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PowerPoint. Basic Vocabulary Slide - Presentation - Slide layout – ► ► ► ► a single page in PowerPoint all the slides for a speech all the slides for.

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Presentation on theme: "PowerPoint. Basic Vocabulary Slide - Presentation - Slide layout – ► ► ► ► a single page in PowerPoint all the slides for a speech all the slides for."— Presentation transcript:

1 PowerPoint

2 Basic Vocabulary Slide - Presentation - Slide layout – ► ► ► ► a single page in PowerPoint all the slides for a speech all the slides for a speech how things are arranged on a slide how things are arranged on a slide Design template – all slides are unified by preselected fonts, colors, graphics, etc. all slides are unified by preselected fonts, colors, graphics, etc.

3 Step #1 Open PowerPoint Select Blank Presentation ► ► Getting started:

4 Step #2 In the new slide menu, select an AutoLayout In the new slide menu, select an AutoLayout ► Choose layout for first slide: We will start our presentation with a title slide.

5 Step #3 Place cursor in the title box and type your name Place cursor in the title box and type your name ► Insert title: For your assignment, your first slide will contain your name only.

6 Step #4 Place pointer on the edge of the title box, and drag it to the middle of the page Place pointer on the edge of the title box, and drag it to the middle of the page► Move title box:

7 Step #5 Place cursor in the title box and highlight your name. Place cursor in the title box and highlight your name. ► Format font:

8 Step #5 cont. On the toolbar choose format and select font. On the toolbar choose format and select font. ► Format font:

9 Step #5 cont. A font box will open. Choose the font style, size, color, etc. you want and click OK. A font box will open. Choose the font style, size, color, etc. you want and click OK. ► Format font:

10 Step #6 Place your cursor anywhere on your slide, right click your mouse and choose background. Place your cursor anywhere on your slide, right click your mouse and choose background. ► Format background:

11 Step #6 cont. A toolbox will open, and you can choose the color of your background. Click apply to all when finished. A toolbox will open, and you can choose the color of your background. Click apply to all when finished. ► Format background:

12 Step #7 On toolbar, click on insert. Choose new slide. On toolbar, click on insert. Choose new slide. ► Insert next slide:

13 Step #8 A new slide will appear. Click on the slide layout you want to use for this slide. A new slide will appear. Click on the slide layout you want to use for this slide. ► Choose layout for new slide: We will use the title and text layout.

14 Step #9 Place cursor in the title box, and type the title for your second slide. Place cursor in the title box, and type the title for your second slide. ► Insert title: For this assignment, this slide will serve as the preview for your main points.

15 Step #10 To format your title, click on format on the toolbar and choose font. You can also choose the justification from the toolbar. To format your title, click on format on the toolbar and choose font. You can also choose the justification from the toolbar. ► Format title:

16 Step #11 Place your cursor in the text box. Hit backspace on your keyboard to delete the bullet point, and type your main points (hit enter after each one). Place your cursor in the text box. Hit backspace on your keyboard to delete the bullet point, and type your main points (hit enter after each one). ► Insert text: We will create our own stationary bullet points

17 Step #12 Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox until it turns into a two- sided arrow and then drag the text box to right just a little. Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox until it turns into a two- sided arrow and then drag the text box to right just a little. ► Move textbox over: We will put our bullet points along the left edge of the page, under the title

18 Step #13 On the toolbar, choose insert and text box. On the toolbar, choose insert and text box. ► Create own bullet points:

19 Step #13 cont. Draw a textbox out beside your first main point. Draw a textbox out beside your first main point. ► Create own bullet points:

20 Step #13 cont. On the toolbar, choose insert and select symbol. On the toolbar, choose insert and select symbol. ► Create own bullet points:

21 Step #13 cont. A symbol box will open. Choose the symbol you want to use for your bullet points and click insert. Click close. A symbol will then appear in the textbox you drew. A symbol box will open. Choose the symbol you want to use for your bullet points and click insert. Click close. A symbol will then appear in the textbox you drew. ► Create own bullet points:

22 Step #13 cont. You can change the size and color of your bullet point by highlighting it, clicking on format on the toolbar, selecting font, and then making your selections in the toolbox that opens. You can change the size and color of your bullet point by highlighting it, clicking on format on the toolbar, selecting font, and then making your selections in the toolbox that opens. ► Create own bullet points:

23 Step #13 cont. Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point. Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point. ► Create own bullet points:

24 Step #13 cont. Click on your bullet point (you have to be on the text box portion of it). Right click and choose copy. Click on your bullet point (you have to be on the text box portion of it). Right click and choose copy. ► Create own bullet points:

25 Step #13 cont. Place your cursor anywhere on your slide, and right click. Choose paste. A bullet point will appear. Right click again and choose paste. You should have three bullet points now. Place your cursor anywhere on your slide, and right click. Choose paste. A bullet point will appear. Right click again and choose paste. You should have three bullet points now. ► Create own bullet points:

26 Step #13 cont. Use the arrow keys on your key board to move the bullet points around. Line them up with your text. Use the arrow keys on your key board to move the bullet points around. Line them up with your text. ► Create own bullet points:

27 Step #14 If you want your main points to come in one at a time, highlight your text. Right click and choose custom animation. If you want your main points to come in one at a time, highlight your text. Right click and choose custom animation. ► Animate your main points:

28 Step #14 cont. A custom animation box appears on the right of your screen. Click on Add Effect and choose how you want your text to come in. A custom animation box appears on the right of your screen. Click on Add Effect and choose how you want your text to come in. ► Animate your main points: Custom Animation Box

29 Step #14 cont. Make sure in the Start drop-down box you have chosen On Click. Make sure in the Start drop-down box you have chosen On Click. ► Animate your main points: Note: We have set up your presentation so that your bullet points will stay stationary, but your text will come in one line at a time when you click your mouse.

30 Step #15 On the internet, go to www.google.com. Click on images and type in the type of picture that you want to use in your presentation (ex. lions). Click on Search. On the internet, go to www.google.com. Click on images and type in the type of picture that you want to use in your presentation (ex. lions). Click on Search.www.google.com ► Find picture:

31 Step #15 cont. When you find the picture you want to use, right click and choose save picture as. Save the picture to your computer or a disk. When you find the picture you want to use, right click and choose save picture as. Save the picture to your computer or a disk. ► Find picture:

32 Step #16 Now you want to insert the picture you found into your slide. On the toolbar, choose insert, select picture, and from file. Now you want to insert the picture you found into your slide. On the toolbar, choose insert, select picture, and from file. ► Insert picture:

33 Step #16 cont. When you insert your picture, it will mess up your layout, so you need to immediately go to the toolbar, select edit, and select undo slide layout. This will fix the problem. When you insert your picture, it will mess up your layout, so you need to immediately go to the toolbar, select edit, and select undo slide layout. This will fix the problem. ► Insert picture:

34 Step #17 You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner and dragging the corner out. You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner and dragging the corner out. ► Format picture: It is a good idea to tell your audience where you got the picture from in small font under the picture.

35 Step #18 If you want to insert a line under your title, on the toolbar, choose insert, select picture, and then select AutoShape. If you want to insert a line under your title, on the toolbar, choose insert, select picture, and then select AutoShape. ► Insert line under title:

36 Step #18 cont. An AutoShape box will appear. Choose the line you want. Draw the line under the title. An AutoShape box will appear. Choose the line you want. Draw the line under the title. ► Insert line under title:

37 Step #18 cont. To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc. To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc. ► Insert line under title: If you want a line at the bottom of the page also, you can right click on the line, choose copy, and then choose paste. Drag the new line to the bottom of the slide.

38 Step #19 You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, choose insert, and choose duplicate slide. You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, choose insert, and choose duplicate slide.► Insert next slide: You now have two of the exact same slides.

39 Step #20 Click in the title box on your new slide (3 rd slide), highlight the old title, and type a new title over it. Do the same thing for the text. Click in the title box on your new slide (3 rd slide), highlight the old title, and type a new title over it. Do the same thing for the text.► Change title & text on new slide:

40 Step #21 Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture, from file). Don’t forget to go to insert, undo slide layout to fix your slide. You can then move and resize the picture. Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture, from file). Don’t forget to go to insert, undo slide layout to fix your slide. You can then move and resize the picture.► Change the picture:

41 Step #22 Insert as many duplicate slides as needed. Follow above steps to change. Insert as many duplicate slides as needed. Follow above steps to change.► Additional slides: 1 23 4 56

42 Step #23 You may want to insert a chart to help explain the information in your presentation (especially statistics). To add a chart: on your toolbar, choose insert and select chart You may want to insert a chart to help explain the information in your presentation (especially statistics). To add a chart: on your toolbar, choose insert and select chart► Add a graph to any slide:

43 Step #23 cont. When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. PowerPoint has included some sample data in the first four columns. The bars in the chart are the graphical representation of the numbers in the data sheet. When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. PowerPoint has included some sample data in the first four columns. The bars in the chart are the graphical representation of the numbers in the data sheet.► Add a graph to any slide:

44 Step #23 cont. To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row on the data sheet you want to change, type your number, and hit enter. PowerPoint will automatically change the chart as well. To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row on the data sheet you want to change, type your number, and hit enter. PowerPoint will automatically change the chart as well.► Add a graph to any slide: You can also change the chart titles by simply typing over what PowerPoint has used as sample titles.

45 Step #23 cont. After you have changed all the data you want to change, click anywhere on your slide, and the data sheet will disappear. If you need to make additional changes, double click on the chart, and the data sheet will reappear. After you have changed all the data you want to change, click anywhere on your slide, and the data sheet will disappear. If you need to make additional changes, double click on the chart, and the data sheet will reappear.► Add a graph to any slide:

46 Step #23 cont. If inserting the chart messed up your slide format, on the toolbar, go to edit, and select undo slide layout. This will fix your slide. If inserting the chart messed up your slide format, on the toolbar, go to edit, and select undo slide layout. This will fix your slide.► Add a graph to any slide:

47 Step #23 cont. To delete rows on your chart, double click on the chart so the data sheet will appear. Right click on the column (or row) in the data sheet you want to delete, and choose delete. To delete rows on your chart, double click on the chart so the data sheet will appear. Right click on the column (or row) in the data sheet you want to delete, and choose delete.► Add a graph to any slide:

48 Step #23 cont. If you want to add bars to your chart, double click on the chart so the data sheet will appear. In the first empty columns and rows in the data sheet, type in the new data you want to appear on your chart. If you want to add bars to your chart, double click on the chart so the data sheet will appear. In the first empty columns and rows in the data sheet, type in the new data you want to appear on your chart.► Add a graph to any slide:

49 Step #23 cont. The bar chart is the default chart in PowerPoint. If you think your data would be better displayed in a different type of chart, you can change it. Double click on your chart so the data sheet appears. Right click on your chart and choose chart type. The bar chart is the default chart in PowerPoint. If you think your data would be better displayed in a different type of chart, you can change it. Double click on your chart so the data sheet appears. Right click on your chart and choose chart type.► Add a graph to any slide:

50 Step #23 cont. A chart box will open, find the type of chart you want to display your data, and click ok. A chart box will open, find the type of chart you want to display your data, and click ok.► Add a graph to any slide:

51 Step #23 cont. You can also resize and move your chart the same as you did for text and pictures earlier in this tutorial. You can also resize and move your chart the same as you did for text and pictures earlier in this tutorial.► Add a graph to any slide:

52 Step #24 Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you practice your presentation. Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you practice your presentation.► Review slides:

53 Step #25 To start your presentation. Go to your toolbar, select slide show and choose view show. To start your presentation. Go to your toolbar, select slide show and choose view show.► Start PowerPoint presentation:

54 Design Tab- Themes Choose a pre-made background- go to the Design Tab, choose a Theme. Colors in the Theme can also be adjusted by clicking on the Colors tool. You can also adjust the background color by clicking on Background style. Affects all slides

55 Slide Transitions Affects the way slides appear on the screen- good finishing touch Go to Animation Tab- Transition to This Slide group- click on a slide icon to preview it. After choosing, click on “Apply to all slides” Timed slide advance option on the far right under “Advance Slide.”

56 Bullet Point Animations The Animate command affects text in a PPT show (if you do not select an animation, all text will appear with slide). Click on the text box- go to Animations Tab/ Animations group/Animate command (must be done for every slide). Choose the animation style. “1st order paragraph” means bullet pts.

57 Presenting To start show, press F5 To start from a certain slide, click on slide, go to Slide Show Tab, and choose “From Current Slide.” To advance a slide, press Enter (keyboard) – or click mouse To go back a slide, press Backspace (keyboard) To end the show press Escape (keyboard) Keep presentations simple- remember that PPT is just a tool, not the presentation.

58 Step #26 To switch from slide to slide, click your mouse; hit the space bar on your key board; or use the down arrow key on your keyboard. To switch from slide to slide, click your mouse; hit the space bar on your key board; or use the down arrow key on your keyboard.► Switch to next slide:

59 Selecting, Adding & Deleting slides To add a slide, click on the “New Slide” icon in Home tab. To work on a slide, go to the slide column (left side of screen)-click on it. To delete a slide- go to slide column- click on it- press “Backspace” button

60 Home Tab- slide layouts To shrink/enlarge text box borders- click on a “sizing handle” and drag. You can click on the Layout tool (next to New Slide) to change to another type of slide layout. Different layouts give room for pics, charts, tables.

61 Insert Tab- adding Clip Art First make room for pics! – Click on the Layout tool (Home Tab) to change layout. – Or shrink/move the text box. Click on Insert Tab/Clip Art. Type a search word- click on your choice Adjust image by dragging it or using the “sizing handles”

62 Insert Tab- add Pictures from file First make room! If you want to add a pic saved on computer or digital camera, go to Insert Tab/Picture. In pop-up window, find the pic on your computer. Double-click on it to add it. Adjust size as needed

63 Shortcuts and Right-clicking Ctrl-Z to undo changes, Ctrl-Y to redo changes. To select text, highlight with mouse or press Ctrl-A to select all text in a text box To change font, color, & size, text and then right–click on it to get mini pop-up toolbar & menu

64 Home Tab- bullet Points Automatic…click on Bullets icon in Home tab to turn off. To start new bullet, press enter – To make a sub-point, press tab – To go back to a regular bullet pt, right-click and then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab). Keep bullet pts. concise

65 Saving and Printing Check your text for errors by pressing F7. To save, go to Office Button- Save As. – Good ideas- save as a 2003 compatible document – In pop-up window, give PPT show a simple file name To print PPT, go to Office Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.


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