Presentation on theme: "SharePoint for Oxford: Briefing Session"— Presentation transcript:
1 SharePoint for Oxford: Briefing Session Ian SeniorOUCS Nexus Team
2 Today’s talk Overview of SharePoint Overview of early adopters brief ‘Committee’ site exampleUseful features and integration with MS Office componentsDemoQuestions
3 What is SharePoint?Microsoft Office SharePoint Server 2007 is a platform for sharing information and working together in teams and communities: it helps manage people-driven processesIt provides comprehensive content management and university-wide search, which will help accelerate shared business processes, and facilitate information-sharingIt provides an infrastructure which gives users the tools to easily create their own workspaces and share information across teamsSharePoint does not replace public-facing web sites
5 What benefits will SharePoint provide? Document management:Versioning on documentsCheck-in/outSingle authoritive documentRemoves and versioning issuesCan create and use templatesProvides document metadataSearch feature availableGroup collaborationMany people can interact, discuss and work all within SharePointPrivacy of information but 24/7 web accessOwners determine who can see and use a siteExternal collaborators will be able to see and use sites if site owner allows accessGroup communicationRSSAlertsDiscussion areasNexus integrationShared calendars and Nexus calendar integration
6 Early Adopters Call1,500 discrete SharePoint sites, are available across the collegiate University, in the following areas:Committee work, including meeting scheduling and document sharing (300 sites);Collaborative research (500 sites);Student/University clubs and societies, especially their internal management (100 clubs);Personal intranet sites ("MySites") to enable sharing of documents and other forms of collaboration (500 My Sites).
7 Early Adopter CallOUCS seeks to maximise the impact of the pilot service;Any section of the University can apply for sites;Ensure appropriate representation of activities and constituent parts of the University;Be assured of demonstrable support from participating units;Early adopters chosen by OUCS management committee;Early adopters expected to participate in the evaluation process.
8 Expressions of interest You should provide the following information:Summary of the specific activities to be supported by SharePoint, whether research, committee, society work, or individual user profiles(via “MySites”);An indication of the sites life-span;The names of individuals who will be:Service Contact, responsible for provisioning sitesSite Sponsor, responsible for overseeing the development of one or more sites within a unit;ITSS member responsible for providing local support and bespoke training within a unit.
9 Do I…? Can I…?Need to be using Nexus in order to use Nexus SharePoint?No you do not, but you do need your SSO account to be activated first.Can Colleges use SharePoint?Yes, its open to Colleges to use.If I'm already using Weblearn for a research project / committee will I have to move to SharePoint?No, we won’t make you move to SharePoint.Can we request other site types?We are only building 4 site types in the pilot project.Can I use it for my public web site?No, SharePoint does not replace public web sites.
10 What will be provided? SharePoint site comprises of: A site collection with 5GB quota of space including recycle bins (x2)Oxford styled template for your site typeOwner access to the site – edit and design rolesStandard SharePoint features e.g. document library etc.Nexus integrationCalendars
11 What’s in a basic SharePoint site? Shared document libraryCalendarTasksDiscussionListsAnnouncementsGroup/people management
12 Site additionsSelf created sub-sites such as ‘Meeting Work Space’ and ‘Document Work Space’. These are transient sites created by site ownerOther possible sub-sites include Wiki and Blog sites.
13 Generic Oxford Committee Site Intro sectionRemitAnnouncementsCalendarContact Details (– chair, secretary or admin)Committee MembersRelated LinksSite Users (– see who can access the site)
15 Document Library Use ‘Views’ to see content Allows grouping of documents for a given meetingAllows permissions to be setUse Audiences as means of displaying contentCheck-in and out availableVersioning available (affects your quota)Can setup templates for users e.g. agenda/minutes etc.Alerts availableRSS feeds available
27 What else is available? Calendars – Can sync with Outlook calendars Announcements – Available on the site or via RSS feeds and alerts when items change.Synchronize document library to work offlineSet Permissions on lists and even documents
28 What else is available? Calendars – Can sync with Outlook calendars Announcements – View using RSS feeds or receive alerts when things change.Synchronize document library to work offlineSet Permissions on lists and even documentsConduct Discussions with committee colleagues
29 What else is available? Calendars – Can sync with Outlook calendars Announcements – View using RSS feeds or receive alerts when things change.Synchronize document library to work offlineSet Permissions on lists and even documentsConduct Discussions with committee colleaguesMeeting and Document Workspaces
30 Meeting Workspace Provides area for organising the next meeting: AgendaMeeting documentsCan hide some documents from junior membersLists attendeesMeeting discussion areaProvides secure area for working and discussionsTask listLinks to sites/documents relevant to meeting
31 Creation of Meeting Workspaces Site owner creates meeting workspace site:Usually through SharePoint site:Through the calendarBy normal site creation methodsCan be created within Outlook if you have the right permissions
33 Document Workspace Similar to Meeting Workspace Space to collaborate on one or few documentsHas discussion and calendar functionalityControl over who can see the workspaceCan create from SharePoint document libraryUse for finalizing agenda/minutes/reports before wider publication.
36 What about Mac or Linux users? System is built by Microsoft so Windows centricBrowsers fully supported by SP2007 limited to Internet Explorer for site owners. However will mostly work with e.g. FireFoxOUCS version will support IE7 & IE8, Other browsers will work at member levelOwn tests indicate Linux/Mac users can interact reasonably with SP2007OUCS will upgrade to version 2010 as soon as possible – which works properly with more browsers and platforms
37 Thank you! Questions? firstname.lastname@example.org You can contact me via:OUCS 13 Banbury RoadTel: