1. UITS SharePoint and the IUSPUG 2009 LSP Appreciation Event PRESENTER(S) Cory P. Retherford and Brian Hughes September, 30 th, 2009

2. September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG Introductions Cory P. Retherford Student Enrollment Services Manager of Technology Services cprether@indiana.edu Brian Hughes UITS Messaging Lead Software Engineer hughesb@indiana.edu spadmin@iu.edu

3. Agenda What is SharePoint History of the UITS SharePoint Project SharePoint Demo My Site Demo 3 Tier Model How to Request a Site Training Resources IU SharePoint Users Group September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

4. What is SharePoint SharePoint is a gateway into secure Intranet environment without the need for a Webmaster or Systems Administrator to modify site content and site organization. Empowers departments to build an intranet site with little to no programming staff. SharePoint used to supplement not replace other university technologies and fill the gaps that other web applications and services do not serve specifically for internal data. September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

5. What is SharePoint Extension Of The Microsoft Office Suite Integrates With Microsoft Office 2 Way Client Integrations “Calendaring And Lists” Business Intelligence Display Excel, Access, SQL, And Oracle Data Online Collaboration E-mail “Alerts”, Announcements, And Discussion Boards Enterprise Content Management And Intranet Document Repository Versioning September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

6. What is SharePoint Workflow Document Tracking And Routing Tasks Create Tasks Or Assignments Project Management Provides Business Processes And Forms With Infopath Wiki And Blogs My Sites September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

7. History of The UITS SharePoint Project Why did we bother? Demand came from the ground up Microsoft’s public folder plans Pilot hardware purchased about a year and a half ago Pilot began just over a year ago Grew thanks to word of mouth Centralized vs. Decentralized September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

8. SharePoint Demo Document Library Versioning, Approval Workflow Excel Services Links Announcements Tasks Blog Wiki Team Discussion Survey Calendars InfoPath Search September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

9. My Site Demo https://www.mysharepoint.iu.edu/ 500MB Quota Staff & Faculty September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

10. 3 Tier Model Tier 1 FREE!!! If you currently have a site in our environment, this is what you have. Site collection with an unlimited number of sub sites. Default quota of 5GB which can be increased to 10GB if necessary. Housed on our main SQL Cluster. No Custom Code beyond what you can do out of the box or with SharePoint Designer September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

11. 3 Tier Model Tier 2 It isn’t available yet but will be soon. 100GB quota per site collection. –This is a hard limit due to SharePoint and SQL limitations There will be a charge for this similar to the disk costs in the Intelligent Infrastructure No Custom Code beyond what you can do out of the box or with SharePoint Designer September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

12. 3 Tier Model Tier 3 It isn’t available yet Still in early planning stages. 100GB quota per site collection. You have your own Web Application and can publish custom solutions. There will be a charge for this similar to the disk costs in the Intelligent Infrastructure and possibly an additional cost. No ETA for when this will be available September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

13. How to Request a Site E-Mail spadmin@iu.eduspadmin@iu.edu Site name: https://www.sharepoint.iu.edu/sites/ Title Primary Site Owner Secondary Site Owner *This process will change soon. September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

14. Training Resources http://office.microsoft.com/en- us/training/CR102146081033.aspxhttp://office.microsoft.com/en- us/training/CR102146081033.aspx http://office.microsoft.com/en- us/sharepointserver/CH102066971033.aspxhttp://office.microsoft.com/en- us/sharepointserver/CH102066971033.aspx Books24x7 (Check http://kb.iu.edu for link)http://kb.iu.edu Lynda.com (Check http://kb.iu.edu for link)http://kb.iu.edu SharePoint Team Blog: http://blogs.msdn.com/sharepoint/ http://blogs.msdn.com/sharepoint/ Soon LSP Services will offer training to LSPs. September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

15. Indiana University SharePoint Users Group September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG https://sp.indiana.edu/iuspug Allows the SharePoint community a place to engage in conversation, share resources and tools, and simply put a place to connect and collaborate. Monthly Meetings – In person, Video conferencing, Breeze, and phone Access to site content Guest Speakers Informative e-mails

16. Questions and Resources What is SharePoint? –http://kb.iu.edu/data/axpg.htmlhttp://kb.iu.edu/data/axpg.html At IU, how do I request a SharePoint site? –http://kb.iu.edu/data/axpg.htmlhttp://kb.iu.edu/data/axpg.html IUSPUG Address –https://sp.indiana.edu/iuspughttps://sp.indiana.edu/iuspug SPADMIN@IU.EDU https://www.sharepoint.iu.edu September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG