2. Hillsborough Community College INTRODUCING

3. FINANCIAL SERVICES Services all financial matters for the college under the direction of the Controller. The services include student billing, financial aid disbursements, vendor payments, employee reimbursements, travel, banking, budget and financial reporting.

4. Bonnie Carr, Controller Manages the College’s fiscal operations. Responsible for accurate financial reporting to ensure the integrity of the College’s financial operation. Responsible for the supervision, direction and evaluation of the staff. Audrey Corey, Senior Staff Assistant Provides fantastic administrative and clerical support to all of us in the Controller Dept. and ensures effective and efficient daily office operations. Bob Easterday, Accounting Services Officer Provides technical support for all business Systems to the Business and Finance units.

5. Manages financial functions. Communicates with other departments throughout the College and with Business Officers throughout the state to facilitate workflow. Provides reports to executive management. Participates in the preparation of federal and state financial reports. Ann Denton, Director of Financial Services Maysie Richters, Staff Assistant, Sr. Makes sure the office runs smoothly under the supervision of Ann Denton Keeps track of requisitions and supplies Makes sure the checks are mailed out daily

6. Michele Menendez Interim Manager of Financial Services Elease Wigfals Interim Senior Accountant Florida Pre Paid. Collections. Law Enforcement Sponsors. Temple Terrace Fire Dept. Illinois Pre Paid 529 Plan. Escalated Issues (Parature Tickets and Phone Calls). Conducts special cost and/or budgetary studies concerning accounting improvements. Plans, directs and coordinates the daily accounting activities. Serves as information technology liaison. Coordinates the preparation of federal, state, and/or private financial reports. A C C O U N T S R E C E I V A B L E S

7. Irene Kovtun, Accountant Refund Process. Hillsborough County Public Schools. TEACH. Division of Blind Services. Waivers. International Students. Adrianna Washington, Accountant Veteran Vocational Army/National Guard Air Force Marines/Navy/Coast Guard U. S. Special Operations Command Michelle Baker, Accountant Unclaimed Property Bankruptcy TIPS/FACTS Tampa General Hospital State Vocational Rehabilitation

8. For any student questions, please refer them to the Call Center 1-877-736-2575

9. Carol Pont, Manager: Serves as HCC’s bank contact for services and activities, develops cashier training program, develops banking activity procedures, develops procedures for Higher One, prepares monthly interest report. Mary Beth Comas, Accounting Tech Mary Beth Comas, Accounting Tech: Reviews bank activity, receives and initiates wires, maintains the check log, provides copies of cancelled checks, places stop pays, orders banking supplies.

10. Jana Irvine, Manager Coordinates grant audits, draws down funds, approves budget transfers and requisitions. Bob Franz, Senior Accountant Prepares the monthly Schedule of Grants. Kim Materazzo, Accountant Approves Travel and Check Requests. Grants Accounting Responsible for accounting and reporting for various grants. Monitor the grants for compliance. Monitor the expenses, establish budgets, record indirect costs.

11. THE BURSAR/CASHIER TEAM The office whose primary function is applying payments on students accounts, but not limited to...

12. Element Name Place additional information i this location. More content placed here, if needed. Linda Smith, Accounting Tech Reports to Sladen McLaughlin; Responsible for Cross- training policies & procedures; Parature call center responses; Assists accounts payable ; District file maintenance. Linda Smith, Accounting Tech Reports to Sladen McLaughlin; Responsible for Cross- training policies & procedures; Parature call center responses; Assists accounts payable ; District file maintenance. Sladen McLaughlin, Manager of the Bursar team Responsible for managing the day to day bursar activities for the colleges 6 Bursar campus; Functions as IT liaison for the Bursar/Accounts Receivable department. Sladen McLaughlin, Manager of the Bursar team Responsible for managing the day to day bursar activities for the colleges 6 Bursar campus; Functions as IT liaison for the Bursar/Accounts Receivable department. Gisella Gonzalez, Senior Accountant Direct supervisor of the Campus Bursar Staff; Responsible for the receipting of all student and non-student payment. THE BURSAR TEAM

13. Alicia De Latorre, Ybor Betty Lambert, Plant City Rebecca Vargas, South Shore Angelika Harrison, Brandon Lydia De Hoyos, Dale Mabry The Bursar’s office daily function & supervision of the campus Bursar Staff. Petty Cash reimbursements /submitting petty cash vouchers. Intercepting window conflicts and assisting in resolution of conflict. Assist cashiers in correcting error corrections on student account. The Bursar’s office daily function & supervision of the campus Bursar Staff. Petty Cash reimbursements /submitting petty cash vouchers. Intercepting window conflicts and assisting in resolution of conflict. Assist cashiers in correcting error corrections on student account. Melody Jolly, Ybor Campus Senior Cashiers

14. Nylenda Wilson, Brandon Victoria Lugo, Dale Mabry Paula Balog, Plant City Process payments on student’s account. Assist with un-activated HO cards. Assist with explaining the tuition installment option. Print registration billing summaries Process payments on student’s account. Assist with un-activated HO cards. Assist with explaining the tuition installment option. Print registration billing summaries Advise/explain students of the balances on their account receivable account. Print the available 1098T (tax form). Assist other department staff with account receivable questions. Remove PERC AR holds. Assist other department staff with account receivable questions. Remove PERC AR holds. Campus Cashier Clerks

15. Larry Grubbs, Accounting Services Officer Directs functions such as capital projects and budgets for the College. Hardie Seago, Records Specialist Budgets incoming check requests, travel, budget transfers, petty cash, reprographic charges, and charge backs. Sandra Colon, Senior Account In Charge of Unexpended Plant Funds for construction, renovations, acquisition, maintenance and improvements of the College properties. REPORTING

16. Michael Reid Accountant Reconciles Bookstore and Procurement card accounts Kimbril S May Accountant Performs all monthly bank reconciliations for the College Teshia Minnifield Accountant Oversees Student Activity/SGA budgets, monitor, record and reconcile campus Facilities rental

17. BUDGET Rhonesia L. Dennard Financial Services Manager Coordinate the Budget Development process Prepare the Annual Budget Prepare special schedules, reports and analyses Conduct campus training sessions

18. Michael R. Ermeling, Mgr. Financial Services Manage budgeting, accounting financial services of College’s daily operations. Supervise Accounts Payable. Assist in preparation of annual operating budget. Raquel C. Trapp Accounting Technician Reconcile Out of District/Interna tional Travel American Express Carla D. Jackson, Accounting Technician Process Travel Advances, SGA, Agreement for Services, Capital Outlay, Utilities, Bookstore, Sodexo Demetric White, Accounting Specialist In District Travel A-G Invoices April L. Holmquist, Accounting Specialist H-Z Invoices Accounts Payable Helpful Hints for Employees Just get ‘em paid!

19. DID YOU KNOW? In 2010/2011 Accounts Payable had the following: Processed 19,324 vouchers Issued 14,138 checks for $65,612,326 Our contribution to sustainability is the direct deposit of Travel Reimbursements.

20. WELCOME TO THE PAYROLL DEPARTMENT

21. FIVE NAMES TO REMEMBER

22. Dave Collings, Accounting Services Officer Lorinda Stroup, Payroll Manager Sonja Jackson, Accountant Helen Dobbins, Accounting Specialist Barbara Marrero, Accountant

23. Lorinda Sonja Helen Barbara Dave CollingsStroupJacksonDobbinsMarrero Reporting. General Ledger concerns and balance. Taxability of Wages. Termination Pay-Out. Process payroll. Adjustments to the payroll. W-2’s. FMLA. Payment of benefits. W-4’s. Back-up for payroll processing. Labor Reports. Web-time entry. Updates monthly leave accruals and leave balances. Payroll Deductions. Direct Deposit. FRS. Process faculty leave. Process substitute pay. Garnishments

24. Did you know?? Payroll has a new email address: Payroll@hccfl.edu LORINDA SONJA HELEN BARBARA DAVE dcollings @ hccfl.edu (813) 253- 7099 Lstroup @ hccfl.edu (813) 253- 7513 sjackson @ hccfl.edu (813) 253- 7097 hdobbins @ hccfl.edu (813) 253- 7098 bmarrero4 @ hccfl.edu (813) 253- 7103

25. QUESTIONS

26. Thank you for joining us In Financial Services