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Submission doc.: IEEE 802.11-09/0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 1 802.11 WG Editors Meeting (July 09) Date: 2009-07-12 Authors:

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Presentation on theme: "Submission doc.: IEEE 802.11-09/0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 1 802.11 WG Editors Meeting (July 09) Date: 2009-07-12 Authors:"— Presentation transcript:

1 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide WG Editors Meeting (July 09) Date: Authors:

2 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Abstract This document contains a agenda/minutes/actions/status as recorded at the IEEE Editors Meeting Slide 2

3 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 3 Agenda for Roll Call / Contacts / Reflector Go round table and get brief status report Review action items from previous meeting Numbering Alignment process Amendment Ordering / ANA Status / Draft Snapshots MB (87% approval) discussion –15 mins Conference Calls

4 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 4 Roll Call – Editors Present –P802.11mb Amendment (REVmb) – Adrian Stephens –P802.11n Amendment (HT) – Adrian Stephens –P802.11p Amendment (WAVE) – Wayne Fisher –P802.11u Amendment (IW) -- Necati Canpolat –P802.11v Amendment (WNM) – Emily Qi –P802.11w Amendment (SEC) – Nancy Cam-Winget –P802.11y Amendment (CBP) – Peter Ecclesine –P802.11z Amendment (TDLS) – Menzo Wentink –P802.11aa Amendment (VTS) – Hang Liu Also present: –Bill Marshall IEEE Staff present: –Michelle Turner – staff editor for 802, Editors Not Present P802.11s Amendment (MESH) –Kazuyuki Sakoda (until end 09) IEEE Staff not present and always welcome! –Kim Breitfelder – manager publishing, –Michael Kipness – our staff liaison, Note: editors request that an IEEE staff member should be present at least during Plenary meetings –Michelle Turner is present at this plenary meeting

5 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 5 Volunteer Editor Contacts TGn – Adrian Stephens – TGp – Wayne Fisher – TGs – Temporary: Kazuyuki Sakoda - TGu – Necati Canpolat – TGv – Emily Qi – TGw – Nancy Cam-Winget – TGz – Menzo Wentink– TGmb – Adrian Stephens – TGaa – Hang Liu – Editor Emeritus: –TGk – Joe Kwak– –TGr – Bill Marshall – –TGy – Peter Ecclesine –

6 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Round table status report TGp – Current D7.01. Hope to go to recirc this week. Tgaa – Current D0.01. Internal review TGv – Current D6.01. Hope to go to recirc this week TGn – Sources of D11 have gone to Michelle! TGmb – D1.0 has 730 comments. Bill M and Lee A will edit as well. TGu – Current D7.0 and hope to receive Conditional Approval Michelle has completed the MECs in a very timely manner, and Terry C will do the publication coordination Slide 6

7 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Round Table Status Report (2) Michelle says to get the files to her as soon as possible after the final SB recirculation TGz – Current D5.0, hope to recirc this week and receive Conditional Approval TGw – Current D11.0, files have been sent to Michelle! Slide 7

8 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Summary of actions – Necati to Michelle list of issues with templates Slide 8

9 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Reflector Updates Each editor is expected to be on the reflector and current. If you didnt receive the meeting notice from the reflector, please send to To be updated: –None Slide 9

10 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 10 IEEE Publication Status IEEE published and for free download with Get802 –Published in June 2007 –Combines all existing amendments and includes maintenance work by TGma Publications completed for k, r and y, –11k now available with Get802 –11r now available with Get802 –11y now available with Get802

11 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) MEC Status P802.11p D7.0 has gone through Mandatory Editorial Coordination in June 2009 See p-P802-11p D7 Mandatory Editorial Coordination MEC.doc P802.11u D6.0 has gone through Mandatory Editorial Coordination in July 2009 See u-P802-11u D7 Mandatory Editorial Coordination MEC.doc P802.11v D6.0 has gone through Mandatory Editorial Coordination in July 2009 See u-P802-11v D6 Mandatory Editorial Coordination MEC.doc P802.11z D5.0 has gone through Mandatory Editorial Coordination in July 2009 See u-P802-11z D5 Mandatory Editorial Coordination MEC.doc Slide 11

12 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Alignment Process for /p/v The 08/0644r8 Numbering Spreadsheet has all changes from publication of 11k and 11r and 11y (and 11n D7.03, 11p D7.0, 11vD6.01 and 11w D7.0) 11w and 11n have to be updated, Adrian and Nancy to check. Next will be 11u Slide 12

13 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Amendment & other ordering notes Editors define publication order independent of working group public timelines: –Since official timeline is volatile and moves around –Publication order helps provide stability in amendment numbering, figures, clauses and other numbering assignments –Editors are committed to maintain a rational publication order Numbering spreadsheet 08/0644: –Succeeding amendments to do their respective updates –Must match the official timeline after plenaries Slide 13

14 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 14 ANA Announcements Current ANA announced to group is r5. (6/6/2009) –See https://mentor.ieee.org/802.11/file/08/ ana-database-assigned-numbers.xls https://mentor.ieee.org/802.11/file/08/ ana-database-assigned-numbers.xls –All new requests received by end of meeting will be uploaded and announced via WG reflector Procedure for ANA is contained in 07/0827r0. –See Editorial Guidance –ANA assignments should be done before the time of moving from WG LB to Sponsor ballot. –If a resource number is not in the ANA Database, please use in drafts! –Editors to replace any ANA controlled resources numbers with upon incorporation of material into drafts.

15 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 15 Amendment Ordering Amendment NumberTask GroupREVCOM Date Amendment 4TGwSept Amendment 5TGnJan Amendment 6TGzJan Amendment 7TGpJune Amendment 8TGvJune Amendment 9TGuSept 2010 – was May Amendment 10TGsSept Revision802.11mbJune Amendment 1TGaaJune Amendment 2TGacDec Amendment 3TGadDec 2012 Data as of July 2009 See Amendment numbering is editorial! No need to make ballot comments on these dynamic numbers!

16 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 16 Your Draft Status Updates Each editor, please send update for next page via the editors reflector no later than Thursday am2 to update table on next page!

17 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Draft Development Snapshot Most current doc shaded green. TGTG Published or Draft Baseline Documents Sourc e MEC Style GuideEditor Snapsho t Date krywnzpvusmbaa w Frame 7.2 Yes2007Nancy Cam- Winget 10-Mar n Frame 7.2 Yes2009Adrian Stephens 16-July z WordYes2007Menzo Wentink 17-July p Frame 7.2 Yes2009Wayne Fisher 16-July v Frame 7.2 No2007Emily QiNov u Frame 7.2 No2007Necati Canpolat Nov s Frame 8.0 No2007Kazuyuki Sakoda, pro-tem 16-July mbmb 2007 Inc 2008 Inc Frame 7.2 No2009Adrian Stephens 12-May a 0.01NoHang Lui Changes from last report shown in red. Slide 17

18 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) MB discussion Document m-revmb-wg-ballot- comments.xls – the comments themselves MIB comments Annex removal comments PHY removal comments Late renumbering allows voters to track folding in recent amendments Renumbering before Sponsor means SB voters only see one numbering throughout time Wednesday PM2 of REVmb comment resolution - Editors discussion Slide 18

19 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Conference Calls Are they of any value? Next Meeting: September 20-25, Waikoloa Cancel a week in advance if no agenda items. 7 September noon EDT (t-2 weeks), three editors of eight will go to Waikoloa Slide 19

20 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Reference Material Slide 20

21 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems)Slide 21 Editorial Streamlining Focus is on consistency across all TGs: –Completed Streamlined ANA processes – 07/0827r0 Consistent format for REDLINE contributions across TGs – 07/0788r0 Consistent process for editorial comment resolution across TGs (WG & Sponsor) – 07/2050r0 –Guideline for technical vs. editorial, sample editorial comment responses Format for comment reporting across TGs (WG & Sponsor) – 07/1990r0 (tool in 07/2116r0) Stable numbering method (See 07/2810r0) Consistent naming of redlines (See 07/2810r0) Draft templates for FRAME (no Word) to help train new editors more rapidly –Under Construction (in priority order) 1.Revise the editors guideline 2.Mentoring program – Name a mentor for each new editor 3.Request in future Plenary sessions Mondays 7:30pm Frame surgery 4.MIB element numbering and compiling – publish a rolled-up MIB of k/r/y 5.Guideline on non-technical front matter 6.Guideline describing expected editorial development and maturity of draft through stages in for consistency across TGs 7.Guidelines for primitives – ARC to consider

22 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Numbering of Annexes and Clauses Proposal: TGMb will fix the ordering of annexes –Ample bad precedent set by 11k –Bibliography should be the final annex per IEEE Standards Style Guide Clause numbering has similar issue during rollup –TGn clause 3a, 11r clause 11a, 11y clause 11.9a REVmb numbering will stay using Amendment style numbering until the very last possible moment. Slide 22

23 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Draft naming convention Drafts and redlines are.pdf files Syntax: Draft _ [Redline [Compared to _ ]].pdf Examples: Draft P802.11n_D8.0.pdf Draft P802.11n_D8.0 Redline.pdf Draft P802.11n_D7.04 Redline Compared to P802.11n_D7.03.pdf Please use this convention for all drafts posted on the website. Slide 23

24 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Publication Work Plan Note: to be included in the editors operations manual Here is the workflow we have used for a number of years with IEEE staff on publication of publications: 1.Editors provide FRAME source and any freestanding graphics (Powerpoint, Visio. TIF) to staff at time of REVCOM submission. 2.Editors provide a list of requests editorial corrections no later than REVCOM approval date. 3.Staff prepares a publication draft and highlights changes they have made and questions they need addressed or confirmed. This draft is sent to Task Group Editor and the Working Group Technical Editor (me). This typically occurs about 2-3 weeks after approval for publication, since the preparation work is usually (but not always) begun ahead of approval. This is also typically the draft peer reviewed by IEEE staff. 4.The Task Group Editor responds to all questions on domain specific questions, with copy to Working Group editor (me). This typically takes about 3-5 days. 5.The Working Group Technical Editor reviews responses from the Task Group editor, completes any responses, and provides a list of WG officers and voting members valid for the document as of the opening day of the Sponsor ballot. This typically only takes one additional day from the prior step as most of the work is done in parallel by the two editors. 6.Final draft is submitted by the IEEE staff to Working Group Technical Editor and Task Group Editor for sign-off. Any changes from the responses or IEEE peer review are highlighted and explained. This typically takes only one or two days more after the responses are received from the editors. 7.Task Group Editor gives final approval. No changes are expected. This usually occurs within 24 hours. 8.Working Group Technical Editor signs off and provides draft to Working Group Chair. No changes are expected. This usually occurs within 24 hours and in parallel with the previous step. 9.Working Group Chair sends to sponsor and IEEE staff letting them know the Working Group has signed off on the publication process. Slide 24

25 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Terry Cole on Changes to MIB elements You can incrementally add to a MIB element without deprecation at any level. That is, add new values and meaning pairs. You can change the description of a MIB element without deprecation at any level. That is add new text clarifying or even changing the meaning of the element to keep up with the standard. I would advise deprecation when changing the definition of some value of a MIB from one thing to another. However, I don't know of any rules requiring this. Slide 25

26 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Publications: lessons learned When quoting baseline text inaccurately, the baseline text is changed whether or not the changes were marked. The IEEE staff will actually do the appropriate changes as if the task group had actually intended to change the baseline. –Drafts can minimally quote baseline text to minimize such changes –Should revisit the decision to include full context during insertion Full Annex titles have to be shown in the amendment; more importantly included normative vs. informative –TGk inadvertently changed Annex A to be fully informative –TGr battled to fix Annex A but caused ripples –TGy r1 has brief review of significant things changed for publication –In editors operations manual and during balloting, should comment that Annexes should be fully titled with good reason to vote No in balloting Slide 26

27 Submission doc.: IEEE /0753r2July 2009 Peter Ecclesine (Cisco Systems) Publications: lessons learned (contd) Acronym rules are inconsistent –Styleguide doesnt include definitions –Every document is treated as standalone, thus first acronym reference must be spelled out. Even though, other amendments or baseline may have defined and used the acronym earlier. –Goal should be to have as few changes between the final balloted amendment and final published amendment. How do we deal with subjective decisions made by the IEEE copy editors as their styles vary? Booleans should be capitalized: TRUE and FALSE –when set to Booleans should be lower case: is true and is false (raise the issue with Style Guide update) Slide 27


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