1. PCC meeting 12.02.2015 10.00-15.30 Welcome to Brussels

2. Welcome and approval of the draft agenda Allan Approval of the minutes of the meeting of 27.11.2014Allan Agenda

3. AIE internal affairsEvelyne –Financial report 2014 annex 1 –Contributions 2015: Special request/case from Luxemburg and Hungary annex2 Previous requests: Portugal and Spain –2016 contribution system: proposals for possible solutions annex3 Agenda

4. Proposal for renewing the AIE website and database Carla LUNCH Report on EU Policy and Brussels news Evelyne –Primary energy conversion factor: report on meeting of 11.12.2014 –Meeting with DG EMPL on apprenticeship in the construction sector

5. Agenda Any other business and eventsAll –Council of Delegates: update/ special request or suggestions? –CEETB: latest state of play Proposals for next meetingAll –07.05.15 | PCC | Brussels –10.09.15 | PCC | CoD Edinburgh, Scotland –26.11.15 | PCC | Brussels

6. Proposal for renewing the AIE website and database Request / Idea Allan –Reinforce existing AIE website with ‘Members Only’ Library of Information –To have in addition an ‘indexed output’ that is cross referenced to other sections on the website ~ annual budget. –Both resulting in ‘value for money’ service for national associations and no more/less concerns over budget contributions. –Less ‘clicking’ for members

7. Proposal for renewing the AIE website and database...it’s time to update after 4/5 years –More efficient updating ~ efficient workload –Agree with idea to broaden Members Only and select the public pages = apart from news, most important to members are working docs and related EU Directives. –Beholding Home page as major public viewer with news and events/hot topics –Website are viewed on new Devices – adapted technology (Mobiles, I-pad...)

8. A few suggestions/reminders ~ goals new template – two majors Improve homepage for benefit members/public –Public view with newsslider + events + ISSUU –Direct login for members only > no redirection to extra page –Sitemap (extractable) website LEFT instead of different images with links

9. A few suggestions/reminders ~ goals new template – two majors Improve members’ only by regrouping pages and creating four majors: –Doc station working groups (GS, PCC, TF’s) + kind of ‘related items’ link –Political and technical index (separate) + kind of ‘related items’ link –Archive per year (organize manually or via automated system or request for archive pages?) – if we want to have a result-based system Less ‘clicking’ for both parties

10. 3 Proposals Lodgon ~ Rough price indications (TVA excluded)...Scenario 1 ± 6.500 euro (separate from hosting) –Basic refreshed Lay-out / new template –Database structure behind website is being improved (not entirely changed) –+ Inclusive responsive HTML: –Adapting the view of the AIE website to the used device (tablets and mobile). –Two Flemish examples: http://m.uitinvlaanderen.be/agenda/search http://beta.vi.be/vibe/portal/welcome

11. 3 Proposals Lodgon ~ Rough price indications (TVA excluded)...Scenario 2 ± 12.000 euro (separate from hosting) –Keep Scenario 1 + –Expanding they existing file management module by: adding ‘tags’ (=keywords and date) to uploaded documents title –+ new ‘sorting widget’ (= functionality) that enables our members to look up documents (= very simplified DMS system on the website). These widgets are placed on pages, sorting on title and date when asked for. It can be run by the administrator and the members.

12. 3 Proposals Lodgon ~ Rough price indications (TVA excluded)...Scenario 3 ± 13.000 euro + extra 900 euro hosting/month !! = ± 24.000 euro/yearly basis –Why? + extra 900 euro hosting = we would have a separate AIE server to host and maintain the DMS system. –DMS system linked with AIE website –Scenario 1 with new template and inclusive responsive html. ± 6.500 euro –and...

13. 3 Proposals Lodgon ~ Rough price indications (TVA excluded)... Scenario 3 ± 13.000 euro + extra 900 euro hosting/month !! = ± 24.000 euro/yearly –Full Document Management System next to renewed website: ± 6.800 euro = installation + implementation of widgets Expanded search in all texts of uploaded docs Categorisation and automated archive, no double files etc... Tagging and more (‘workflows’ we wouldn’t even probably use). Flemish example: national police department http://www.ssgpi.be/nl/page/Formulieren http://www.ssgpi.be/nl/page/Formulieren

14. 3 Proposals Lodgon ~ What do you think?~ Goals Scenario 1 ± 6.500 euro (separate from hosting) –Basic refreshed Lay-out / new template –+ Inclusive responsive HTML: Scenario 2 ± 12.000 euro (separate from hosting) –Keep Scenario 1 + new ‘sorting widget’ (= functionality): adding ‘tags’ (=keywords and date) to uploaded documents title Scenario 3 ± 24.000 euro/yearly –Full Document Management System next to renewed website.

15. Or...We go East Scenario 4 ± 3.500 euro (separate from hosting and redesigning/restructuring our website) –E.g. India based company Primeleaf sells –This price is restricted to 25 users/licenses –More users = more expensive –One year free mail and one year free upgrade of system –http://www.krystaldms.in/standard/pricing.phphttp://www.krystaldms.in/standard/pricing.php –Or other companies in Tsjech republic or... –New search?