1. GSMP: Making the Process Work For You POC - The Process Oversight Committee
MC - Bob to introduce the Session and Speakers

2. Introduction POC – The Process Oversight Committee
What is the POC for?
How does the POC work?
What has the POC produced?
How to get in touch with the POC
How can the POC help you?
Key Process Points/Changes
Who is on the POC?
Barb

3. POC Vision
Champion the GS1 standards development process, to ensure that business standards are delivered with world class efficiency and quality.
Barb

4. POC Mission
Support the GS1 Board Committee for Standards (BCS) – lead & deliver
Ensure compliance
Ensure fair play
Enhance the process
Encourage participation
Barb
Assist the BCS in
providing leadership for the Standards Development Process at GS1
driving forward the GSMP Work Plan to meet industry business needs in time, efficiently and effectively;
Ensure standards are developed according to the GSMP Process;
Approve changes to the GSMP Process, to make it more effective and keep it fully aligned with the GSMP Principles;
Ensure “fair play” for all GSMP participants, dealing with impasses, appeals or complaints connected with “due process”;
Encourage participation in GSMP to ensure GS1 Standards are user-driven and balanced across sector, geography, and stages in the supply chain.

5. A Clear Foundation of Principles and Governance1 2 4 3 1 4 2
1. Openness & Transparency
2. User Driven Standards
3. Consistency
4. Stakeholder Participation
5. Standards Protection and Maintenance
6. Governance
7. Consensus and Voting
8. Global Applicability 3
Management Board
Board Committee For Standards
Robin

6. Governance of the GSMP
Architecture Group: Promotes and protects the technical integrity of the GS1 system Process Oversight Committee (POC): Ensures that the GSMP is delivering standards that are critical to business needs with world-class efficiency Technical Standards Committee (TSC): Subcommittee of the POC; ensures that GSMP is delivering technical standards that address business community requirements Central Operations: Ensures day-to-day project management and resource allocation within the GSMP
GS1 Management Board
Robin
Board Committee for Standards (BCS)
Architecture Group
Process Oversight Committee
Central Operations
(GS1 Staff)
Technical Standards Committee

7. Process Oversight Committee
General Assembly
Board Committee for Standards
GS1 Management Board
Ratify Standard
Confirm Due Process
Process Oversight Committee
Work Group Charter
Industry Engagement
Industry Projects
Business Need
Draft Standard
Robin
Work Group
GS1 Member
Industry Requests
Architecture Group
IMPLANT

8. Good opportunity to contact us informally
How does the POC Work?
Monthly meetings – or as required
Backed up by electronic approval for urgent work
Supported by longer sessions, at the GS1 Industry & Standards Events
Ad-Hoc Sub-Groups
GSMP Participation
Process
Infrastructure
Communication
Supported by GS1 Global Office GSMP team:
Metrics
Draft Charters
Alerts
Good opportunity to contact us informally
Luke
During the summer , the POC held 2 meetings a month to support 3-1 transition

9. We welcome your creative ideas
POC delivers …
We welcome your creative ideas
Work Group Charters
Changes to the GSMP Process
Known as Process Change Notifications (PCNs)
Validate that “due process” has occurred in the GSMP
Recommend ratification of GS1 standards to the BCS for official publication
Hears appeals or complaints connected with “due process”
Drives the GSMP Work Plan
Advises how to break impasses or speed up late deliverables
Balanced participation
across sector, geography, stages in the supply chain and users/standards professionals
Luke

10. How the POC can help you POC will ensure “fair play”
The GSMP Process must be followed
No Work Group should be unreasonably delayed
If you believe the Process is not correctly followed or if the Work Group is getting “stuck”:
Discuss the issue with the GS1 Standards Development Work Group Manager or with the Work Group Co-Chairs
If you are not satisfied, contact the POC. (see next slide)
Issues of conduct are governed by the GS1 Code Of Conduct
Improving the Process
Give us your suggestions on how to improve the GSMP process
Luke

11. Consensus
GS1 Standards are intended to meet global needs and reflect a broad consensus of the GS1 community.
Decisions of GSMP groups are made by consensus.
Consensus is defined as
general agreement, characterised by the absence of sustained opposition to substantial issues by any important part of the concerned interests, and
by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments.
Consensus does not mean unanimity.
2/3 Majority is sufficient, but broader consensus is preferable.
Any No votes of final standards solutions are discussed by POC & BCS.
Robin
GS1 Standards, Guidelines, Solutions, and Services are intended to meet global needs and reflect a broad consensus of the GS1 community.
Decisions of GSMP groups are made by consensus.
The word “consensus” appears more than 60 times in the GSMP Process Manual.
Consensus is defined as general agreement, characterised by the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments.
It is important to understand that consensus does not mean unanimity.
A formal process exists for recording any disapproval of final standards solutions.
It is the responsibility of the group Co-Chair(s) to judge whether consensus indeed has been reached.
All decisions of a GSMP group are made by consensus and confirmed by motions and votes in which all group voting members are equal participants
It is preferable for the group to work towards a broader consensus rather than push through a matter that only has the bare minimum support required for passage.
Members participate actively in the consensus-building process with wisdom and integrity

12. 4-Step Community Review & Vote Points
Step 1 Business Need
Step 2
Requirements
Step 3 Development
Step 4 Deployment
Community eBallot
Community eBallot
Requirements Document
Standard or Implementation Guide
Ratified Standard
SBN
Working Group Charter
Robin
POC Approval
Reviews
Community
Architecture
Reviews
Community
Architecture
Work Group IP Review

13. 1
Key Points in Steps 2 & 3 4 2 3
Strengthened Intellectual Property protection
Cannot share Work-In-Progress outside of SMG or MSWG even with associated SMG’s for a MSWG
Can share Business Requirements Analysis Document (BRAD), Implementation Guide or Standard at point of Community Review
Membership minimums
6 data source + 6 data recipient + 6 MO’s (includes Certified Data Pools for GDSN, GPC and Data Accuracy groups)
Voting minimums remain ( ), 2/3 affirmative
Public Review is now “Community Review”
Open only to companies who have signed the IP Policy
eBallots are open to the entire GSMP Community
Active Facilitation – lead the group to achieve the process objectives and decision points
Robin

14. GSMP: A Flexible Framework
Leverage good work already done elsewhere
Meet the GSMP Principles
Respect the needs of IP and Anti-Trust Policies
Continue to separate Business Requirements from Solution
Ensure Solution is compatible with GS1 Keys, the GS1 System and Architecture and broadly respects the Architecture Principles
Avoid undue influence: consensus
Robin

15. Process Oversight Committee
Hanjoerg Lerch Metro AG
Mike Sadiwnyk GS1 Canada
Pat Vessey Best Buy
Carol Edison General Mills
Barb Munro Kraft Foods
Robin Kidd Nestle
Ron Moser Wal-Mart
Ron Bone McKesson
Steven Pereira GS1 Australia
Per Kiilsholm GS1 Denmark
Natascha Pottier GS1 France
Klaus Foerderer GS1 Germany
Loek Boortman GS1 Netherlands
Mary Wilson GS1 US

16. How to get in touch with us
Talk to one of us
Ask the co-chair or group facilitator of your Work Group to contact us
We look forward to hearing from you
Barb

17. Contact Details Bob Bersani Vice President, GSMPE T M
Barb

18. Backup Slides

19. GS1 Standards Governance
General Assembly
GS1 Management Board Determines the global strategy for GS1, and ratifies changes to new or existing GS1 System standards
GS1 Board Committee for Standards (BCS) Provides operational and strategic policy and guidance in support of the GSMP
GS1 Management Board
GSMP Operation
Ratification
GS1 System Integrity
Board Committee for Standards
Note that the EPCglobal Board and the GDSN Board no longer appear on this slide.
These bodies no longer have a direct role in developing and approving GS1 standards, although they have significant roles towards the adoption of standards. For example:
EPCglobal Board:
EPC Implementation
ONS Operation
Certification
GDSN Board

20. 20

21. Benefits of the New GSMP21

22. Benefits of the New GSMP
Better alignment of our organization
New capabilities and harmonization of all activities under one process
Communication
Project reporting
Project management
Improved agility utilizing the
flexible framework capability in the New GSMP
Communication of all standards development (EPC, eCom, GDSN are all communicated in 1 way ).
Same reporting and project management tools- one stop shopping for all Industry and standards needs.

23. Benefits of the GS1 Intellectual Property Framework
Protects GS1 Members
Works with the GSMP to ensure to the best of our ability the development of royalty free standards* for GS1 Members
Creates a level playing field for all companies participating in GS1 standards development with all companies receiving the same benefits
Ensures participants do not inappropriately influence a standard with their intellectual property for their own gain
Provides a safe haven from legal suit from other companies involved in GS1
IP contributors work inside GSMP acknowledging the GS1 Mission to deliver ‘royalty free’ standards and receive ‘royalty free’ licensing* to GS1 Standards through signature of the GS1 IP Policy and Working Group Opt-In Agreements
*Royalty-free license on “Necessary Claims” (mandatory parts) of the standard.

24. Flexible Framework:
Assess – The Value of External Contributions in meeting GSMP Objectives
Contribution to determine the integration point
Efficiencies realized by integration of external contributions
Process Centric vs. Industry Specific
Reconciling the objective to an available method
Integrate – The Contribution
External contributions into the GSMP Process – confirm, execute
Role of the GSMP Project Manager
Annual Project Planning and Preparation
Participate
Working with external contributors to meet required minimums.

25. Flexible Framework: 3. Integrate - Our First Case
Contribution:
The Consumer Goods Forum (TCGF) provided:
GS1 Compliant Statement of Business Need (SBN)
Metrics document (measurements by formula) for packaging sustainability that will fit into the GS1 Business Requirements Analysis Document (BRAD)
Completed all mandatory sections of BRAD with exception of the Requirements section and have provided a resource from their Global Packaging Project (GPP) group to help complete the BRAD
Action:
Assess the TCGF work and reconcile to GSMP objectives process
Analysis indicates that deliverables of GSMP Steps 1 and 2 are met within The Consumer Goods Forum
Result:
Duration avoidance days

26. 3. Integrate – Global Product Packaging (GPP)
Step 3 Development
Step 1 Business Need
Step 2
Requirements
Step 4 Deployment
Community eBallot
TCGF GPP
Contri-bution
Community eBallot
Bus Message
Standard
(BMS)
Business
Reqs Analysis
Document
Ratified GPP Metrics
Standard
SBN WG
Charter
Reviews
Community
Architecture
Reviews
Community
Architecture
IP Review & Ratification
POC approval
GSMP Working Group (WG)