1. The Policies and Procedures of the IEEE 802 LMSC 15-March-2004

2. Presenter l Matthew Sherman, Vice-Chair IEEE 802 matthew.sherman@baesystems.com

3. Purpose l Review Rules of IEEE 802 l Formally called Policies and Procedures (P&P) of IEEE 802 LAN/MAN Standards Committee (LMSC)

4. Background

5. The Standards Process l EMS presentation from 1-July-03 provides good overview l http://grouper.ieee.org/groups/802/802_tut orials/july03/EMS_Tutorial_Presentation_Fi nal.pdf

6. IEEE Inc. Standards Association Computer Society Board of Governors - policy -fiscal oversight Standards Board -PARs -Standards - Patents Staff -publishing -ballots -support -traning Standards Activity Board - rules - press releases - rules Review Committee New Standards Committee IEEE 802 LAN/MAN Standards Committee PARs Drafts IEEE 802 in the IEEE Hierarchy

7. Executive Committee (EC) IEEE 802 Organization EC Study Groups LMSC Technical Advisory Groups Working Groups WG Study Groups Standing Committees Task Groups or Task Forces

8. IEEE 802 Executive Committee (EC) WORKING GROUP/TAG CHAIRS APPOINTED OFFICERS HIBERNATION 802.2 LLC (Dave Carlson) 802.4 Token Bus (Paul Eastman) 802.5 Token Ring (Bob Love) 802.9 ISLAN (D. Vaman) 802.10 Security (Ken Alonge) 802.12 Demand Priority (Pat Thaler) DISBANDED 802.6 DQDB 802.7 Broadband TAG 802.8 Fiber Optic TAG 802.14 CATV 802.11 WG WLAN Stuart J. Kerry 802.1 WG BRIDGING/ARCH Tony Jeffree 802.3 WG CSMA/CD Bob Grow 802.16 WG BWA Roger Marks 802.15 WG WPAN Bob Heile 802.17 WG ResPackRing Mike Takefman 802.20 WG MBWA Jerry Upton 802.18 TAG Radio Regulatory Carl Stevenson 802.19 TAG Coexistance Steve Shellhammer 802.21 WG Handoff DJ Johnston CHAIR Paul Nikolich 1 st VICE CHAIR Geoff Thompson RECORDING SECY Bob OHara 2 nd VICE CHAIR Mat Sherman TREASURER Bill Quackenbush EXECUTIVE SECY Buzz Rigsbee

9. Why are rules important? l Facilitate orderly conduct of business l Define the standards creation process l If not followed can lead to l Delays l Litigation

10. Where are the rules? l The Rules of IEEE 802 LMSC are called Policies and Procedures (P&P) l The LMSC P&P can be found at l http://grouper.ieee.org/groups/802/devdocs.html l Other key documents l Referenced on web site for LMSC P&P l IEEE 802 LMSC (Chairs) Guidelines l Referenced by LMSC P&P

11. The LMSC P&P

12. Sections l OVERVIEW l LAN MAN STANDARDS COMMITTEE PLENARY l LMSC EXECUTIVE COMMITTEE l LAN MAN STANDARDS COMMITTEE (LMSC) l LMSC STANDARDS DEVELOPMENT GROUPS l LMSC SESSIONS PROCEDURES 1 USE OF LMSC FUNDS 2 PROCEDURE FOR PARS 3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS BODIES 4 PROCEDURE FOR COMMUNICATION WITH GOVERNMENT BODIES 5 PROCEDURE FOR LIMITING THE LENGTH OF THE IEEE LMSC EXECUTIVE COMMITTEE MEETINGS 6 POLICY FOR DISTRIBUTION OF NEW IEEE LMSC STANDARDS PUBLICATIONS 7 IEEE LMSC DOCUMENT NUMBERING PLAN 8 PROCEDURE FOR PROJECT MANAGEMENT 9 PROCEDURE FOR ESTABLISHING A DIRECTED POSITION 10 PROCEDURE FOR CONDITIONAL APPROVAL TO FORWARD A DRAFT STANDARD

13. 1) Overview l Reviews organization of 802 l Provides order of precedence: New York State Not-for-Profit Corporation Law IEEE Certificate of Incorporation IEEE Constitution IEEE Bylaws IEEE Policies IEEE Financial Operations Manual IEEE Board of Directors Resolutions IEEE Standards Association Operations Manual IEEE-SA Board of Governors Resolutions IEEE-SA Standards Board Bylaws IEEE-SA Standards Board Operations Manual IEEE CS Constitution IEEE CS Bylaws IEEE CS Policies and Procedures, Section 11 IEEE CS Board of Governors Resolutions IEEE CS SAB Policies and Procedures LMSC Policies and Procedures Working Group / Technical Advisory Group Policies and Procedures Roberts Rules of Order Newly Revised (Latest Edition) 2 1 Indicates recommended reading Treasurer 3 4

14. 2) The Plenary l Briefly defines format for LMSC Plenary sessions and meeting l NOTE: l A session is the entire period of time between the Opening EC plenary meeting and the Closing EC plenary meeting l A session may have substantial breaks during which no meetings occur l EC meetings while outside these bounds are generally considered part of the session l If a WG adjourns they END their session l A meeting is a single substantially contiguous period of time without any large breaks l Yes health breaks are allowed! l If you recess your meeting ends but session continues

15. 3) The Executive Committee l Function l Charter groups, initial chairs, proc / tech advice on charter l Membership l Who is a member and how they become a member l Reaffirmation l Every even numbered year in March l Voting Rules l At meetings and between meetings l Meetings l Observers are allowed l Ask chair to speak l P&P Revisions l Long and drawn out l Appeal and Complaint Process l You do have recourse!

16. 4) LAN/MAN Standards Committee l Very loosely defines the LMSC l Very brief l Requires updating

17. 5) LMSC Standards Development Groups l Defines WG Rules l Role of Chair / Election / Authority / etc. l Membership & Voting l Defines TAG Rules l Similar to WG l Defines SG Rules l ECSG l Created directly by EC l WGSG l Created by WG l Both generally create PARs l EC Decides placement of PARs

18. 6) LMSC Sessions l Plenary Sessions l Interim Sessions l Session hosts / fees l Financial reporting l Registration Policy

19. Procedures 1 USE OF LMSC FUNDS 2 PROCEDURE FOR PARS 3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS BODIES 4 PROCEDURE FOR COMMUNICATION WITH GOVERNMENT BODIES 5 PROCEDURE FOR LIMITING THE LENGTH OF THE IEEE LMSC EXECUTIVE COMMITTEE MEETINGS 6 POLICY FOR DISTRIBUTION OF NEW IEEE LMSC STANDARDS PUBLICATIONS 7 IEEE LMSC DOCUMENT NUMBERING PLAN 8 PROCEDURE FOR PROJECT MANAGEMENT 9 PROCEDURE FOR ESTABLISHING A DIRECTED POSITION 10 PROCEDURE FOR CONDITIONAL APPROVAL TO FORWARD A DRAFT STANDARD Treasurer SG TG/TF

20. Procedure 2 PROCEDURE FOR PARS l Drafting guidance l 5 Criteria l Plenary session process l Copyright Acknowledgment l Submission to NESCOM l Withdrawal process

21. Procedures 3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS BODIES l IEEE 802 Communications l WG / TAG Communications l Liaison Letters l Informal Communications

22. Procedures 9 PROCEDURE FOR ESTABLISHING A DIRECTED POSITION l Forces Chair to represent WG position to EC on specific issue l Chair may present own / other views as well l Infrequent use for critical issues

23. Procedures 10 PROCEDURE FOR CONDITIONAL APPROVAL TO FORWARD A DRAFT STANDARD l Forwarding draft to Sponsor ballot / REVCOM contingent on pending WG / LMSC (Sponsor) ballot l Stringent process l Many conditions

24. The P&P Today and Tomorrow

25. SA Model P&P l SA now has model P&P l http://standards.ieee.org/guides/sponsmod. html l Format of 802 P&P established long ago l Initiating process to revamp P&P

26. Backlog of P&P Revisions l Many revisions desired for P&P l Typically run 2-3 revisions per plenary cycle l Cant keep up with the work load l Looking at ways to improve throughput

27. Current P&P Revision Process IEEE 802 Plenary Session Present Proposed Revision to EC Send to Letter Ballot ? Out of Session Initiate Letter Ballot Yes No Rejected Assign to Further Study ? Comment Resolution At least 30 days In length Initiate at least 30 days prior to Next plenary Session IEEE 802 Plenary Session 2/3 Vote No Further Study Based on EC Comments Approve Revision ? Yes 1/3 Vote No Yes 2/3 Vote Out of Session Revision Effective at End of Session Must come from WG/TAG or EC member Notify CS SAB Identify any Conflicts with CS SAB P&P CS SAB Rejects ? Revision In Effect No Withdrawn Typical successful P&P revision takes 4 months to accomplish! Yes

28. Spare Slides

29. Executive Committee (EC) Technical Advisory Group 1 Working Group 1 IEEE 802 Organization EC Study Group 1 EC Study Group 2 EC Study Group N Technical Advisory Group 2 Technical Advisory Group N Working Group 2 Working Group N Study Group 1 Study Group N Task Group 1 Task Group N Standing Committee 1 Standing Committee N LMSC

30. TASK GROUP STUDY GROUP AD_HOC GROUP AD_HOC GROUP IEEE 802 SPONSOR GROUP IEEE 802 SPONSOR GROUP WORKING GROUP Idea for standard or improved standard Passage Requires 75% or greater approval (Typically 95% Needed) RevCom NesCom PAR IEEE 802 Executive Committee Mommy, Where do Standards come from? Standards Association Standards Board PAR DRAFT STANDARD Procedural Technical Procedural Technical PAR – Project Authorization Request (Includes 5 Criteria)

31. Sponsor Ballot Process Working Group ballot process typically based on Sponsor ballot process

32. IEEE Standards Association IEEE Standards Board (Standards) Sponsors IEEE Society or Council Technical Committee IEEE Society or Council Standards Committee Standards Coordinating Committee (SCC) IEEE Society or Council Standards Coordinating Committee Any of the prior Sub- Committee IEEE 802 LMSC sponsors standards as a Sub-Committee of a Standards Coordinating Committee within an IEEE Society (the Computer Society) IEEE Standards Organization

33. Sponsor Organization Sponsor Standards Development GroupsSponsor Balloting Groups Balloting Group 1 Balloting Group 2 Balloting Group N Working Group 1 Working Group 2 Working Group N Working Group is a term typically used to describe Standards Development Groups. It is specifically used within the Computer Society. Other terms are also used to reference Standards Development Groups within IEEE 802

34. IEEE 802 in the IEEE Hierarchy IEEE Computer Society (IEEE CS) IEEE CS Standards Activities Board (SAB) Project 802 LAN MAN Standards Committee (LMSC) LMSC Executive Committee (EC) Standards Development GroupsSponsor Balloting Groups Ballot Group 1 Ballot Group 2 Ballot Group N...... IEEE Standards Association (IEEE SA) IEEE Board of Directors IEEE Technical Activities Board (IEEE TAB) IEEE CS Standards Coordinating Committee Includes SAB + all WG Chairs within IEEE CS You are here! All these entity have rules that 802 must follow Get slide used in 802 introduction