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Fall 2 – Data Population Staff Data & Course Enrollments CALPADS Fall 2 - Data Population v1.0, October 17, 2013.

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Presentation on theme: "Fall 2 – Data Population Staff Data & Course Enrollments CALPADS Fall 2 - Data Population v1.0, October 17, 2013."— Presentation transcript:

1 Fall 2 – Data Population Staff Data & Course Enrollments CALPADS Fall 2 - Data Population v1.0, October 17, 2013

2 Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS CALPADS Fall 2 - Data Population v1.0, October 17,

3 Rules Mute yourself HOLD Name & LEA conversation at a time 1 Silence cellphones CALPADS Fall 2 - Data Population v1.0, October 17,

4 Please do not multitask CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Courtesy 4

5 Training Sequence CALPADS Fall 2 - Data Population v1.0, October 17, Essential 1: Overview & Requirements Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Fall 2 Data Population Fall 2 Reports and Certification End of Year 1 & 4 End of Year 2 & 3 Essential 4: Anomalies

6 Agenda CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Introduction Highly Qualified Status Staff Assignments English Learner Services Wrap-Up Course Enrollment 6

7 Introduction CALPADS Fall 2 - Data Population v1.0, October 17,

8 Information Reported in Fall 2 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Course Enrollment Course sections of students enrolled on Census Day Highly Qualified Status Percentage of course sections taught by highly qualified teachers Staff Assignments Teachers, administrators and pupil service staff English Learner (EL) Services Classroom services provided to English Learners 8

9 Schools Types Which Need To Report CALPADS Fall 2 - Data Population v1.0, October 17, School Type CrsStaffCTE Traditional (non-educational options schools)YYY District Level Programs (Independent Study and Home Hospital Programs) PPP County CommunityYYY District Community DayYYY Youth Authority Schools (currently called Division of Juvenile Justice) YYY Juvenile Court SchoolsYYY Continuation High SchoolsYYY OpportunityYYY Alternative Schools of ChoiceYYY State Special SchoolsYYN Home and Hospital SchoolsYYY Special Education ConsortiumYYY Special EducationYYY Non-Public School Group ( )NNN ROP/ROCNNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data

10 Grade Levels Which Need To Report CALPADS Fall 2 - Data Population v1.0, October 17, Grade LevelCrsStaffEL Infants - INNNN Toddlers - TDNNN Prekindergarten - PSNNN Kindergarten - KN YYY First Grade - 01 YYY Second Grade – 02 YYY Third Grade – 03 YYY Fourth Grade – 04 YYY Fifth Grade – 05 YYY Sixth Grade – 06 YYY Seventh Grade – 07 YYY Eighth Grade – 08 YYY Ninth Grade – 09YYY Tenth Grade – 10YYY Eleventh Grade – 11YYY Twelfth Grade – 12YYY Ungraded Elementary – UE YYY Ungraded Secondary – US YYY Adult – ADNNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data

11 What Record Types to Enter or Update CALPADS Fall 2 - Data Population v1.0, October 17, 2013 U= Update R=Required OnlineBatchAction SSID EnrollmentSENRU Student InformationSINFU Staff DemographicsSDEMR Staff AssignmentsSASS*R Course SectionCRSE*R Student Course SectionSCSE*R * Full replacement files 11

12 Course Section ID SEID Staff Demographics Staff Assignments Course Section SSID SSID Enrollment Student Information Student Course Section SSID CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Record Relationships 12 Records above others must be posted before those below them or you may get rejected records 12

13 Important Dates for Fall 2 Census Day* October 2 Certification deadline Amendment window CALPADS Fall 2 - Data Population v1.0, October 17, 2013 * Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day) CALPADS Calendar: 13

14 Fall 2 Changes CALPADS Fall 2 - Data Population v1.0, October 17, 2013 ImplementedFunctionalityDescription 7/01/2013Code SetA large number of codes were added, retired, or had their code name or definitions updated in the Course Group State code set. See Revision History tab of the CALPADS Code Sets v5.0 for more detail. 7/01/2013Code SetCode 5 (No Services) was removed from Education Service Code code set and Code 6 (Other EL Services) was added 7/01/2013Code SetModified name and definition for code 210 of Disability Category code set 7/01/2013Code SetModified definition for Code U of English Language Arts Proficiency Test code set 7/01/2013Code SetAdded new code 0106 (Charter School Administrator or Director) to Non Classroom Based or Support Assignment code set 7/01/2013 Code SetModified the definition for code 100 (Graduated, standard HS diploma) of the School Completion Status code set 14

15 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Code Mapping 15 If your SIS does not use state codes, check with your student system vendor to determine if code mapping is needed Language = = 00 Grade SPN ? ? ? ? ? 01 Primary Language Code ? ? ? ? ? KN Grade Level Code 15

16 Human Resources (HR) Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level Special Ed Instructional Level Instructional Strategies Services HR, Curriculum & School Site Staff State Course Code for courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction CALPADS Fall 2 - Data Population v1.0, October 17, Local Data Collection StudentsStaff Courses English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction Human Resources (HR) Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level HR, Curriculum & School Site Staff State Course Code for courses NCLB Core courses UC/CSU approved courses California Partnership Academy-funded courses Independent Study and Distance learning courses Special Ed Instructional Level Instructional Strategies Services 16

17 Staff Assignments CALPADS Fall 2 - Data Population v1.0, October 17,

18 Staff Assignment Types CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Teachers Administrators Pupil Service 18

19 Data Required to Report Staff Assignment CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Staff DemographicsStaff Assignments Non-classroom based assignment(s) 19

20 Staff Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements All Staff 20

21 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Obtaining Statewide Educator IDs (SEIDs) 21 * See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs County Credential Analyst CTC Credential Information Guide (CIG) 21

22 Staff Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 All Staff 22

23 Staff Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 All Staff 23

24 Staff Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Teachers Administrators Pupil Service 24

25 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Teacher Assignment Examples Staff Member Local Staff IDSEIDLocal Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc - Educ Job ClassFTEAssignment 1Hayes High School Government Teacher V Gerwer Elementary Music Teacher C Gerwer Elementary Music Teacher C Stephenson Resource Teacher C DiPirro9567No SEIDPart-time PE teacherCannot report without SEID 5Timmerman Middle School Science Teacher with Extra Period A Hayes is a full time (FTE = 100) teacher (job class = 12). 2Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment). 3Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017). 4DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course- section using a “ ” for the SEID. 5Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120). 25

26 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Team Teaching/Job Sharing Examples Staff Member Local Staff IDSEIDLocal Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc – Educ Job ClassFTEAssignment 6 Gordon st Grade Teacher M Seaborn st Grade Teacher C Robinson th Grade Teacher V Mills th Grade Teacher C Gordon and Seaborn are 1 st grade teachers (job class = 12) sharing an assignment (FTE = 50). 7Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6 th grade. 26

27 Staff Member Local Staff ID SEID Local Assignment Hire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc – Educ Job ClassFTEAssignment 8Cheong School Psychologist and Counselor D Friedrich High School English Teacher and ½ GATE Coordinator D Ahmed Middle School Science Teacher and Department Chair V Isbell Middle School Math Teacher, Coach and Department Chair C CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Multiple Assignment Examples 27 8Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record. 9Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class. 10Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140). 27

28 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Non-teaching and Support Assignment Examples Staff Member Local Staff IDSEIDLocal AssignmentHire Date Highest Degree Employ Status Yrs of Svc – LEA Yrs of Svc – Educ Job ClassFTEAssignment 11 Logan School Psychologist V Higgins Superintendent B Saunders Curriculum Administrator V Jones Chief Business Official, Deputy Superintendent B Langtry Social worker V Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202). 12Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) full- time (FTE = 100). 13Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105). 14Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102). 15Langtry is a staff member on leave (assignment = 6018) 28

29 Staff Data Reminders CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Two types of data are reported for certificated staff: Demographics and Assignments Increment staff service years Certificated staff must have an SEID to be reported Check with your vendor to verify how the effective dates will be extracted to avoid certification errors 29

30 Course Enrollment CALPADS Fall 2 - Data Population v1.0, October 17,

31 CALPADS Fall 2 - Data Population v1.0, October 17, COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section Course Terms 31

32 Algebra English Biology Theater Single subject 3 rd Grade Multiple subjects Course Content Reported CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Self-contained Departmentalized 32

33 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Course Content by School Type 33 School TypeDepartmentalizedSelf-contained Elementary Middle High 33

34 Course Records Included CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Student Course Section Enrollment Course Section Enrollment Student Course Section Enrollment 34

35 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Student Course Section Enrollment Data Expected 35 Enrollment StatusCourse Enrollment Primary (10)Required Secondary (20)Optional Short-term (30)Optional Specialized Services (40)Do not submit 35

36 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Course Data Included 36 Do Not Submit Optional Before/after school child care programs Study hall Student aide courses Homeroom Summer school ROP/C or college courses 36

37 Course Record Relationships CALPADS Fall 2 - Data Population v1.0, October 17, 2013 School Course (Spanish 1) Class (room 10) Section SP1-01 Class (room 20) Section SP1-02 Class (room 30) Section SP1-03 Course (English 2)Course (Geometry) Class Section Class Section Class Section Class Section Class Section Student Course, class, and course section IDs must be unique within a given school and year. 37

38 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 All Course Sections 38

39 CALPADS Fall 2 - Data Population v1.0, October 17, Courses Taught By A Teacher Without An SEID Non-certificated Charter School teacher teaching non-core class Use SEID of “ ” ROC/P Instructor College professor Distance learning teacher New teacher without SEID from CTC Teacher not employed by LEA (e.g. COE Special Ed, private contractor) 39

40 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 All Course Sections * No student enrollments (student course section) required for Pull- out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized 40

41 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Self-contained Departmentalized English Learner Classes 41

42 CALPADS Fall 2 - Data Population v1.0, October 17, Instructional Strategy Hierarchy Special Ed (700) Home/Hospital (300) English Leaner ( ) * Alternatively, you can submit a different course section for each instructional strategy 42

43 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Special Ed (e.g., special day class) Home and Hospital Independent Study Distance Learning 43

44 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Team Teaching* Job Sharing* * There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID. 44

45 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Career Technical Education (CTE) 45

46 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 California Partnership Academy Pull-out/Push-in* (support) * Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments 46

47 CALPADS Fall 2 - Data Population v1.0, October 17, th Grade English Local Crs ID:312 Crs Group:2131 Term: FY NCLB: S UC/CSU: B Period:4 Teacher: Grady Crs-Section: Class ID: HQT: B Education Service Code:3 Instructional Strategy:500 Period:2 Teacher: Chen Crs-Section: Class ID: HQT: C Period:1 Teacher: Friedrich Crs-Section: Class ID: HQT: C Algebra 1 Local Crs ID:204 Crs Group:2403 Term: FY NCLB: S UC/CSU: C Period:3 Teacher: Angel Crs-Section: Class ID: HQT: C Period:5 Teacher: Agliano Crs-Section: Class ID: HQT: C Period:2 Teacher: Agliano Crs-Section: Class ID: HQT: B 2nd Grade Local Crs ID:1002 Crs Group:1000 Term: FY NCLB: E UC/CSU: Teacher: Sampson Crs-Section: Class ID: HQT: C Teacher: Mills Crs-Section: Class ID: HQT: B Multiple Teacher Code: 1 Teacher: Robinson Crs-Section: Class ID: HQT: C Multiple Teacher Code: 1 French 3 Local Crs ID:721 Crs Group:2204 Term: FY NCLB: S UC/CSU: F Period:6 Teacher: Brawn Crs-Section: Class ID: HQT: C Period:2 Teacher: Brawn Crs-Section: Class ID: HQT: C SSID: Schedule: 2 nd Grade: SSID: Schedule: 2 nd Grade: Courses Course Sections Student Course Sections SSID: Schedule: Period 1: Period 2: Period 3: SSID: Schedule: Period 1: Period 2: Period 3: Data Submission – Course Section 47

48 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Basic Course Data Example Local Course InformationCALPADS Data Elements ScenarioCourse Teacher Name SEIDRoom Local Course ID State Course Code Course Name NCLB Core HQTUC/CSU Course Section ID Class ID 1 Kindergarten (Morning) Lewis Kg AMEB A 1st GradeJin st GradeEB th GradeKumar th GradeEA Beginning algebraAgliano Algebra 1SBC Economics CPRatty EconomicsSAA French 1Brawn French 1SCF Departmentalized 1All self-contained courses use the same State Course Code (State Course Code = 1000). Self-contained 2Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met. * Room is not a CALPADS element, only used for reference 48

49 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Team Teaching/Job Sharing Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section IDClass ID Multiple Teacher Code 3 Beginning algebraAgliano Algebra 1SBC Beginning algebraAngel Algebra 1SCC CommunicationsRanasinghe Comm 1SD CommunicationsGordon Comm 1SE st GradeGordon st GradeE B st GradeSeaborn st GradeE B th GradeRobinson th GradeE F th GradeMills th GradeE E Departmentalized 3Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3. 4Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications in period 3. Self-contained 5Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course- section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). 6Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. 49

50 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Course Data Expected for District Level Programs 50 If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional Students must only be enrolled at the district level Report with the district CDS number Home/Hospital or Independent Study 50

51 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Special Education/Home and Hospital Example Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section ID Class ID Instructional Strategy CodeNotes 15Life SkillsConway Life SkillsSA Home and HospitalSampson Home/HospitalSN District Level Home and Hospital Mishima Home/HospitalSN HH Use district CD code for school 51 Departmentalized 15Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy. Self-contained 16Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example. 17Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school. 51

52 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Elementary Itinerant Teachers (Push in/Pull out) Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code 7ReadingDickinson ReadingEB ResourcePhanthavong ResourceEA Dickinson is providing services to English learner (EL) students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended. 8Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700). Itinerant assignments can be at the same school 52

53 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Multiple Course Content Multiple Course Content Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Multiple Teacher Code 9 French 3Brawn French 3SCF French 4Brawn French 4SCF English LiteratureSaunders English LiteratureSAB US HistorySullivan US HistorySBA English LiteratureGuido English LiteratureSAB US HistorySullivan US HistorySBA Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. 10Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs. 11Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID. 53

54 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Career Technical Education Example Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Course Content Provider Code Tech Prep 12Business MathAngel Business MathSC Fashion MerchGunn Fashion MerchN N Y Textile DesignStephenson TextilesS AG Y 14Interior DesignStephenson Interior DesignS N Business Math is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course. 13Both Fashion Merchandising and Textile Design are provided by the district (CTE Course Section Provider Code = 2). Fashion Merchandising and Textile Design are part of a Tech Prep sequence (Tech Prep = Y). 14Textile Design and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1). 54

55 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Other Scenarios Example Local Course InformationCALPADS Data Elements Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID Distance LearningSEID 18AP European History Sullivan AP European History SBA Y CalculusComm College CalculusS Sullivan is the certificated classroom monitor for AP European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning. 19Calculus is offered at the local community college. Since the instructor is not a district employee, use “ ” as the SEID. 55

56 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Course Data For Educational Options Schools 56 One self-contained course section per grade level (similar to elementary) Minimal Reporting Departmentalized sections Preferred Reporting * Reporting student course section records is optional for Educational Options schools 56

57 Highly Qualified Status CALPADS Fall 2 - Data Population v1.0, October 17,

58 Highly Qualified Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 NCLB Core Course Sections It is best to review the CRS-State Course Codes used for each of your courses because they often determine whether a course is expected to be NCLB core. 58

59 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Non-Highly Qualified Course Data Examples 59 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Name SEIDLocal Course ID State Course Code Course Name NCLB Core HQTUC/ CSUCourse Section ID Class ID 1Study SkillsRatty Study SkillsN French French 2SNF th Grade th GradeEN Departmentalized 1Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code. 2A class taught by a teacher without a SEID should be reported with a special SEID (SEID = ) and must be reported as not being taught by a highly qualified teacher (HQT = N). Self-contained 35 th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = ). 59

60 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Independent Study Examples Scenario Local Course ID Scheduled CoursesTeacher State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID Instructional Strategy Code 4MAT3731 Integrated Math S1 Chen2425 Integrated Math SGMAT3731-2ISIS MAT3931 Algebra S1 Chen2403 Algebra SGCMAT3931-4ISIS MAT3911 Geometry Essentials 1 Chen2413 Geometry SGCMAT3911-2ISIS SCI5361 CP Biology Chen2603 CP Biology SGDSCI5361-2ISIS ENG1251 English 7 Chen2133 English 7 SGENG1251-2ISIS ENG1811 Lang ARTS CAHSEE Chen LA CAHSEE SGENG1811-2ISIS SOC5722 World History S2 Chen2711 World History SGASOC5722-1ISIS ISTOPICS Independent Study Chen1000 Ind Study SGAISTOPICS-1ISIS Departmentalized 4Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G). Self-contained 5Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section. 60

61 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Continuation Class Examples Scenario Local Course IDScheduled CoursesTeacherPer State Course CodeCourse Name NCLB CoreHQT UC/ CSU Course Section IDClass ID 6 MAT3731Integrated Math S1Logan42425Integrated MathSBMAT3731-4CCS MAT3931Algebra S1Logan AlgebraS B CMAT3931-4C CS MAT3911Geometry Essentials 1Logan42413Geometry EssentialsSBCMAT3911-4CCS MATCONTMathLogan41000MathSBMath-4C Departmentalized 6Logan is a continuation school teacher with students taking multiple course-sections in the same period. He is highly qualified in all content areas (HQT Competency Code is not ‘N’). Self-contained 7Same scenario as example 3, but reported as a single self-contained course section. The HQT status can still be reported as Coursework (HQT Competency Code = B) because the teacher has demonstrated competence in all content areas he is teaching for that course section. 61

62 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Continuation Class Examples Scenario Local Course IDScheduled CoursesTeacherPer State Course CodeCourse Name NCLB CoreHQT UC/ CSU Course Section IDClass ID 8 MAT3931Algebra S1Grady62403AlgebraSACMAT3931-6CCS MAT3911Geometry Essentials 1Grady Geometry EssentialsS A CMAT3911-6C CS ENG1161CP English 5Grady62131English 5SBBENG1161-6CCS CSTOPICSCont SubjectsGrady61000Cont SubjectsSCCSTOPICS-6CCS MATSCI C Math/ScienceBurns31000MathSBMATSCIC-1C CS Departmentalized (multiple subject areas, highly qualified in all) 8Grady is a continuation school teacher with students taking multiple course-sections in multiple subject areas during the same period. He is highly qualified in math through the exam option (HQT Competency Code = A) and language arts through coursework (HQT Competency Code = B). Self-contained (multiple subject areas, highly qualified in all) 9Grady provides instruction in multiple course-sections in multiple subject areas and is highly competent in all content areas through National Board Certification (HQT Competency Code = C). 10Burns is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. The students are scheduled into a generic course-section and are awarded units once they complete coursework in any of the subjects. He has been deemed highly competent in all subjects through coursework (HQT Competency Code = B). The course- section is reported as a self-contained class (CRS-State Course Code = 1000). 62

63 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Continuation Class Examples Scenario Local Course ID Scheduled CoursesTeacherPer State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID 11 ENG1811Lang Arts CAHSEEDroker1 LA CAHSEE SBENG1811-1CCS ENG1171English 5Droker12131English 5SBBENG1171-1CCS ENG1091CP English 3Droker12131English 3SBBENG1091-1CCS SOC5722World History S2Droker12711 World History SNASOC5722-ICCS CSTOPICSCont SubjectsDroker11000 Cont Subjects SNA CSTOPICS- 1C CS Departmentalized (multiple subject areas, not highly qualified in all) 11Droker is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. She has been deemed highly competent in language arts through coursework (HQT Competency Code = B), and not highly competent in social science (HQT Competency Code = N). Self-contained (multiple subject areas, not highly qualified in all) 12Same scenario as example 7, but reported as a single self-contained course section. The HQT status must be reported as Not Highly Qualified (HQT Competency Code = N) because the teacher is not highly qualified in all content areas she is teaching for that course section. 63

64 English Learner Services CALPADS Fall 2 - Data Population v1.0, October 17,

65 Course Section Required Fields CALPADS Fall 2 - Data Population v1.0, October 17, 2013 English Learner Services 65

66 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Services to English Learners Example 66 Local Course InformationCALPADS Data Elements ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB CoreHQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 1 Adv algebra (SDAIE) Angel Algebra 2 (Shelt) SC English 1 (ELD)Timmerman English 1SB Economics CPRatty EconomicsSA US HistorySeaborn US Hist (Bil)SB Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported. 2Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). Primary language is required. If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported. If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported. 66

67 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Course Section Reminders 67 Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted EL services are reported in the course section record Non-academic courses such as lunch, free period and student aide are not reported Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course- sections to the same class 67

68 Wrap Up CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Wrap-Up 68

69 CALPADS Fall 2 - Data Population v1.0, October 17, 2013 Suggested Milestones 69 December 2 nd Complete data population (staff demographics, staff assignments and English learner services) 20 th Upload staff and course files, review validation errors, reconcile as needed January 3 rd Post staff and course files 20 th Review reports & reconcile as needed February 20 th Complete review of certification reports 21 st Certify and save reports of certified data 69

70 Fall 2 Steps SDEM | SASS | CRSE | SCSE 2. Submit and post data CALPADS Fall 2 - Data Population v1.0, October 17, 2013 SIS Roles 1. Setup 70

71 System Documentation 71 Resources DocumentDescriptionSections CALPADS File Specifications (Forms) File layout and requirements for batch submission SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs CALPADS Code SetsList of state defined codes See Code Set column in CFS (Forms) for each field reported CALPADS Valid Code Combinations Codes allowed to be used together NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area CALPADS Error ListDetailed error message descriptions SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs CALPADS Data GuideDetailed requirementsSections 2.2 and 2.3 CALPADS Calendar CALPADS Fall 2 - Data Population v1.0, October 17,

72 72 Resources Self-paced Trainings CALPADS Fall 2 - Data Population v1.0, October 17, 2013 CTC Credential Information Guide (CIG) https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl Restricted to CIG users. Obtain the login information by contacting the Commission at: 72

73 Support Web: Phone: Listserv: https://csis.fcmat.org/Pages/Listserv.aspxhttps://csis.fcmat.org/Pages/Listserv.aspx CALPADS Fall 2 - Data Population v1.0, October 17,

74 Training Evaluation Please complete our survey CALPADS Fall 2 - Data Population v1.0, October 17,


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