1. Targeting Academic Research for Deposit and Disclosure Presentation to Prof Adam Wheeler, DVC 18 Sep 2003 Pauline Simpson & Jessie Hey

2. Presentation road map Scholarly communication - set the scene Open Access Journals Open Archives Initiative –TARDis project –e-Prints Soton

3. PUBPUB SUBSUB LIBLIB AR Scholarly Communication – present model Bibliometrics – citation analysis, impact factors Evaluation – RAE, Tenure, Promotion Research funding proposals

5. Crisis in Scholarly Communication new alternate models Open Access JournalsOpen Archive Initiative

6. Open? Open = freely accessible - open access journals and/or Open = interoperable - Open Archives Initiative (OAI)

7. Open Access Journals the worldwide movement to disseminate scientific and scholarly research literature online, free of charge and free of unnecessary licensing restrictions. –Open access is barrier-free and cost-free access to the use of information –Open access is NOT cost-free publication - costs still have to be met but in a new way –Open access is NOT low-quality publication –Open access is NOT vanity publication –Open access is a new way of managing scholarly publishing with a new economic model

8. Changing the economic model Essential feature : payment is for publication not for access Peer-review still in place to ensure quality Publication payment can come either from author or from research funding agency (many authors already pay more in page charges or colour charges than open access is likely to cost) Open access favours small society publishers (publication costs likely to be lower) Enables commercial publishers to continue albeit with lower profit levels BUT transition to new model difficult for publishers

9. Documenta Mathematica http://www.mathematik.uni-bielefeld.de/documenta/Welcome-eng.html This journal is free of charge (electronic). Printed volumes are available for a low price. Geometry & Topology http://www.maths.warwick.ac.uk/gt/ Publication is in electronic format completely free to individuals with papers appearing a few days after acceptance. Low-priced paper copy is available. http://www.maths.warwick.ac.uk/gt/ Public Library of Science and BioMed Central Examples of Open Access Journals and Publishers

10. Public Library of Science non-profit organization of scientists and physicians committed to making the world's scientific and medical literature a freely available public resource. PLoS Biology out Oct 2003 PLoS Medicine 2004

11. BioMed Central 90+ open access journals –business model is to charge authors $500 per article and then make the content available free to readers JISC agreement with BioMed Central 1/7/03 –Up to 80,000 medical and clinical researchers at 180 universities will now be able to publish their work at no charge in any of BioMed Central's extensive range of online medical journals. The costs of peer review will continue to be borne by individual academics or their institutions. The JISC deal will benefit authors from UK Higher Education Institutions, who will no longer have to pay their own author charges.

12. Work published with BioMed Central by researchers at University of Southampton Research article Biodiversity of nematode assemblages from the region of the Clarion-Clipperton Fracture Zone, an area of commercial mining interest Lambshead PJD, Brown CJ, Ferrero TJ, Hawkins LE, Smith CR, Mitchell NJ BMC Ecology 2003, 3:1 (9 January 2003) [Abstract] [Full text] [PDF] [PubMed] [Related articles] Biodiversity of nematode assemblages from the region of the Clarion-Clipperton Fracture Zone, an area of commercial mining interestAbstractFull textPDFPubMedRelated articles Review Mitotic death: a mechanism of survival? A review Erenpreisa J, Cragg MS Cancer Cell International 2001, 1:1 (23 November 2001) [Abstract] [Full Text] [PDF] [PubMed] [Related articles] Mitotic death: a mechanism of survival? A reviewAbstractFull TextPDFPubMedRelated articles Research article Cost-utility of enoxaparin compared with unfractionated heparin in unstable coronary artery disease Nicholson T, McGuire A, Milne R BMC Cardiovascular Disorders 2001, 1:2 (15 October 2001) [Abstract] [Full text] [PDF] [PubMed] [Related articles] Cost-utility of enoxaparin compared with unfractionated heparin in unstable coronary artery diseaseAbstractFull textPDFPubMedRelated articles Oral presentation Recruiting and supporting consumers in prioritising research topics Royle J, Oliver S BMC Meeting Abstracts: 9th International Cochrane Colloquium 2001, 1:op014 (26 August 2001) [Abstract] Recruiting and supporting consumers in prioritising research topicsAbstract Oral presentation Pathways to evidence based reproductive healthcare in developing countries Geyoushi B, Stones W BMC Meeting Abstracts: 9th International Cochrane Colloquium 2001, 1:op048 (26 August 2001) [Abstract] Pathways to evidence based reproductive healthcare in developing countriesAbstract

13. Directory of Open Access Journals Compiled by Lund University 2003 –The directory only contains fulltext, open access scientific and scholarly journals that use an appropriate quality control system to guarantee the content >520 journal titles (Apr 03 = 480) –Maths 39 Statistics 4 All peer reviewed Increasing coverage by ISI Agriculture and Food SciencesAgriculture and Food Sciences Arts and Architecture Biology and LifeArts and ArchitectureBiology and Life SciencesSciences Business and Economics Chemistry Earth and EnvironmentalBusiness and EconomicsChemistryEarth and Environmental SciencesSciences Health SciencesHistory and Archaeology Languages andHealth SciencesHistory and ArchaeologyLanguages and LiteraturesLiteratures Law and Political Science Mathematics and statisticsLaw and Political ScienceMathematics and statistics Philosophy and ReligionPhilosophy and Religion Physics and Astronomy Social SciencesPhysics and AstronomySocial Sciences Technology and Engineering

14. BioMed Central letter to VC Sent to all Vice Chancellors 13 Jun 2003 Encourage open access publication to maximize access and benefit to scientists, scholars and the public throughout the world. Adapt tenure and promotion policies to allow credit for peer reviewed open access publications Content rather than title of journal as significant Also encouraged by : JISC Scholarly Communications Group Briefing Paper for RCUK (draft) Prof David De Roure member of Group

15. Crisis in Scholarly Communication new alternate models Open Access JournalsOpen Archive Initiative

16. Open Archives Subject based e-Print archives (centred on author deposit) –Pioneering example is ArXiv set up by Paul Ginsparg at Los Alamos in 1991ArXiv –Successful in limited subject areas –Free EPrints Software developed at Southampton to encourage more self archiving (JISC funding) Open Archive Initiative software standards developed to enable cross searching (OAI-PMH) Alternate models proposed based on institutional research output

17. JISC FAIR programme in the UK Focus on Access to Institutional Resources Inspired by the vision of the Open Archives Initiative (OAI) that digital resources can be shared between organisations based on a simple mechanism allowing metadata about these resources to be harvested into services To support the disclosure of institutional assets: To support access to and sharing of institutional content within Higher Education and Further Education and to allow intelligence to be gathered about the technical, organisational and cultural challenges of these processes …

18. FAIR Programme £3 million on 14 projects starting August 2002 Clusters: –Museums and Images –E-Prints –E-theses –IPR –Institutional portals

19. UK Focus on Access to Institutional Resources – e-Prints TARDis: Targeting Academic Resources for Deposit and dISclosureTARDis SHERPA: broader - Consortium of Research Libraries – filling archives and joint infrastructureSHERPA HaIRST: A testbed for ScotlandHaIRST ePrints-UK :harvesting UK e-Print archivesePrints-UK

20. TARDis HEFCE – JISC Programme - Focus on Access to Institutional Resources (FAIR) £196,000 Aug 2002 – Jan 2005 (30 months) Cross University collaboration: – University Library – School of Electronics and Computer Sciences – Information Systems and Services – Academic Community!

21. Project Team –Project Director : Sheila Corrall –Project Manager: Pauline Simpson –Advocacy : Jessie Hey –Software : Chris Gutteridge / Tim Brody –Admin : Natasha Lucas Steering Group: – Project Team + Mark Brown, Peter Hancock, Les Carr People

22. Aim: to set up a sustainable Southampton e- Print archive e-Prints Soton –Enhancing our version of software –Feeding into EPrints software – future versions To gain content – full text documents –Offering a mediated service in parallel –Making easier to deposit –Advocacy –Project target – 2000 –Pilot with 2 schools in progress

23. What are e-Prints? e-Prints are: electronic copies of any research output –journal articles, book chapters, conference papers etc even multimedia –they may include unpublished manuscripts and papers prepared for publication (as copyright allows) Also broader and narrower definitions: Academic output - Nottingham Peer-reviewed – Stevan Harnad An e-Print archive is an internet based repository of such digital scholarly publications which can provide immediate and free worldwide access benefiting both author and reader

24. Collection policy defined to be broad research output of University researchers

25. Why deposit your research in e-Prints Soton? To make your research more visible and available in electronic form To promote your work and that of other academics within your community at the University of Southampton To use it as a secure store for your research publications - which can help you to respond to the many requests for full text and publication data To contribute to national and global initiatives which will ensure an international audience for your latest research (other universities are developing their own archives which, together, will be searchable by global search tools)

26. How researchers make research available currently though the university web site Survey –Central record of University research output not maintained. –Retrospective central research publications listings collated from individual departments and made available on the web (University Research Report) –Snapshot –departmental recording practices Minimal to highly structured Variety of methods –looked at web sites – personal and schools Example web site

28. Current practices at example Southampton departments

29. Local needs identified / wider issues Bibliographic records and full text Input publication data only once Help with file formats Integrating current records Import/export to other archives Satisfy variety of demands for publication records Copyright (Romeo project) Secure storage Quality control Peer review Workload Visibility Citation impact

31. Policy maker involvement Benefits of an institutional repository: Raises profile of institution Manages digital institutional research assets Supports –Research output measures e.g. RAE, research report –funding agency requirements Endorse, encourage new deposits Encourage authors to amend copyright transfer

32. Upcoming UK Policy level event JISC seminar: Global Access to UK Research: Removing the barriers 20 November 2003 Universities UK, Woburn House, London

33. Can add additional text to copyright "I hereby transfer to all rights to sell or lease the text (on-paper and on-line) of my paper. I retain the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self-archive it publicly online on the World Wide Web. The author/s hereby assert their moral rights in accordance with the UK Copyright Designs and Patents Act (1988)."

34. How can we start to integrate with school practice? Non-linear dynamics of a nematic liquid crystal in the presence of a shear flow E. Vicente Alonso, A.A. Wheeler and T.J. Sluckin Proc. Roy. Soc. A. 459, 195-220 (2003) [reprint] also pdf, ps and hardcopy [reprint] http://www.maths.soton.ac.uk/search/listpreprints.phtml?ta ble=applied&uid=40618960c732ac68a7b5cf574a759ecchttp://www.maths.soton.ac.uk/search/listpreprints.phtml?ta ble=applied&uid=40618960c732ac68a7b5cf574a759ecc http://www.maths.soton.ac.uk/staff/Sluckin/papers/vicente_ alonso_et_al_03.pdfhttp://www.maths.soton.ac.uk/staff/Sluckin/papers/vicente_ alonso_et_al_03.pdf

35. Further Information e-Prints Soton Pilot http://eprints.soton.ac.uk/ http://eprints.soton.ac.uk/ TARDis http://tardis.eprints.org/ JISC seminar: Global Access to UK Research: Removing the barriers 20 November 2003 Universities UK, Woburn House, London

36. A national vision: e-Prints + data + e-learning