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Welcome to our World... Texas A&M University - Corpus Christi Fiscal Affairs.

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Presentation on theme: "Welcome to our World... Texas A&M University - Corpus Christi Fiscal Affairs."— Presentation transcript:

1 Welcome to our World... Texas A&M University - Corpus Christi Fiscal Affairs

2 Texas A&M University - Corpus Christi Accounting Services Who we are and what we do...

3 Accounting Services Comptroller Asst Director of Accounting (temp thru Jan 1, 2009) Accountant II (temp thru Jan 1, 2009) Accounting Assistant III Invoicing and IDTs Students A/P Manager (details on a later slide) Director of Accounting (details on a later slide)

4 Accounting Director of Accounting Accountant III Banking Services Accounting Asst III Banking Accountant III Student Financial Services Accounting Asst II Imaging and Reconciliation Accounting Asst I Batching and Data Entry Accountant III Athletics Accountant II Fixed Assets Accountant II Grants and Contracts

5 Accounting Who We Are... n Director of Accounting n Assistant Director (thru 1/09) n Five Accountants –Athletics –Banking –Fixed Assets –Grants –Student Accounting n Four Accounting Assistants n Four Student Employees

6 Accounting What We Do... n Financial Reporting –Annual Financial Report –Equality in Athletics –NCAA Financials –THECB reporting –NSF reporting –IPEDS –Numerous others

7 Accounting What We Do... n Banking Services –Management of the University’s banking relationships –14 Local Bank Reconciliations –16 State Bank Reconciliations (Current Appropriations only)

8 Accounting What We Do... n Accounting for fixed assets n Texas Connection Consortium n Accounting for Student Financial Services –Tuition Remittance –Waivers and Exemptions –Drawdowns of federal financial aid

9 Accounting What We Do... n Grant and contract accounting n Accounting for Athletics

10 Accounting What We Do... n Accounting transactions and corrections –72,911 accounting entries processed in 2007

11 Accounting What We Do... n FAMIS Security –Number of unique active FAMIS users CC = 15 n FRS (Financial Records) n AFR (Annual Report) - 7 n FFX (Fixed Assets) - 14 n SPR (Sponsored Research) - 16

12 Accounting What We Do... n Provide accounting services to university community –125 departments –1752 G/L accounts –2238 S/L accounts n Provide training to university community –Guidelines for Disbursement of Funds –FAMIS Access –Canopy

13 Accounting What We Do... n USAS (Uniform Statewide Accounting System)

14 Accounts Payable Department A/P Manager Travel Coordinator A/P Spec II A/P Spec IV A/P Spec IIA/P Spec III Students A/P Spec III

15 Accounts Payable Who We Are... n One Accounts Payable Manager n Six Accounts Payable Specialists n One Travel Coordinator n Two Student Employees n Accounts Payable Staff has over 168 years of Accounting/Accounts Payable Experience collectively!!!

16 Accounts Payable What We Do... n Process payments for the university –42,529 vouchers processed in FY 2006 –39,013 vouchers processed in FY 2007

17 Accounts Payable What We Do... n Maintain all vendor records for the university –FAMIS –TINS n Research problem invoices/statements n Inform University community about state rules thru training and newsletters

18 Accounts Payable What We Do... n Binding Encumbrance reporting n BE-125 reporting n 1099 reporting n 1042 reporting

19 Accounts Payable What We Do... n Travel Services –Audit and review all travel vouchers and DCBA travel card expenditures for faculty and staff –Manage DCBA travel card program –Assist University Community with travel related issues thru training and Travel Waves newsletter

20 Texas A&M University - Corpus Christi Purchasing and Central Receiving

21 WHO WE ARE Purchasing n Director of Purchasing n Asst. Purchasing Director n Two Buyers n Hub Coordinator n Contract Coordinator n Purchasing Assistant IV – Procurement Card n Purchasing Clerk IV - Helpdesk n Administrative Assistant

22 WHO WE ARE Central Receiving n Warehouse/Property Officer n Asst. Warehouse Supervisor n Shipping/Receiving Coordinator n Shipping/Receiving Clerk n Student Employees

23 WHAT WE DO n Procurement of goods and services n Contract Management n HUB reporting n Inventory n Receiving and delivery of orders n Purchasing Card

24 Texas A&M University - Corpus Christi Payroll Department

25 TEXAS A&M UNIVERSITY- CORPUS CHRISTI PAYROLL DEPT.

26 Payroll Dept What Do We Do? n Process Monthly and Biweekly Paychecks n Quarterly and Annual Gov’t Reports for Payroll n W-2’s n Payroll Training for Campus Community n Process PTR’s for new employees and all changes in payroll for existing employees

27 Texas A&M University - Corpus Christi Budget Department

28 TEXAS A&M UNIVERSITY- CORPUS CHRISTI BUDGET DEPT.

29 Budget What Do We Do? BUDGET n Prepare and monitor University Operating Budget n Prepare Legislative Appropriations Request (LAR) n Process Budget Transfer forms and fiscal request forms n Provide budgeting assistance to departments n Set up budgets for new accounts

30 Texas A&M University - Corpus Christi Student Financial Services

31 n Who are we?

32 Student Financial Services What We Do... n Accounts Receivable n Student Accounts/Cash Operations

33 Accounts Receivable n Billings n Collections n Exemptions/Waivers n Emergency Loans n Installment Plans n Return Checks

34 Student Accounts/Cash Operations n Payment Processing n Departmental Deposits n Phone Bank

35 Student Accounts/Cash Operations n Refunds –Checks –Direct Deposits n Petty Cash & Travel Advance Disbursements n Bank Deposits

36 Questions?


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