CALPADS Fall 2 - Data Population Elementary v 1.9 FALL 2 – Data Population Staff Demographics/Staff Assignments/Course Section/Student Course Section Fall.

CALPADS Fall 2 - Data Population Elementary v 1.9 FALL 2 – Data Population Staff Demographics/Staff Assignments/Course Section/Student Course Section Fall 2 Data Population For Elementary LEAs

CALPADS Fall 2 - Data Population Elementary v 1.9 2 Introductions and Ground Rules Introductions Ground Rules – Mute phones while listening – Do not place your phone on HOLD – Silence cell phones

CALPADS Fall 2 - Data Population Elementary v 1.9 Course Description PREREQUISITE AND AUDIENCE Target Audience ….. Elementary LEA Program and Data Management Staff Responsible for submitting Course and Staff data to CALPADS Elementary LEA System Administrator(s) Prerequisites ….. Essential 1-4 – Complete Essential Training series Hands-on Experience submitting and verifying SSID Enrollment and Fall 1 3

CALPADS Fall 2 - Data Population Elementary v 1.9 Course Description COURSE OBJECTIVES Participants will understand ….. What data is needed, as well as what to do to prepare Participants will be able to ….. Enter and maintain staff data Enter and maintain course data Understand key data submission error checks 4

CALPADS Fall 2 - Data Population Elementary v 1.9 This module includes the following: Introduction to Fall 2 Preparation for Submission Data Submission – Staff Demographics – Staff Assignments – Course Section – Student Course Section Resources Contents 5

CALPADS Fall 2 - Data Population Elementary v 1.9 INTRODUCTION to FALL 2 Staff Demographics Staff Assignments Course Section Student Course Section 6

CALPADS Fall 2 - Data Population Elementary v 1.9 Introduction to Fall 2 DATA COLLECTED FALL 1 Student Enrollment on Census Day Prior Year Completers and Dropouts FALL 2 Staff Assignments Course Enrollment English Learner (EL) Services 7

CALPADS Fall 2 - Data Population Elementary v 1.9 Introduction to Fall 2 DATA COLLECTION  Fall 1 Student Profile  Student Enrollment  Student Information  Student Programs  Fall 2 Staff/Course  Staff Demographics  Staff Assignments  Course Section  Student Course Section Data used to identify English Learners 8

CALPADS Fall 2 - Data Population Elementary v 1.9 Introduction to Fall 2 DATES AND DEADLINES for 2011-2012 FALL 2 Submission Window: 10/6/11 – 1/18/12 Amendment Window: 1/19/12 – 2/17/12 FALL 1 Submission Window: 10/6/11 – 12/14/11 Amendment Window: 12/15/11 – 1/18/12 CENSUS DAY - October 5, 2011 9

CALPADS Fall 2 - Data Population Elementary v 1.9 Introduction to Fall 2 REPORT PERIOD FALL 2 Report Period: Census Day + 30 Calendar Days (10/5/2011 – 11/2/2011)* FALL 1 Report Period: First Day of Dropout/Graduate Reporting Cycle Census Day (8/16/10 – 10/5/11) Report Period identifies a period of time used to validate data 10

CALPADS Fall 2 - Data Population v 1.9 Preparation for Fall 2 1 – MAP LOCAL CODES TO STATE CODES* Check with SIS vendor to determine if mapping is needed If needed, – Update existing mapping – Add new codes for Fall 2 – Course Group State – added Exploratory Wheel/Enrichment/Activity Class – Non-classroom based or support assignment – Added Other Certificated Non-Instructional Assignment – Four updates to Special Ed support assignments * Required only if your local SIS does not contain the state codes 11

CALPADS Fall 2 - Data Population v 1.9 Preparation for Fall 2 2 – MAP LOCAL CODES TO STATE CODES* – Add new codes for Fall 2 (cont) – Disability Category – Changed Mental Retardation/Intellectual – Country – Retired, added, changed seven codes – English Language Acquisition Status State – EO name definition updated – English or American Sign Language Only * Required only if your local SIS does not contain the state codes 12

CALPADS Fall 2 - Data Population Elementary v 1.9 Preparation for Fall 2 3 – COORDINATE WITH LOCAL STAFF TO COLLECT REQUIRED DATA Check with the following staff to collect data for: Human Resources for certificated staff related data SEID HQT Status Staff assignments Staff responsible for English Learners for instructional strategies, and services 13

CALPADS Fall 2 - Data Population Elementary v 1.9 Preparation for Fall 2 4 – COORDINATE WITH LOCAL STAFF TO COLLECT REQUIRED DATA Check with the following staff to collect data for: Curriculum and school sites for course-related data: State Course Code Mapping Staff responsible for Special Education services 14

CALPADS Fall 2 - Data Population Elementary v 1.9 DATA POPULATION Staff Data 15

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Certificated Staff* STAFF INCLUDED – require a valid SEID Teachers Providing instructional services to students Providing support and non-classroom based assignments Administrators Pupil Services STAFF NOT INCLUDED Classified staff are reported in aggregate in CBEDS-ORA *Also includes non-certificated non-core charter school teachers and non-certificated deputy, assistant, and associate Superintendents that are serving in positions requiring certification *Also includes non-certificated non-core charter school teachers and non-certificated deputy, assistant, and associate Superintendents that are serving in positions requiring certification 16

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission - Staff DATA EXPECTED Two types of staff data are expected – Staff Demographics (SDEM) such as employment start and end dates, total years of service in the education field in a certificated position, and total years of service in a certificated position in the Reporting LEA – Staff Assignment (SASS) such as job classification and FTE Non-classroom staff assignment information for non- classroom based staff NOTE: Classroom-based assignment data are submitted with course-section data 17

Data Submission – Staff Demographics CALPADS System Documentation http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp – CALPADS File Specifications (CFS) CALPADS File Specifications v2.1 (Word) CALPADS File Specifications v2.1 – More detailed and technical CALPADS File Specifications (Forms) v2.1 (Excel) CALPADS File Specifications (Forms) v2.1 – More accessible to less experienced users – CALPADS Code Sets CALPADS Code Sets v2.1 (Excel) CALPADS Code Sets v2.1 – Valid Code Combinations CALPADS Valid Code Combinations v2.1 CALPADS Fall 2 - Data Population Elementary v 1.9 18

CALPADS Fall 2 - Data Population Elementary v 1.9 19 Identify system of record for certificated staff* data elements including: 7.08 SEID 7.09 Local Staff ID 7.10-7.15 Staff Name 7.16 Staff Birth Date – Full Birth Date (CCYYMMDD) *Applies to non-certificated administrators and non-core charter teachers, that are serving in positions requiring certification, if their data are being submitted. Staff Demographics (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 20 Identify system of record for certificated staff* data elements including: 7.18 Staff Hispanic Ethnicity Indicator 7.19 Staff Ethnicity Missing Indicator 7.20-7.24 Staff Race Code 7.25 Staff Race Missing Indicator *Also applies to non-certificated administrators and non-core charter teachers that are serving in positions requiring certification, if their data are being submitted. Staff Demographics (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 21 7.17 Staff Gender Code – Code Set - Gender 7.26 Staff Highest Degree Code – Code Set – Degree 7.27 Staff Employment Status Code 7.28 Staff Employment Start Date 7.29 Staff Employment End Date Staff Demographics (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 22 Understand the importance of entering the appropriate date for the submission: 7.04 Effective Start Date 7.30 Staff Service Years LEA 7.31 Staff Service Years Total Staff Demographics (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 For all certificated staff: 8.05 School of Assignment – Required for all sites where staff are assigned, including district office 8.08 Local Staff ID – Must be the same across all sites where staff are assigned 23 Staff Assignments (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 For certificated staff 8.13 Staff Job Classification Code – Code Set – Education Service Job Classification 8.14 Staff Job Classification FTE Percentage For non-teaching certificated staff* 8.15-8.21 Non Classroom Based Job Assignment Codes – Code Set – Non Classroom Based or Support Assignment *Applies to non-certificated administrators that are serving in positions requiring certification, if their data are being submitted. 24 Staff Assignments (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 Staff Assignment Examples Teacher Assignments Scenario 1: Hayes is a full-time teacher. The job class is teacher (12), FTE (100), and assignment is left blank. Scenario 2: Gerwer is a full-time teacher with assignments at two schools. Gerwer should be reported at each school with the job class itinerant teacher (27), FTE (50) per site, and the assignments left blank. Scenario 3: Stephenson is a part-time teacher with a non-teaching assignment. The job class is teacher (27), FTE (50), and assignment is Resource Teacher (6017). Scenario 8: DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments will be reported in course-section using a “999999999” for the SEID. Scenario 9: Timmerman is a teacher with extra teaching assignment. The FTE is 120. Staff Member Local Staff IDSEIDLocal Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 1 Hayes14164xxxxxxxxxSecond Grade Teacher19881026V1222912100 2 Gerwer57629xxxxxxxxxElementary Music Teacher19860815C124 2750 Gerwer57629xxxxxxxxxElementary Music Teacher19860815C124 2750 3 Stephenson38955xxxxxxxxxResource Teacher19980701C112 27506017 4 DiPirro 9567No SEIDPart-time PE teacherCannot report without SEID 5Timmerman 46892xxxxxxxxxx Middle School Science Teacher with Extra Period 20010910A1121512120 25

CALPADS Fall 2 - Data Population Elementary v 1.9 Staff Assignment Examples Team Teaching/Job Sharing Scenario 6: Gordon and Seaborn are 1 st grade teachers sharing an assignment. The job class for both is teacher (12), FTE (50), and assignment is left blank. Scenario 7: Robinson and Mills are both full-time teachers team teaching 6 th grade. The job class is teacher (12) for both, FTE (100) and the assignments are left blank. Staff Member Local Staff IDSEIDLocal AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 6 Gordon 4215 4xxxxxxxxx 1st Grade Teacher 20030625M179 1250 Seaborn 65819xxxxxxxxx 1st Grade Teacher 20080701C22151250 7 Robinson 14165xxxxxxxxx 6th Grade Teacher 19881026V1222912100 Mills 5762 2xxxxxxxxx 6th Grade Teacher 19860815C124 12100 26

Multiple Assignments Scenario 8: Cheong splits his time as a school psychologist and a speech therapist. The job class is pupil services (11) for both assignments, FTE (100), and assignments (0202/0400). Only one staff assignment record is submitted with both assignments. Scenario 9: Friedrich is a full-time employee with job responsibilities split between administrative and teaching assignments. She has two job classifications: administrator (10) and teacher (12). The FTE is split between assignments and only the administrative assignments are identified. A staff assignment record should be submitted for each job class. Scenario 10: Ahmed and Isbell are teachers, with additional assignments. Both have the one job classification for teaching (12). Isbell’s FTE exceeds 100 with the additional assignments. Staff Member Local Staff ID SEID Local AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 8Cheong80437xxxxxxxx School Psychologist and Middle School Counselor 20100701 D22211100 0202 0400 9Friedrich10272xxxxxxxxx Middle School English Teacher and ½ GATE Coordinator 19950815 D116 1250 10500157 10 Ahmed35897xxxxxxxxx Middle School Science Teacher and Department Chair 20070815 V1410121206099 Isbell 7xxxxxxxxx Middle School Math Teacher, Coach and Department Chair 20010901C110 12 1406099 CALPADS Fall 2 - Data Population Elementary v 1.9 Staff Assignment Examples 27

CALPADS Fall 2 - Data Population Elementary v 1.9 Staff Assignment Examples Non-teaching and Support Assignments Scenario 11: Logan is a school psychologist. His job class is pupil services (11), FTE (100), and assignment (0202). Scenario 12: Higgins is a Superintendent. His job class is administrator (10), FTE (100), and assignment (0100). Scenario 13: Saunders is a Curriculum Administrator. His job class is administrator (10), FTE (100), and assignment (0105). Scenario 14: Jones is a non-certificated Deputy Superintendent with a SEID. His job class is non-certificated administrator (25), FTE (100), and assignment (0102). Staff Member Local Staff IDSEIDLocal AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 11 Logan46753xxxxxxxxxSchool Psychologist20080701V3224111000202 12 Higgins56432xxxxxxxxxSuperintendent20010317B499101000100 13 Saunders06454xxxxxxxxCurriculum Administrator19840520V126 101000105 14 Jones56432xxxxxxxxx Chief Business Official, Deputy Superintendent 20010317 B499251000102 28

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Guide, 2.2 Staff Data – Which staff should be included in this submission – Which staff should not be included in this submission Valid Code Combinations – NonClassSuppASGN – Job Class – NonClassSuppASGN – Content Area 29 Staff Assignments (For Certificated Staff) Data Submission - Staff

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Staff KEY POINTS 1. Coordinate with local staff to identify the system of record, and who is responsible for collecting and populating all data elements 2. All certificated staff must have a valid SEID to report to CALPADS – Staff not yet assigned a SEID cannot be reported – Cannot use “9999999999” to report staff demographics or staff assignments 3. Two types of data are reported for certificated staff – demographics and assignments 30

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Staff 4. For non-teaching staff, the following are submitted: – Demographic record for current year – At least one assignment record with job classification, FTE and assignment code 5. For all teachers, the following are submitted: – Demographic record for current year – One assignment record with job classification and FTE, but no assignment code reported, unless they have a non-teaching assignment – Teaching assignments are collected in course-sections 6. Check with your vendor to verify how the effective date will be reported to avoid certification errors KEY POINTS 31

CALPADS Fall 2 - Data Population Elementary v 1.9 DATA POPULATION Course Data 32

CALPADS Fall 2 - Data Population Elementary v 1.9 33 COURSE SECTION A unique instance of a Course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION A Course Section assigned to a particular student Course Data Files Data Submission – Course

CALPADS Fall 2 - Data Population Elementary v 1.9 9.07 CRS-State Course Code – Code Set – Course Group State All self-contained classes are code 1000 See CBEDS Assignment/Course Code Mapping 9.08 Local Course ID Unique identifier for the course up to 10 characters Examples: K-AM, 1 st, 1201, Alg1 9.09 Course Name Any name up to 50 characters Examples: AM Kindergarten, First Grade, Algebra Course Data (For All Classes) Data Submission – Course Section 34

CALPADS Fall 2 - Data Population Elementary v 1.9 9.14 Course Section ID Unique ID for each class (Course Section), usually a combination of local course ID and additional indicator up to 10 characters Example: K-AM-1, 1 st -1, 1 st -2, 1201-01, Alg1-02 Team Teaching and Job Sharing assignments use the same course section ID 9.18 Class ID The unique class ID may be the same as the course section ID 9.15 Academic Term Code – Code Set – Academic Term Course Data (For All Classes) Data Submission – Course Section 35

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course Section KEY TERMS Course Section ID is assigned by the local educational agency – generally is a combination of the local course id/name and course section number – must be unique within a school for the Academic Year, system evaluates local course id, course-section id, academic term, SEID, school of course delivery and academic year – ties a specific student (through the student course section record) to a specific course section and it ties all of the information about that course section to the student Class ID is a unique identifier, assigned by the LEA or school submitting the data – used to represent a unique class – a group of students in one or more course sections being taught by one or more teachers in the same place, at the same time – must be unique within a school for the Academic Year – can have course sections that map to multiple State Course Codes 36

CALPADS Fall 2 - Data Population Elementary v 1.9 8 th Grade English Local Crs ID:312 Crs Group:2131 Term: FY NCLB: S UC/CSU: B Period:4 Teacher: Grady Crs-Section:312-15 Class ID:312-15 HQT: B Education Service Code:3 Instructional Strategy:500 Period:2 Teacher: Chen Crs-Section:312-07 Class ID:312-07 HQT: C Period:1 Teacher: Friedrich Crs-Section:312-01 Class ID:312-01 HQT: C Algebra 1 Local Crs ID:204 Crs Group:2403 Term: FY NCLB: S UC/CSU: C Period:3 Teacher: Angel Crs-Section:204-3 Class ID:204-3 HQT: C Period:5 Teacher: Agliano Crs-Section:204-4 Class ID:204-4 HQT: C Period:3 Teacher: Agliano Crs-Section:204-03 Class ID:204-03 HQT: B 2nd Grade Local Crs ID:1002 Crs Group:1000 Term: FY NCLB: E UC/CSU: Teacher: Sampson Crs-Section:1002-04 Class ID:1002-04 HQT: C Teacher: Mills Crs-Section:1002-19 Class ID:1002-19 HQT: B Multiple Teacher Code: 1 Teacher: Robinson Crs-Section:1002-19 Class ID:1002-19 HQT: C Multiple Teacher Code: 1 Spanish 1 Local Crs ID:721 Crs Group:2206 Term: FY NCLB: S UC/CSU: F Period:6 Teacher: Brawn Crs-Section:721-07 Class ID:721-07 HQT: C Period:2 Teacher: Brawn Crs-Section:721-03 Class ID:721-03 HQT: C SSID: 3114167025 Schedule: 2 nd Grade: 1002-19 Data Submission – Course Section 40 Courses Course Sections Student Course Sections SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-3

CALPADS Fall 2 - Data Population Elementary v 1.9 38 9.11 NCLB Core Course Instructional Level Code – Code Set – NCLB Core Course Indicator and Instructional Level Needed for ALL courses – Elementary core should be E (elementary core) – Secondary core courses use S (secondary core) – Non-core use N (non-core) Valid Code Combinations – Course Group Master Combos Course Data (For All Classes) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 39 9.16 SEID (Statewide Educator ID) “9999999999” can be reported in place of a valid SEID on the course section for the following: Non-certificated Charter School teacher teaching non-core class Teacher of a distance learning class New teacher - SEID not yet provided by CTC Teacher not employed by LEA (e.g. COE Special Ed, private contractor) 9.17 Local Staff ID The unique local ID of the teacher Course Data (For All Classes) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 40 9.28 HQT Competency Code – Code Set – Content Area Competency Category Identifies how a teacher has demonstrated competency in subject matter – coordinate with HR Course Data (For All Classes) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 41 9.20 Education Service Code – Code Set – Education Service English Learners Indicates service to English Learners (PLI, ELD, or SDAIE) Education Service code is required if Instructional Strategy = (400,500, 600, or 650) 9.22 Instructional Strategy Code – Code Set – Instructional Strategy Indicates instructional strategy (Dual Immersion, Structured English Immersion, Bilingual, English Learning Mainstreaming) Instructional Strategy required if Education Service Code not blank. 9.21 Language of Instruction Code – Code Set – Language Only for classes taught in primary language other than English Course Data (For Classes with English Learners) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 42 For Special Ed and Home and Hospital students 9.22 Instructional Strategy Code – Code Set – Instructional Strategy This is associated with specific course-sections Course Data (For Special Ed Classes and Student in Home and Hospital Settings) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 43 For classes with more than one instructional strategy, the recommended code assignment hierarchy is: 1. Special Ed 2. Home/Hospital 3. English Learners OR Submit a different course section for each instructional strategy Course Data (Instructional Strategy Code Preference) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 44 9.25 Multiple Teacher Code – Code Set – Multiple Teacher Instruction Strategy This is used for team teaching and job sharing 9.23 Independent Study Indicator Use for classes that are taught by way of Independent Study – this does not apply to short-term independent study 9.24 Distance Learning Indicator For students receiving instruction through distance learning. Added to the specific course-section. Course Data (Special Circumstances) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 45 9.13 CRS-UC CSU Approved Indicator Use N for all K-8 courses Course Data (For All Courses – including self- contained) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 46 9.07 CRS-State Course Code – Code Set – Course Group State – If CTE Course Code (4000-5999) best matches the elective course content, the following must be populated: 9.27 CTE Course Section Provider Code – Code Set – Career Technical Education Funding Provider Category – Must be marked as 2 – District Course Data (For Middle School Elective Courses) Data Submission – Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course Section DATA EXPECTED – Elementary Schools  Self-contained course sections for those students who have a multi-subject course identified by state course code 1000  Pull-out/Itinerant instruction* * No student enrollments (student course section) required for Pull-out/Itinerant instruction -- unless EL services are being offered that the LEA wants recognized 47

CALPADS Fall 2 - Data Population Elementary v 1.9 Self Contained Course Data Example Elementary Course Data in CALPADS – All courses require a valid SEID – Unique course-section ID and class ID are needed for each course- section ( class) Scenario 1: All self-contained courses use state course group code 1000 Scenario 2: Teacher without a SEID cannot be reported as highly qualified *Room is not a CALPADS element, only used for reference Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID 1 Kg AMAngel210151000Kg AMEB1015-21015-2A 1st GradeRatty4100110001st GradeEB1001-4 2nd GradeBrawn2100210002nd GradeEB1002-2 3rd GradeFong9100310003rd GradeED1003-9 4th GradeDiPirro12100410004th GradeEA1004-12 2 5th GradeNew (9999999999) 151005 10005th GradeEN1005-15 48

CALPADS Fall 2 - Data Population Elementary v 1.9 Self Contained Course Data Example Team Teaching/Job Sharing Scenario 3: Gordon and Seaborn are job sharing 1st grade in room 8, each course- section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). Each needs the Multiple Teacher Code identified (2 for job share). Scenario 4: Robinson and Mills are team teaching 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. Each needs the Multiple Teacher Code identified (1 for team teach). Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB CoreHQT Course Section IDClass ID Multiple Teacher Code 3 1st GradeGordon8100110001st GradeE B 1001-8 2 1st GradeSeaborn8100110001st GradeE B 1001-8 2 4 6th GradeRobinson19100610006th GradeE F 1006-19 1 6th GradeMills19100610006th GradeE E 1006-19 1 49

CALPADS Fall 2 - Data Population Elementary v 1.9 Self Contained Course Data Example Services to English Learners – If instruction strategy 400, 500, 600 or 650 are reported for a course- section, the education service must be reported – If education service code 1, 2, 3 or 4 are reported, and instructional strategy must also be reported. Scenario 5: Robinson, Burns, and Dickinson have English Learners in their classes. Robinson’s class is structured English immersion and she is providing ELD and SDAIE services (4 for ELD Instruction and SDAIE Instruction, But Not Primary Language Instruction). Burns’ class is structured English immersion (500) with ELD only (2 for ELD Instruction Only). Dickinson is an itinerant teacher providing service to EL students. Scenario 6: DiPirro has English Learners in his class. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language. Primary language is required. 50 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 5 2nd-3rd CombRobinson100910002nd-3rd CombEC1009-15 4500 4th/5th CombBurns101010004th/5th CombEA1010-13 2500 ReadingDickinson20102100ReadingEB2010-1 2500 62 nd GradeDiPirro100210002 nd GradeE1002-22 140001

CALPADS Fall 2 - Data Population Elementary v 1.9 Self Contained Course Data Example Itinerant Teachers (Push in/Pull out) – Itinerant assignments can be at the same school Scenario 7: Gerwer and Dickinson are itinerant teachers. Reporting student course data is optional for itinerant teaching assignments Scenario 8: Dickinson is providing services to EL students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from itinerant teacher, reporting course data is recommended. Scenario 9: Phanthavong is a resource teacher providing services to special ed students. Instructional strategy (special ed) should be reported for the course section. Local Course InformationCALPADS Data Elements ScenarioCourse Teacher Local Course ID State Course Code Course Name NCLB Core HQTCourse Section IDClass ID Education Service Code Instructional Strategy Code 7 MusicGerwer20082324MusicEB2008-1 8 ReadingDickinson20102100ReadingEB2010-1 2500 9 ResourcePhanthavong60103020ResourceEA3020-1 700 51

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course DATA EXPECTED – Middle Schools Departmentalized course sections Generally, multiple departmentalized classes are reported for a student Do not report lunch, free period, and student aide Submission is optional for homeroom, study hall (6002) Can report “core” courses – 2 subjects taught in a 2 period block Self-contained course sections with multi-subject courses Identified by state course code 1000 These students may also be included in a departmentalized course section 52

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course DATA EXPECTED – Middle Schools Pull-out/Itinerant instruction No student enrollments (student course section) are required to be reported Submit for EL services to be reported 53

CALPADS Fall 2 - Data Population Elementary v 1.9 Scheduled Course Data Example Scheduled Course Data in CALPADS – All courses require a valid SEID – Unique course-section ID and class ID are needed for each course-section (class ) Scenario 1: Teacher without a SEID cannot be reported as highly qualified 54 Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacherLocal Course IDState Course CodeCourse Name NCLB Core HQT Course Section ID Class ID Study SkillsRatty1056001Study SkillsN 105-01 AlgebraAgliano2042403AlgebraSB204-04 Algebra ReadinessAgliano2062433Algebra ReadinessSB206-02 7 Lang ArtsHiggins31524027 Lang ArtsSB215-01 8 Lang ArtsHiggins31021308 Lang ArtsSB 310-11 8 English (ELD)Timmerman31821308 English (ELD)SB315-05 Life SciSullivan5202621Life SciS C 320-19 US HistoryRatty6122734US HistorySA612-01 1 Spanish 1New (9999999999)7222204Spanish 1SN722-01

CALPADS Fall 2 - Data Population Elementary v 1.9 Scheduled Course Data Example Team Teaching/Job Sharing Scenario 2: Agliano and Angel are team teaching algebra. Each course section needs a Multiple Teacher Code identified (1 for team teaching). Scenario 3: Ranasinghe and Gordon are job sharing Physical Science. Each course section needs a Multiple Teacher Code identified (2 for job share). Local Course Information CALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course CodeCourse Name NCLB Core HQT Course Section ID Class ID Multiple Teacher Code 2 AlgebraAgliano 2042403Algebra SB204-03 1 AlgebraAngel 2042403Algebra SC204-03 1 3 Physical Science Ranasinghe 9172610Phys Sci SD917-01 2 Physical Science Gordon 9172610Phys Sci SE917-01 2 55

CALPADS Fall 2 - Data Population Elementary v 1.9 Scheduled Course Data Example Services to English Learners – If instruction strategy 400, 500, 600 or 650 are reported for a course- section, the education service must be reported – If education service code 1, 2, 3 or 4 are reported, and instructional strategy must also be reported. Scenario 4: Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported. Scenario 5: Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language. Primary language is required. 56 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 4 Pre-algebra (SDAIE) Angel 2062433 Pre-Algebra (Shelt) S C206-01 3500 English 1 (ELD) Timmerman315 2130 English 1 SB315-05 2500 World History Ratty 6122701 World History S A612-01 4650 5 US History Seaborn613 2709 US Hist (Bil) SB160001

CALPADS Fall 2 - Data Population Elementary v 1.9 Scheduled Course Data Example Multiple Course Content Scenario 6: Brawn is teaching Spanish 3 and Spanish 4 during period 2 in the same classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. Scenario 7: Saunders and Sullivan are using the same classroom space to deliver two courses – Language Arts and US History to a group of 40 students. Saunders delivers instruction in Language Arts to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. Two unique Course Section IDs and two unique Class IDs are reported for each of the two courses (Language Arts, US History) with two different SEIDs. Scenario 8: Guido and Sullivan are team teaching a "core" Language Arts /US History course during a two period block to one group of students. Guido delivers instruction in Language Arts and Sullivan delivers instruction in US History. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for Language Arts and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID. Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course NameNCLB CoreHQT Course Section ID Class ID Multiple Teacher Code 6 Spanish 3Brawn7232205Spanish 3SC723-01 Spanish 4Brawn7242205Spanish 4SC724-01723-01 7 8 Lang ArtsSaunders3122106English LiteratureSA312-04 US HistorySullivan6132709US HistorySB613-04 8 8 Lang ArtsGuido3122106English LiteratureSA312-05999-081 US History Sullivan6132709 US HistorySB613-05999-08 1 57

CALPADS Fall 2 - Data Population Elementary v 1.9 Scheduled Course Data Example Special Education/Home and Hospital Scenario 13: Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy. Scenario 14: Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example. Scenario 15: Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school. Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course State Course Code Course Name NCLB Core HQT Course Section ID Class ID Instructional Strategy Code Notes 13 Life Skills Conway9012537 Life Skills SA901-01 700 14 Home and Hospital Sampson9511000 Home/Hospital SN 951-01 300 15 District Level Home and Hospital Mishima 9521000 300 Use district CD code for school 58

CALPADS Fall 2 - Data Population Elementary v 1.9 Scheduled Course Data Example Other Scenarios Scenario 16: Sullivan is the certificated classroom monitor for beginning Chinese, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning. Scenario 17: Geometry is offered at the local high school. Since the instructor is not a district employee, use “9999999999” as the SEID. If high school is within the district, can report as a secondary enrollment at the high school. Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Distance Learning Notes 16 Beginning ChineseSullivan6652214Beg ChineseSB665-01 Y GeometryHigh School2712415GeometryS 271-00 Use "9999999999" for SEID 17 59

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course DATA EXPECTED – Educational Options Schools One self-contained course section (State Course Code 1000) for each grade level served (similar to elementary school course sections) OR A separate course section for each unique course content area and teacher combination (Recommended) Reporting student course section records is optional 60

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course DATA EXPECTED – District-Level Home/Hospital and Independent Study Programs* LEAs are to report district level courses at the district, rather than at a specific school in the district Students must only be enrolled at the district level If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional 61 * Independent Study Schools are covered in Slide 65

CALPADS Fall 2 - Data Population Elementary v 1.9 Independent Study Scenario 1: Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a special setting and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS). Use 700 for the Instructional strategy Scenario 2: Chen provides instruction in multiple course-sections in multiple content areas and is highly qualified in all content areas, a unique Course-Section ID and unique Class ID can be reported for all Course-Sections. Alternative Course Data Examples Scenario Local Course IDScheduled CoursesTeacher Per State Course Code Course Name NCLB CoreHQT UC/ CSU Course Section IDClass ID Instructional Strategy Code 1 MAT3731Integrated Math S1ChenIS2425Integrated MathSGMAT3731-2ISIS999-02700 MAT3931Algebra S1ChenIS2403AlgebraS G CMAT3931-4IS IS999-02 700 MAT3911Geometry Essentials 1ChenIS2413GeometrySGCMAT3911-2ISIS999-02700 SCI5361CP BiologyChenIS2603CP BiologySGDSCI5361-2ISIS999-02700 ENG1251English 7ChenIS2133English 7SGENG1251-2ISIS999-02700 ENG1811Lang ARTS CAHSEEChenISLA CAHSEESGENG1811-2ISIS999-02700 SOC5722World History S2ChenIS2711World HistorySGASOC5722-1ISIS999-02700 2ISTOPICSIndependent StudyChenIS1000Ind StudySGAISTOPICS-1ISIS999-02700

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Student Course Section DATA EXPECTED – Student Enrollment Level Course enrollment is required for all primary enrollments (10)* Course enrollment is optional for secondary (20) and short-term enrollments (30) Course data are not required for students attending NPS schools 63 *Only when school type is not an Educational Options School or district-level independent study/home hospital program, or an independent study school

CALPADS Fall 2 - Data Population Elementary v 1.9CALPADS Fall 2 - Data Population v 1.8 Data Submission – Course Section KEY POINTS 64 1.Each course can have multiple course sections 2.Non-academic “courses,” such as lunch, free period, and student aide are not reported 3.EL services are reported through the course section record 4.Course Section ID is assigned by the local educational agency 5.Class ID is assigned by the LEA and can be used to tie multiple course-sections to the same teacher or teachers Check with your vendor on how to assign records

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission – Course KEY POINTS 6. Course Section must be submitted first and posted before the Student Course Section is submitted in CALPADS The course section id is used to tie the course section and student course section records All course sections must have at least one corresponding student course section record All student course section records must have at least one corresponding course section record Local Crs ID: 204 Period:3 Teacher: Angel Crs-Section:204-3 Class ID:204-3 HQT: C Local Crs ID: 204 Period:5 Teacher: Agliano Crs-Section:204-4 Class ID:204-4 HQT: C Local Crs ID: 204 Period:3 Teacher: Agliano Crs-Section:204-03 Class ID:204-03 HQT: B SSID: 2113199025 Schedule: 1) 312-01 2) 721-03 3) 204-3 4) 612-15 65

CALPADS Fall 2 - Data Population Elementary v 1.9 REVIEW 66

CALPADS Fall 2 - Data Population Elementary v 1.9 67 Review ORDER OF SUBMISSION Upload and post in the following recommended order: 1. Student Profile 2. Staff Demographics 3. Staff Assignment 4. Course Section 5. Student Course Section Course Section required before Student Course Section Staff Demo required before Staff Assignment and Course Student required before Student Course Section

CALPADS Fall 2 - Data Population Elementary v 1.9 68 Understand the submission process rules to avoid issues: 1. Student Profile 2. Staff Demographics 3. Staff Assignment 4. Course Section 5. Student Course Section Replace or Delete: applies to ALL records for each school Add, Update, Replace, or Delete: applies to each record BATCH SUBMISSION PROCESSES Review

CALPADS Fall 2 - Data Population Elementary v 1.9 69 Review BEST PRACTICES FOR FALL 2 Maintain student data – Coordinate with staff supporting English Learners to: – Ensure English Language Acquisition Status (ELAS) data is up-to-date for English Learners – The students’ ELAS effective on Census Day are used to determine which Education Services, Instructional Strategies, and Language of Instruction (for courses taught in Primary Language) are being provided for English Learners. Maintain staff data − Coordinate with HR staff to ensure staff demographic data is up-to-date Maintain course data Coordinate with HR, curriculum and school site staff to ensure all data elements are in your local SIS or have been collected to be entered into CALPADS

CALPADS Fall 2 - Data Population Elementary v 1.9 70 Getting Started Preparing for Fall 2 1.Download and review the CALPADS system documentation located on the CDE CALPADS web-site (http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp).http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 2.Coordinate with vendor to ensure student information system and documentation are up-to-date Check for any changes in extract processing 3.Verify new codes are in place 4.Meet with key staff to plan for the Fall 2 data submission Make sure all required data is up-to-date 5.Complete Fall 1 submission

CALPADS Fall 2 - Data Population Elementary v 1.9 Review Fall 2 Suggested Milestones – 10/6 – Obtain SEIDs – 11/30 – Complete data population Staff Demographics/Assignments Course attributes – 12/1 – Upload and post staff files Review validation errors, reconcile as needed – 12/15 – Upload and post course files Review validation errors, reconcile as needed – 1/4 - Review and verify all certification reports – 1/18 – Certify and save reports of certified data 71

CALPADS Fall 2 - Data Population Elementary v 1.9 Review Fall 2 Certification Strategy – Finish updating Fall 1 students – Establish roles in CALPADS – Coordinate with HR (staff assignments, SEIDS) – Submit and post as follows: 1. Staff Demographics 2. Staff Assignments 3. Course Section 4. Student Course Section 72

CALPADS Fall 2 - Data Population Elementary v 1.9 DATA SUBMISSION RESOURCES 73

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission Resources The following are available to provide specifics on the CALPADS System and the procedures that guide your interaction with CALPADS ….. CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CALPADS Error List CBEDS Assignment/Course Code Mapping http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION 74

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission Resources CALPADS Data Guide – Section 3.5 on English Learners – Section 3.6 on Highly Qualified Teachers – Section 2.2 on Staff Data – Section 2.3.2 on Class Size http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION (cont.) 75

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission Resources The following are available to provide guidance on how to complete the certification process….. Fall 2 Certification Reports Data Mapping http://www.csis.k12.ca.us/library/calpads-training/ SUPPORT DOCUMENTATION 76

CALPADS Fall 2 - Data Population Elementary v 1.9 Data Submission Resources SEID INFORMATION The Commission on Teacher Credentialing (CTC) is responsible for assigning and maintaining SEIDs SEIDS can be obtained by – contacting your County Credential Analyst – accessing the CTC Credential Information Guide (CIG) at https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl * For more information on SEIDs, see the CALPADS Data Guide * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov 77

CALPADS Fall 2 - Data Population Elementary v 1.9 Training Evaluation http://www.csis.k12.ca.us/survey/calpads-training/ Please complete our survey 78

CALPADS Fall 2 - Data Population Elementary v 1.9 Questions 79

CALPADS Fall 2 - Data Population Elementary v 1.9 FALL 2 – Data Population Staff Demographics/Staff Assignments/Course Section/Student Course Section Fall.

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CALPADS Fall 2 - Data Population Elementary v 1.9 FALL 2 – Data Population Staff Demographics/Staff Assignments/Course Section/Student Course Section Fall.

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