1. IAE Overview Teresa Sorrenti Integrated Acquisition Environment (IAE) June 30, 2005

2. 2 Summer 01-Cross-agency study of possible eGov projects to make better use of IT investments in the federal government 10/01 President’s Management Council selected 24 E-Government projects in four portfolios –www.egov.gov Managed by GSA in OCAO Under auspices of OMB’s OFPP and the CAOC Funded by all agencies Origination of eGov Projects www.egov.gov

3. 3 Vision Goals A secure business environment that facilitates and supports cost-effective acquisition of goods and services in support of agency mission performance Create a simpler, common, integrated business process for buyers and sellers that promotes competition, transparency and integrity. Increase data sharing to enable better business decisions in procurement, logistic, payment and performance assessment. Take a unified approach to obtaining modern tools to leverage investment costs for business related processes. Objectives 1. Deploy a single point of registration and validation of supplier data accessed by all agencies. 2. Implement a central point for consolidated collection and access of statistical and management information related to government acquisitions. 3. Implement a directory of Interagency contracts to simplify selection and facilitate leverage of Government buying. 4. Develop a standard glossary and vocabulary to facilitate exchange of data between and within agencies. 5. Transform intra-governmental ordering and billing to enable universal electronic processes, reduce payment and collection problems, and enable swift and accurate revenue and expense elimination processes for preparing consolidated financial statements. IAE Partner/OMB agreement Feb 2002 A shared services environment

4. 4 Individual agencies are fairly autonomous Most government agencies use commercial software packages for contract writing systems Several agencies developed specialized systems to handle specific functions such as vendor data, past performance monitoring Few centralized shared systems although regulations are standard and shared No collaboration incentives in the budget, IT or management process Strategy: Adopt if possible, Otherwise Adapt; Acquire if necessary –Involve as many users as possible Over 300 team members from 65 federal agencies since 2002 Previous State of Acquisition Automation

5. 5 IAE Shared Services Help Buyers Buyers can:  Search for commercial and government sources  Post synopses and solicitations  Post sensitive solicitation documents in a secure environment  Retrieve validated vendor data including representations and certifications  Obtain Service Contract Act and Davis Bacon Act Wage Determinations  Check for excluded parties  Report contract awards  Review subcontracting accomplishments  Report vendors’ performance

6. 6 IAE Shared Services Help Sellers Sellers can:  Register to do business  Enter representations and certifications one time  Revalidate registration data annually in a single system  Search business opportunities by product, service, agency, or location  Sign up on Interested Vendors lists  Request email notification of solicitations based on specific criteria  Submit subcontracting accomplishments

7. 7 What’s Happening next in IAE? Recompete for system revisions: –FedBizOpps –EPLS IRS Taxpayer Identification Number validation in CCR (Central Contractor Registration) –Registrant consent agreement under development Summary socio-economic purchase card data in FPDS-NG from banks Improved performance data system with updated regulations and guidelines Testing requirements for Acquisition software for future Contract Writing System purchases –Processes as well as data –Finance system interfaces

8. 8 IAE Architecture

9. 9 Contact Information Contact IAE – www.acquisition.gov email: integrated.acquisition@gsa.gov IAE Program Management Office Teresa Sorrenti703-872-8610 Earl Warrington703-872-8609

10. Electronic Subcontract Reporting System (eSRS) Robert C. Taylor, SBA Industry Day June 30, 2005

11. 11 Organizational Structure IAE Management Chain –Business Area – Business Partner Network Agency Management Chain –Small Business Administration (SBA) Sponsoring Executive, Frank J. Lalumiere, Deputy, Government Contracting and Business Development System Steward, Arthur E. Collins, Jr., Deputy Associate Administrator for HUBZone Program Functional Owner, Robert C. Taylor, Subcontracting Program Manager Contractor –Symplicity Corporation, Inc.

12. 12 System Features Business Processes –Identifies contracts in FPDS-NG having subcontracting requirements. –Automates completion and submission of SF 294, SF 295, OF-312, and Annual SDB Breakout Report (NAICS subsector). –Links subcontract reporting on individual contracts to prime contract number to facilitate lower-tier reporting.

13. 13 System Features (cont.) Provides breakout of subcontracting data down to the buying activity level. Generates standard and ad hoc reports. –Calculates achievements by two methods: % of contract value % of subcontracting Generates automatic reminder notices and delinquent notices.

14. 14 System Features (cont.) Help –On-line Context-Sensitive Help apparent on the screen for each data field, as it is entered. Critical Systemic Linkages –Central Contractor Registration (CCR) –Federal Procurement Data System (FPDS-NG) Government-wide agency hierarchy –DUNS numbers for prime contractors and subcontractors

15. 15 Training On-line computer-based training –Training tailored to type of user Train-the-Trainer Concept –On-site training at contractors’ facilities via SBA’s Commercial Market Representatives (CMRs) as part of Subcontracting Orientation and Assistance Reviews (SOARs) and compliance reviews

16. 16 Critical Actions Ahead Orientation and Training –Participants at today’s Industry Day event will disseminate information to other users in their respective organizations Use of System –Beta testing by selected prime contractors in July 2005 –All other civilian agency contractors beginning in August 2005

17. 17 Critical Milestones Beta Testing and Acceptance –Target: July 2005 Initial Operating Capability Deployed –Target: August 1-15, 2005 Full Operating Capability Deployed –Target: October 1-15, 2005

18. 18 Critical Milestones Immediate Challenges Ahead –FAR case (necessary revisions to the Federal Acquisition Regulation) –Training for SBA’s Commercial Market Representatives (CMRs) and other staff –Training for other Government users –Training for Industry

19. 19 In Conclusion… I personally want to thank all of you for taking time from your busy schedules to come here today. SBA looks forward to working with you during the next several months on this very exciting transition.

20. eSRS Industry Day Paulette Widmann Subcontract Reporting Committee Chair June 30, 2005

21. 21 Background Initiative –Improve Small Business Subcontract Reporting –Deploy Government-wide Electronic Solution –Adopt E-Gov Guiding Principles – Data is entered by the data owner Data should only be entered once

22. 22 Desired Enhancements Subcontract Report for Individual Contract –Mandatory prime contract number –Total dollar amount of contract –System calculates percentage achievements

23. 23 Desired Enhancements Summary Subcontract Report –Include NAICS codes for SDB achievements –System calculates percentages –System calculates agency allocation for commercial plans –System accommodates MILDEP and ODA allocation for DOD comprehensive plans

24. 24 Approach Government-wide Team –SADBU, contract policy and IT members Requirements definition Conduct competitive acquisition

25. 25 Additional Enhancements Audit Trail - acceptance, rejection, modify, view Percentage calculations by –Percentage of total contract value –Percentage of total subcontracting Accommodate all Types of Plans –Individual –Commercial –DOD Comprehensive Plans

26. 26 Additional Enhancements Include basis of reporting –Commitment –Payment Six digit NAICS code replaces nomenclature Accommodates reporting for options Expands Remarks block Variety of ad hoc reports

27. 27 Additional Enhancements Import historical summary data Application interface for contractors Includes contractor manual data entry Provides reminder notices to contractors Creates simple directory of contractors

28. 28 Full Operational Capability Includes real-time Help Desk Includes on-line Assistance Provides classroom training –Train the Trainer Generates delinquent reports Adds Alaskan Native Corporation field Interfaces with CCR, FEDBIZOPS, FPDS-NG

29. 29 eSRS Implementation Contract awarded January 2005 Initial Operation Capability (IOC) – 15 weeks ACA Beta testing by prime contractors Full operational capability (FOC) 8 weeks after governance acceptance of IOC Expand Government team to include designated agency coordinators for all Agencies Ensure data security Maintain Configuration Board for future enhancements

30. 30 Communication Plan Agency Coordinator Day - April 29, 2005 Agency Day – June 9, 2005 Industry Day – June 30, 2005 Enlist Associations and Councils assistance Training –Industry and Government –Train the Trainer concept –Training Announcements on website: http://esrs.gov

31. 31 Communication Plan FAR Case Eliminate forms (SF 294 and 295) New Language –Subcontract Report for Individual Contract –Summary Subcontract Report

32. 32 Contractor Benefits Electronic input and extraction Electronic interface with current systems Automatic e-mail report reminders Calculates percentages Shows goal percentages for both % of subcontracting and % of contract value Prime contractors can view their LB subcontractors achievements

33. ESRS: What Industry Needs to Know June 30, 2005 Mara Grissom, DOT

34. 34 What Do You Need To Know? Information for: Registration Submitting Subcontracting Reports Lower Tier Reporting Review of Subcontracting Reports Troubleshooting

35. 35 REGISTRATION BEFORE REGISTERING, PLEASE Make sure your company information is correct in the Central Contractor Registration (CCR) www.ccr.gov

36. 36 REGISTRATION To Develop a User Account you need: DUNS Number Group Name (Optional) Supervisor’s Name and Email Address ID= Your email address PW-will be created by the user within the security requirements

37. 37 PRIME SUBMITTING REPORTS Individual Subcontracting Reports (ISR) Former SF 294 Your DUNS number as it appears on the contract Administering Agency (DCMA, ONR) Product/Service Lines NAICS No inclusion of lower tier subcontracts Email Address of Government reviewing officials (can enter two names and email addresses)

38. 38 PRIME SUBMITTING REPORTS Summary Subcontracting Reports (SSR) Former SF 295 Administering Agency (DCMA, ONR) Product/Service Lines NAICS Email Address of Government reviewing officials (can enter two names and email addresses) No inclusion of lower tier subcontracts Certify CEO has signed hardcopy on file.

39. 39 LOWER TIER REPORTING Individual Subcontracting Reports (ISR) Former SF 294 Prime Contract Number Higher Tier DUNS Product and Service Lines NAICS

40. 40 LOWER TIER REPORTING Government contracts with Company X Contract Number DE-AC01-05EE12345 Company X will include on their Individual Subcontracting Report: Their Duns is 001339457 Prime Contract Number- DE-AC01-05EE12345 Company X subcontracts with Company Y Contract Number XX-05TP00023 Company Y will include on their Individual Subcontracting Report: Company X’s DUNS-001339457 Prime Contract Number- DE-AC01-05EE12345 Their DUNS-113456896 Contract Number with Company X-XX-05TP00023

41. 41 LOWER TIER REPORTING (cont.) Company Y subcontracts with Company Z Contract Number YY-05DD99963 Company Z will include on their Individual Subcontracting Report: Company Y’s DUNS-113456896 Prime Contract Number- DE-AC01-05EE12345 Their DUNS-132568700 Contract Number with Company Y- YY-05DD99963

42. 42 REVIEW OF REPORTS Government will review: –Prime Individual Subcontracting Report –All Summary Subcontracting Reports

43. 43 REVIEW OF REPORTS Higher Tier Subcontractors will review: -Lower Tier Individual Subcontracting Reports

44. 44 TROUBLESHOOTING CCR ISSUES- CCR Assistance Center 888-227-2423 FPDS-NG ISSUES Call the Contracting Officer eSRS ISSUES Contact the eSRS Helpdesk

45. 45 Thank You

46. 46 eSRS Industry Day June 30, 2005 BREAK TIME 15 MINUTE BREAK

47. 47 eSRS Industry Day June 30, 2005 eSRS Design Overview

48. Robert Taylor, SBA Industry Day June 30, 2005 eSRS FAR Case

49. 49 FAR Case Revises subpart 19.7 and clauses at 52.219-9 & 52.219-25 to replace all references to SF-294, SF- 295, and Optional Form 312 with eSRS. Revises the flow-down provision at 19.704(a)(9) and 52.219-9(d)(9) to require the prime contractor to flow the prime contract number down to the subcontractors at lower tiers –prime contract number now becomes a mandatory field in the eSRS, even for subcontractors, in order to facilitate lower-tier reporting.

50. 50 FAR Case (cont.) Moves “General Instructions” from the paper forms to the clause at 52.219-9. Requires contractors to print a hard copy of the Summary Report(s) and have them signed by the CEO. Contractor will be required to keep hard copy with CEO’s signature on file for 4 years. SF-294, SF-295, & Optional Form 312 will all be deleted from Part 53 – i.e., abolished!

51. 51 FAR Case The Small Business Committee of the FAR Council will review and discuss the specific provisions in the proposal The regulation will be issued as a Proposed Rule or Interim Final Rule –60-day public comment period Final Rule will reflect changes resulting from public comments, as appropriate

52. 52 Lower Tier Reporting Full operating capability will include a report showing subcontracting activity at lower tiers (fictitious example on next slide) This feature will be available only for contractors that submit the Individual Contract Report The eSRS FAR case does not propose to change the current rule that prime contractors may not take credit for subcontracts at lower tiers eSRS Industry Day

53. 53 Sample Lower Tier Report

54. 54 QUESTIONS/EXCITEMENT