1. 12-CRS-0106 12/12 NPSS Conference Committee Report 19 July 2014 William W. Moses (in abstentia) Chair, NPSS Conference Committee 10/4/20151

2. 12-CRS-0106 12/12 Summary of Today’s Presentation 10/4/20152 Upcoming Changes –Conference Paper Republication Policy –Plagiarism Detection Tool –NetSuite –Charge for TCS –New Tools –Replacement for Bo Yu Software

3. 12-CRS-0106 12/12 Upcoming Changes: Republication Policy??? 10/4/20153 PSPB proposed to prohibit “republication” — submitting “substantially duplicate” Conference Record papers to Transactions TAB voted NOT TO ENDORSE Conferences is working with PSPB to revise Trying to allow republication via labeling (e.g., have “preprints” in Xplore, and allow “preprints” and “archival” papers to be substantially duplicate) The Battle Rages On Presently Neither Won Nor Lost… The Battle Rages On Presently Neither Won Nor Lost…

4. 12-CRS-0106 12/12 Upcoming Changes: Plagiarism Detection Tool 10/4/20154 BoD mandate: all Xplore content must be checked for plagiarism, effective 2016 CrossCheck tool selected Supplied at no charge (for now) –Only to conferences where IEEE holds copyright –Significant effort needed to analyze output Not mandatory yet, but all NPSS conferences should seriously consider using this! Sign Up At https://crosscheck.ieee.org/crosscheck/ Contact: Bill Hagen — w.hagen@ieee.org Sign Up At https://crosscheck.ieee.org/crosscheck/ Contact: Bill Hagen — w.hagen@ieee.org

5. 12-CRS-0106 12/12 NetSuite for Conferences is Here Past Use Has Been Outcome Focused –Work on 2013 conferences focused around acquiring materials, not creating usable system Now Requiring All Conferences to Use NetSuite to Record Transactions –System credentials being distributed to all approved financially sponsored conferences Rolling Out Training and Communications –Webinars, slide decks, etc. Use NetSuite to Train New Conference Treasurers? Creating Transparency Needed By Auditors 5

6. 12-CRS-0106 REVISED 8 FEB 2013 Charge for TCS Starts 2016 Charge for Each “External” Conference that We Technically Co-Sponsor Charge Will Be $1000 Plus $15 / Conference Record Paper in Xplore NPSS Will Be Charged, But… Simple Mechanism for NPSS to Pass Charge to Conference, If We So Desire 10/4/20156 Need to Decide Which Conferences We Should Charge Need to Start Communicating With Them! I Will Propose List in November… Need to Decide Which Conferences We Should Charge Need to Start Communicating With Them! I Will Propose List in November…

7. 12-CRS-0106 REVISED 8 FEB 2013 Online Download Reporting Tool 7 Try It Out! http://xplore.vtsociety/downloads.php http://xplore.vtsociety/downloads.php Username: CCPassword: NewBrunswick190614 Try It Out! http://xplore.vtsociety/downloads.php http://xplore.vtsociety/downloads.php Username: CCPassword: NewBrunswick190614 Average # of downloads per paper per year

8. 12-CRS-0106 12/12 New Tools (Available Now) 10/4/20158 “Venue Select” – Aggregate hotel buying power across IEEE – Lower room rates, better concessions – To use, contact MCE / Caroline Johnson (c.j.johnson@ieee.org)c.j.johnson@ieee.org Automatic “Event Cancellation” Insurance Publications Portal in ICX Streamlined MOU –Fewer questions –Less “legalese” –No “New York Law” requirement for conferences outside the US

9. 12-CRS-0106 12/12 New Tools (In Process) 10/4/20159 Conference Finance Tools – Budget submission, approval, & archiving (NPSS tool being considered) Interacting Suite of Tools – Manuscript Submission & Review – Technical Program Generation – Mobile App for Technical Program – Attendee Registration and Payment – Email Lists for Attendees, Exhibitors, Publicity – Membership Verification & Recruitment – And More… Delivery of Correct Tools is Critical Currently Defining Needs & Requirements Delivery of Correct Tools is Critical Currently Defining Needs & Requirements

10. 12-CRS-0106 12/12 Vision of “Tool Suite” 10/4/201510 Registration Package 1 Manuscript Review Package 1 Manuscript Review Package 1 Manuscript Review Package 2 Manuscript Review Package 2 Mailing Lists Member Lookup Reg. Pkg. 2 Mobile App 1 Budget Approva l Mobile App 2 Preferred Providers Transactio n Recording Job Board Exhibitor Database Virtual Conf. Post- Conference Engagemen t Rev. Pkg. 3 SOA Architecture Information!

11. 12-CRS-0106 12/12 Bo Yu Software Will No Longer Be Supported! 10/4/201511 Replacement Software Needed for Almost All NPSS Conferences Many Comparable Tools Exist – MCE has some information / preferred vendors / discounts – http://www.ieee.org/conferences_events/conferences/org anizers/peer_review%20_network.html http://www.ieee.org/conferences_events/conferences/org anizers/peer_review%20_network.html – No identical tool set exists… Should NPSS TCs Pool Efforts to Research & Select Replacement Tool Set? – Form working group? NPSS Should Not Wait For IEEE Package!

12. 12-CRS-0106 12/12 TC Chairs: Please Provide Info On Each Conference (Including TCS) 10/4/201512 Total Number of Registrants # of Registrants from North America (Regions 1-7) # of Registrants from Europe (Region 8) # of Registrants from Latin America (Region 9) # of Registrants from Asia (Region 10) # of Abstracts Submitted # of Abstracts Accepted # of Short Courses # of Exhibits