14-15 Circulation System: SirsiDynix SirsiDynix SirsiDynix Data Integrity: 99.92% 100.00% 99.98% # of Records: 35,962 27,005 25,662 # of Holdings: 41,459 30,084 28,604 Recognized Call #s: 41,427 30,083 28,598 Average Age: 1994 1999 2003 Enrollment: 2,453 2,629 2,786 Items per Student: 16.89 11.44 10.26 WILLIAM H TAFT HIGH SCHOOL Analysis Overview Date of Analysis: 7-16-12 2-7-13 4-14-15 Circulation System: SirsiDynix SirsiDynix SirsiDynix Data Integrity: 99.92% 100.00% 99.98% # of Records: 35,962 27,005 25,662 # of Holdings: 41,459 30,084 28,604 Recognized Call #s: 41,427 30,083 28,598 Average Age: 1994 1999 2003 Enrollment: 2,453 2,629 2,786 Items per Student: 16.89 11.44 10.26 Rev. 9/7/15

4. Where are you current (last 10 yrs)? Where are you old (beyond 15 yrs)? Collection Analysis by 100s _________Average Age________ The Hundreds Divisions 7/2012 2/20134/2015 000 Generalities 1998 2004 2005 100 Philosophy & Psychology 1992 2001 2003 200 Religion 1989 1991 2002 300 Social Sciences 1998 2001 2004 400 Language 1991 2002 2004 500 Natural Sciences/Mathematics 1993 1994 2002 600 Technology 1997 1998 2000 700 The Arts 1992 1998 2004 800 Literature and Rhetoric 1986 1991 1997 900 Geography and History 1991 2002 2003 Hundred Divisions Totals 1993 1998 2002 Collection Analysis by 100s _________Average Age________ The Hundreds Divisions 7/2012 2/20134/2015 000 Generalities 1998 2004 2005 100 Philosophy & Psychology 1992 2001 2003 200 Religion 1989 1991 2002 300 Social Sciences 1998 2001 2004 400 Language 1991 2002 2004 500 Natural Sciences/Mathematics 1993 1994 2002 600 Technology 1997 1998 2000 700 The Arts 1992 1998 2004 800 Literature and Rhetoric 1986 1991 1997 900 Geography and History 1991 2002 2003 Hundred Divisions Totals 1993 1998 2002 Rev. 9/7/15

5. Where are you current (last 10 yrs)? Where are you old (beyond 15 yrs)? Add’l Categories 7/2012 2/2013 4/2015 General Fiction 1999 2002 2005 Reference 1993 1999 2004 Biography1995 2003 2004 Professional 1996 2007 2007 Story Collection 1988 1997 1999 Easy 1991 1992 1994 A/V 1997 1997 2004 French (99 items)2004 2004 2004 German 1997 1997 2007 Reserve (2 items, returned to section)2007 n/a n/a Spanish 1994 1995 1996 Additional Category Listings Totals 1995 2000 2004 Combined Totals1994 1999 2003 Add’l Categories 7/2012 2/2013 4/2015 General Fiction 1999 2002 2005 Reference 1993 1999 2004 Biography1995 2003 2004 Professional 1996 2007 2007 Story Collection 1988 1997 1999 Easy 1991 1992 1994 A/V 1997 1997 2004 French (99 items)2004 2004 2004 German 1997 1997 2007 Reserve (2 items, returned to section)2007 n/a n/a Spanish 1994 1995 1996 Additional Category Listings Totals 1995 2000 2004 Combined Totals1994 1999 2003 Rev. 9/7/15

6. Step 1a: Review the most recent TitleWise Analysis for: Age-Sensitive Categories: % Reduced Dewey Ranges Acceptable Age (Years) # Items # Aged (%) Since 2012 003-007 3 (5 realistic) 87 33 (37.93%)81% 320-329 5 262 184 (70.23%)48% 361-369 5 701 504 (71.90%)26% 370-379 5 435 142 (32.64%) 4% 380-389 5 5239 (75.00%)62% 520-529 5 106 79 (74.53%)73% 570-579 5 152 106 (69.74%)61% 610-619 5 758 598 (78.89%)34% 910-919 5 179 155 (86.59%)71% Rev. 9/7/15 47% overall net reduction since 7/16/12

7. Step 1b: Review the most recent TitleWise Analysis for: 4/14/15 Decade # of Books 1900 0 1910 0 1920 1 1930 0 1940 0 1950 0 1960 2 1970 242 1980 1,808 1990 5,327 2000 15,389 2010 5,784 No year given/ out of range-- 51 Total 28,604 Rev. 9/7/15 7/16/12 Decade # of Books 1900 9 1910 17 1920 22 1930 44 1940 83 1950 283 1960 792 1970 2,529 1980 9,603 1990 10,694 2000 15,068 2010 1,358 No year given/ out of range-- 957 Total 41,459 Publication date correction

8. Rev. 9/7/15 Average Age, 4/14/15

9. Step 1c: Review the most recent TitleWise Analysis for: Detail by 10s: Avg. Age # % of Coll. 800 Literature and Rhetoric 1999 272 0.95% 810 American Literature in English 1997 892 3.12% 820 English/Old English Literatures 1996 419 1.47% 830 Literatures—Germanic Languages 2002 19 0.07% 840 Literatures—Romance Languages 2001 17 0.06% 850 Italian, Romanian, etc. 2007 12 0.04% 860 Spanish/Portuguese Literatures 2002 18 0.06% 870 Italic Literatures, Latin 2008 3 0.01% 880 Hellenic Literatures/Cl. Greek 1999 31 0.11% 890 Literatures of Other Languages 1996 15 0.05% Literature & Rhetoric (800s) Total 1997 1,698 5.94% Rev. 9/7/15

10. Step 2: Print the list(s) for the areas that you want to start weeding. Detail by 10s:Avg. Age # % of Coll. 140 Specific Philosophical Schools 1967 6 0.01% 180 Ancient,... Philosophy 1978 21 0.05% 190 Modern Western Philosophy 1979 39 0.09% Collection Analysis - Detail by 10s 140 - Specific Philosophical Schools This report identifies the specific titles in your collection that fall within this category. -------------------------------------------------------------------------------- Call # Title Author Year Barcode 140 BEN Constructing a life philosophy : Bender, David L., 1936- 1985 50007010168999 141 MIL The transcendentalists, an anthology. Miller, Perry. 1950 50007010169005 142 HUB Dostoevsky, Kierkegaard, Hubben, William, 1962 50007010169518 142 MAC Existentialism. Macquarrie, John. 1972 50007010169526 142 SAR Being and nothingness; Sartre, Jean Paul, 1905-1956 50007010169534 144 CON Puritans and pragmatists : Conkin, Paul Keith. 1976 50007010169542 Rev. 9/7/15

11. Step 3: Pull the books: Pull items on the list(s). Pull a full list or a cart’s worth If you have the space to store them until you can get to them, pull more than one cart’s worth if you need it to complete a list or if you want to have another cart ready to go Rev. 9/7/15

12. Steps 4a & 4b: Consider each item for withdrawal (a 5-part process): Check stats on each item in library software: # of checkouts # of in-house uses Last time discharged Last user If it’s been used within the last 2-3 years, check whether the newest schools have the item and, if so, whether it’s been used there. Rev. 9/7/15

13. Library Software Maintenance Page Rev. 9/7/15

14. Step 4c: Consider each item for withdrawal (a 5-part process): If you need the item, check whether you already have current materials on hand that meet the need. Rev. 9/7/15

15. Conduct a Subject or Keyword Search Rev. 9/7/15

16. Steps 4d & 4e: Consider each item for withdrawal (a 5-part process): If you don’t, look for newer materials and add to a Withdrawal Replacement list in Titlewave. If you can’t find a better replacement, keep it, but place a note in your software’s Notes area so that the next time you pull the item for withdrawal consideration, you know what you’ve already discovered. Withdraw the book from your collection. Rev. 9/7/15

17. Get Help! Rev. 9/7/15

18. Step 5: Make catalog corrections As you’re looking for books on the lists and searching the catalog for various stats, you will find catalog errors such as: Items attached to incorrect records; if you’re keeping it, fix it! Items that have had renewed copyrights that aren’t reflected in the record. If the renewed copyright meets your parameters for currency, fix it! Rev. 9/7/15

19. Steps 5c & 5d: Make catalog corrections Items that have incorrect or incomplete call numbers; fix them! Items that you’d rather move to another section (e.g., all career books in 331.7, all Science Fair books in 508.7, etc.); this is a great way to identify and pull these items and place them on a cart to work with as you find time. Taft’s College, Career, & Testing Section Rev. 9/7/15

20. FINALLY... my personal belief: Too many librarians don’t weed or don’t weed ENOUGH because they see it as a chore. If you take a systematic approach to it using tools that are readily at your disposal, you CAN have fun and discover that your library can look like this: BEFORE: SHELVES PACKED! AFTER: NOT CROWDED; DISPLAY SPACE! Rev. 9/7/15

21. CREW: Continuous Review, Evaluation, and Weeding MUSTIE: Misleading, Ugly, Superseded, Trivial, Irrelevant, Elsewhere (see p. 46 in CREW Manual for examples and/or qualifiers of these terms) Glossary Rev. 9/7/15

22. Useful Links CREW: A Weeding Manual for Modern Libraries (revised 2012 to include section on ebooks): www.tsl.state.tx.us/ld/pubs/crew/index.html www.tsl.state.tx.us/ld/pubs/crew/index.html School Library Standards (2005): www.tsl.state.tx.us/ld/schoollibs/slsAdopted2005.doc www.tsl.state.tx.us/ld/schoollibs/slsAdopted2005.doc Follett Library Resources Titlewave Login Page: www.titlewave.com/login/ www.titlewave.com/login/ Opens in Titlewave login page; after logging in, you can search for replacement items. To get to TitleWise Analysis, click the down arrow in the “Your Account” tab, then click on TitleWise Analyses and select the analysis you want to view. Rev. 9/7/15