1. Pennsylvania Banner Users Group 2008 Fall Conference
E-Billing

2. General Announcements:
Please turn off all cell phones/pagers
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversations during the session
Questions will be answered …..
Thank you for your cooperation

3. Lehigh Carbon Community College
Located in Schnecksville, PA
Current Fall 2008 Credit Student Enrollment – Approx students
Bursar – Diane Trainer
Banner/Application Support – David Slater

4. Why E-bill??? Potential Cost Savings Time savings
Save the environment! No more Paper – almost…
Faster access to bill for students
Update bills with current data
Electronic connection to TouchNet payments via BannerWeb
Automated billing process (mostly automated) – Eventually (Implemented second term)

5. E-bill Project Timeline
Jan – Began discussions investigating alternatives
Evisions
TouchNet
February Began testing with Evisions ‘FormFusion’
April chose Evisions Product and began official E-Bill project

6. E-bill Project Timeline – Cont.
April 2008 – Marketing Meeting
Initial kick-off letter s
Postcards
Brochure
Video
Marquee
Educate Staff

7. E-bill Project Timeline – Cont.
May 2008 – Banner Web Development
May and June 2008 – Student Orientation
June 2008 – Created Cron scripts in Unix to automate E-Bill generation
July 2008 – Ran mass E-Bill manually (NOT repeated for next term)

8. E-bill Project Timeline – Cont.
September 2008 – Post Mortem Meeting
What we discovered
No more mass E-Bill
Update E-Bill more frequently
Included more events that generated E-Bill
Financial Aid awarded
Payments
Dropped courses
Re-Educated Staff
One Statement per term (Optional Mod to BannerWeb)

9. E-bill Project Timeline – Cont.
November 2008 – Spring and Summer 2009 registration begins; E-Bills generated hourly (previously once a day).
December 2008 – reminders

10. LCCC E-bill Example

11. View Bill in BannerWeb Link Opens E-bill in PDF
Bill Date in Drop-down Box;
LCCC Modified to display Term Description

12. View Bill in Banner - TGISTMT
Click ‘View Statement’; E-bill open as PDF

13. Used Evisions Formfusion to Develop E-bill
Newest version of FormFusion REQUIRED.
Newest Version of
FormFusion Required.
Three separate Forms for each of our semesters.

14. Primary Evisions Component - FormDirector
We chose to generate
E-bills in PDF format.
SQL to generate E-bill in TBBSTMT and GORBLOB tables.

15. E-bill notification emailed to students when bill generated
Variable student
; matches to
Entry in TBBSTMT-
Displays on
TGISTMT screen.

16. Primary Components in Banner- TGACTRL
Controls the # of months to display
E-bills in BannerWeb.

17. Primary Components in Banner- TSADETC - Optional
Check if you want Payment History to display in the BannerWeb section of the E-bill.

18. Primary Components in Banner- TSASBRL
Rules affect the Banner data that will print on the E-bill.

19. Primary Components in Banner- TSASBRL - Continued

20. Primary Components in Banner- TSASBRL - Continued

21. Primary Components in Banner - GLRSLCT - Optional

22. Primary Components in Banner - TSRCBIL
Evisions Form Name

23. Primary Components in Banner - TSRCBIL - Continued
Matches TSASBRL
Use SCHEDSTMT
to generate VERY
Important
Statement Number
On TBBSTMT table

24. Primary Components in Banner - TSRCBIL - Continued
Bill and Due Dates Display
on BannerWeb and Print on the E-Bill

25. Hourly E-bill processing – Unix CRON script (Partial)
Ebill cron and UNIX script:
cron entry:
00 06 * * 0-6 su - oracle -c "/u01/app/sghe/scripts/create_ebill.shl" >/u01/app/sghe/scripts/logs/create_ebill.log 2>&1
create_ebill.shl script:
#! /bin/sh
Clear
echo =======================================
echo Starting EBILL tsrcbil ${BANNER_HOME}
200840
$TODAY
1MA
EBILL
STUDENT
DSLATER
SATURN N % Y
SCHEDSTMT
11-AUG-08

26. Unix CRON script (Continued)
E-bill generated by the following events (Credit Students Only):
Registration
Course Drop
Payments
Financial Aid – Memo or Award
One set of scripts/E-Bill for each term
Spring, Summer, Fall
Only one E-Bill exists per term (New bills replace existing)

27. E-Bill Related Banner Tables
TBBSTMT – Primary table; stores unique data about each E-bill; Statement Number created from TSRCBIL.
GORBLOB – Stores the actual Bill (eg, the PDF that represents the E-bill)

28. Open to the Floor
Questions
Comments