1. The Illinois Connecting to Collections Project A Statewide Collections Preservation Plan and Network for Illinois Bonnie W. Styles Director, Illinois State Museum Illinois Association of Museums Annual Meeting Bloomington, Illinois October 1, 2009

2. Illinois State Library Illinois State Archives Illinois State Museum University Library, University of Illinois at Urbana-Champaign Spurlock Museum, University of Illinois at Urbana-Champaign Illinois Heritage Association Campbell Center for Historic Preservation Abraham Lincoln Presidential Library and Museum Lakeview Museum University of Chicago Library Morris Library, Southern Illinois University at Carbondale Chicago Public Library Macomb Public Library 13 Institutional Partners

3. Project Funding IMLS Connecting to Collections Grant

4. Project Survey: N=284 Institution Type Archive s *Library *Museum Historical Society Historic House/Site Other 53% 24% 6% 5% 13%

5. Governance *Nonprofit Private College State University For Profit Federal State *Local/Municipal Tribal Other 33% 24%

6. Annual Operating Budget < $10 K $10-50 K $50-100 K $100-200 K $200-500 K $500 K-1 M $1 – 5 M $5-10 M < $10 M 6% 17% 18%

7. General Conditions Survey Yes Yes-Partial Yes-Outdated Yes-Partial, Outdated *No ? 40% 22%

8. Adequate Temperature Control Yes *Some *No ? Not App. 26% 35% 31%

9. Adequate Humidity Control Yes *Some *No ? Not App. 42% 17% 30%

10. Adequate Light Control Yes *Some *No ? Not App. 19% 35% 34%

11. Adequate Security Systems Yes *Some *No ? 48% 31% 21%

12. Record Storage Offsite Yes *Some No Copies ? No Records 29% 37% 26% *No

13. Emergency/Disaster Plan Yes Yes-Outdated Underway *No ? 36% 37% 12%

14. Emergency/Disaster Training Yes *No ? *No Disaster Plan 35% 28% 30%

15. Dedicated Emergency Supplies Yes Yes-Insufficient Planned *No ? 42% 19% 21% 12%

16. Long-range Conservation Plan Yes Yes-Outdated Under Develop. Other Plan *No ? 59%

17. High Risk Collections Books/Serials Documents Moving Images Recorded Sound Digital Photographs History/Ethnography Art Archaeology Natural Science Other 56% 49% 53% Orange is High Risk 35% 36% 42% 46% 7%

18. Causes of Damage Blue and Purple=Some or Significant Damage *Handling *Water LightLi ght *Pollutants Fire *Improper Storage *Light Pests Vandalism *Physical/Chemical *Tech Obsolescence *Poor Restoration 60% 52% 63% 50% 5% 67% 28% 24% 79% 49% 51%

19. Presence of Digital Content *Yes No ? Not App. 72%

20. Mission to Conserve Digital Content Yes *No ? Not App. 48%

21. Preservation Needs Purple and Red = Need to Urgent Need *Disaster Plan *Conservation Plan *Training Security *Surveys Environ Control Reduce Light *Conservation Digital Preservation AV Preservation Pest Management 57% 73% 70% 69% 33% 48% 64% 53% 52% 38%

22. Funds Allocated for Conservation Yes *No ? 66%

23. Applied for Grant in Last 3 Years Yes *No ? 62%

24. Top Reasons for Not Applying Lack of Staff Time or Expertise57% Unaware of Funding Sources44% Additional Planning Needed37%

25. Assistance Ranked as Useful to Very Useful Emergency Training 79% Assistance Preparing Conservation Plan 78% Assistance Obtaining Needs Assessment72% Collections Care Workshops69% Assistance Preparing Disaster Plan66% Online Collections Care Information57% Assistance with Digital Preservation54% Assistance with AV Preservation50%

26. Preferred Training Formats One-day in Person Workshops76%* Site Visits62%* Educational Web Sites50%* Webinars33% Multi-day in Person Workshops26% Paper Bulletins/pamphlets20% Online Asynchronous Workshops20% Online Synchronous Workshops16% Paper Newsletters13% Blogs12% Wikis 9%

27. Regional Meetings August 25Assessing Environmental Conditions and Collections Care East Peoria September 25Disaster Planning and Response Carbondale October 26Public and Professional Awareness and Training Champaign November 5Future Preservation Needs Chicago

28. VTEL Sites for Interactive Video Conferencing Carterville Champaign Chicago East Peoria Edwardsville Harrisburg LaSalle Rockford Carbondale Springfield Sterling

29. Products Statewide Collections Preservation Plan and Network for Illinois Eligibility for large implementation grant from IMLS

30. Project Web Site Join us! http://www.museum.state.il.us/research/ ill-collection-connection.html