1. Libra: Thesis and Dissertation Submission

2. What is Libra? UVA’s institutional repository, providing online archiving and access for the scholarly output of the University libra.virginia.edu

3. What is an “institutional repository”? An IR allows faculty, staff and students to self- deposit their scholarly works IRs generally provide open access to scholarly works, though access restrictions are possible o UVA-only vs. worldwide access o Embargoes Some universities mandate open access deposit of faculty scholarship (Harvard) Federally funded research may have open access requirements

4. Libra for Theses and Dissertations Many universities going to institutional repository deposit of theses and dissertations Replaces paper copy as copy of record Transitions to Libra Deposit at UVA –2012: School of Engineering and Applied Sciences (SEAS) –2013: Graduate School of Arts and Sciences

5. Libra Process Advantages Immediate online access to theses and dissertations –Discoverable immediately upon submission –Full text availability dependent upon submission agreement Workflow fully integrated with the Student Information System (SIS) Considerable cost savings for students, even when they choose to publish in ProQuest as well

6. Libra Considerations Open access may be considered prior publication by publishers Embargo options are offered Prior publication of pieces may complicate open access for the dissertation If parts of dissertation previously published as articles, permission from publishers may be required

7. Libra Considerations Greater caution needed in the use of copyrighted content Students need to be informed about copyright concerns as early in the process as possible, and make sure necessary permissions are acquired Multimedia dissertations may raise preservation and access issues; consultation with the Library in early stages of process is recommended

8. Libra Considerations Schools make some policy decisions: Signature pages Submission of a copy without signatures is recommended School can decide whether necessary to keep signatures on file elsewhere To require ProQuest submission or not? Library recommends schools not require, but that students strongly consider it on their own Formatting requirements

9. Libra Considerations Libra file is the copy of record, replacing paper copies in the library Paper copies no longer required (or accepted) for the library shelves Final, approved copy must be uploaded by student into Libra Later changes are only possible with authorization from the school

10. Workflow Comparison: Print Process

11. Workflow Comparison: Libra Process

12. Cost Comparison: Print Process Submission of paper: minimum $124 Submission of CD: minimum $85 Fees for additional services Copying service charges vary Copyright registration via ProQuest: $75 Open access via ProQuest: $160

13. Cost Comparison: Libra Process Submission to Libra: Free Submission to ProQuest:minimum $25

14. Libra Process: Getting Started

15. Libra Process: Select Work Type

16. Libra Process: SubmissionForm

17. Libra Form: Author Author data provided by SIS Cannot be edited

18. Libra Form: Primary Advisor Student provides advisor computing id Name and affiliation autopopulate, based on LDAP (can be edited)

19. Libra Form: Other Advisors Computing id link to autopopulation of name and affiliation function as for primary advisor Ability to add as many advisors as necessary

20. Libra Form: Title Title provided by SIS. Cannot be edited in Libra.

21. Libra Form: License Agreement Student must agree to a license option in order to submit

22. Libra Form: Document Upload

23. Libra Form: Degree Information Provided by SIS. May not be edited in Libra. Student has option to add specific discipline information.

24. Libra Form: Date Approved Provided by SIS. May not be edited in Libra.

25. Libra Form: Additional Information All elements are optional.

26. Libra: Keywords Student provided keywords are optional.

27. Libra Form: Release Date Per decisions made by the school, students may have an option to delay release of the full text of the thesis/dissertation.

28. Libra Form: Preview

29. Libra Form: Submit! Once all required elements have been provided, the option to submit becomes available.

30. Libra Availability New submission entered in appropriate facet

31. Libra Display: Brief Metadata Default displays most recent submissions first

32. Libra Display: Access SIS generated and student provided metadata PDF for download License agreement

33. For more information… Libra FAQ pages: http://pages.shanti.virginia.edu/libra/ Or go to Libra and click on “Learn More” Copyright Essentials for Graduate Students Linked to Libra FAQ pages

34. Questions?