2. EDT321EDT321 1 Summer Session Advanced Functions in Microsoft Word Table of Contents Advanced Features

3. EDT321EDT321 2 Summer Session Objectives:  Create a Table of Contents (TOC) with hyperlinks using the “Document for TOC”  Learn advanced features Formatting Tables Columns Header and footer for sections Tables Inserting diagrams

4. EDT321EDT321 3 Summer Session TOC Project  Two files TOC directions.doc Document for TOC.doc  Open merge directions.doc Follow instructions in class Complete project in class

5. EDT321EDT321 4 Summer Session Preparation  Prepare document (Document_for_TOC.doc)  Decide headings and subheadings Level 1 – main topic Level 2, 3, etc. – Level 1 sub topics  Apply Styles  Insert TOC page with title

6. EDT321EDT321 5 Summer Session Apply Heading Styles  Select topic text  Style box in Format tool bar Drop down menu Choose desired style for selected text

7. EDT321EDT321 6 Summer Session Heading Styles  Blue Text = Heading 1  Red Text = Heading 2

8. EDT321EDT321 7 Summer Session TOC Page  Insert TOC page with title (in Word: click Insert, click Break…, select Page break, click OK) Type Table of Contents as title Add 1 or 2 blank lines Apply Heading 1 style to title  Table will be added where cursor is located

9. EDT321EDT321 8 Summer Session Insert Table of Contents  Insert References Index and tables Table of contents tab  Insert References Index and tables Table of contents tab

10. EDT321EDT321 9 Summer Session Table of Contents Tab 1 2 3

11. EDT321EDT321 10 Summer Session Table of Contents Table of ContentsTable of Contents1 Why use Mail Merge?Why use Mail Merge?2 Plan a Mail MergePlan a Mail Merge2 Create a Data Source FileCreate a Data Source File2 Steps to make a data source file in a Word table2Steps to make a data source file in a Word table Create a Main Document FileCreate a Main Document File4 Use Mail Merge HelperUse Mail Merge Helper4 Steps to use Mail Merge Helper4Steps to use Mail Merge Helper Perform the Mail MergePerform the Mail Merge6 Advanced Mail Merge FeaturesAdvanced Mail Merge Features6

12. EDT321EDT321 11 Summer Session Save TOC Project  Save merge directions.doc as a new file Lastname mm toc.doc Example: jones mm toc.doc Upload to AFS space

13. EDT321EDT321 12 Summer Session More Advanced Features  Format tables  Columns  Header and Footer for sections  Insert features  Hyperlink Open Advanced Word Activity.doc

14. EDT321EDT321 13 Summer Session Format Tables  Format Menu Insert Table Icon Format Borders and Shading  Table Menu Table AutoFormat choices Insert Table

15. EDT321EDT321 14 Summer Session Format Borders and Shading

16. EDT321EDT321 15 Summer Session Table AutoFormat Preview Choices

17. EDT321EDT321 16 Summer Session Columns  Use for readability, separate items, etc.  Two approaches Columns Icon Format Menu – choose Columns Columns Icon

18. EDT321EDT321 17 Summer Session Header and Footer for Sections  Different header or footer for document sections. Make sections by adding a section break (Insert > Break > Section…) Create header or footer specific to sections. (View > Header and Footer)

19. EDT321EDT321 18 Summer Session View Header and Footer Toggle between Header and Footer Toggle between Sections

20. EDT321EDT321 19 Summer Session Insert Features  Useful features  Format menu > Insert > Break Date and Time Auto Text Text Box Diagram

21. EDT321EDT321 20 Summer Session Sample Diagrams

22. EDT321EDT321 21 Summer Session Hyperlink  Create bookmarks Insert > Bookmark  Create hyperlinks Area, button or word to be clicked Hyperlink Icon Insert > Hyperlink

23. EDT321EDT321 22 Summer Session Insert Hyperlink

24. EDT321EDT321 23 Summer Session Advanced Features Word Activity  Use document Advanced Word Feature Activity.doc Follow directions Save and post to AFS space Send to instructor using the Digital Drop Box.