1. UST Google Apps Pilot

2. Introductions Agenda: Welcome! Introduce IRT Project Team Project Overview Expectations Instructions Help & Support Questions

3. Google Pilot Purpose: This project will establish a pilot group of 50-100 UST community members who will use Google mail on a trial or pilot basis. Objective: Determine the feasibility of migrating all student or even all UST accounts to Google as an outsourced model that would: save costs provide greater functionality

4. In Scope / Out of Scope In Scope: Migrating e-mail accounts for select students to Google mail Returning files to UST systems once pilot phase is complete Evaluating the functionality of Google e-mail and select apps Conducting an evaluation or survey of pilot users Learning from other universities about their Google adoptions Out of Scope: Migrating e-mail accounts for all faculty, staff, and students. Implementing automated provisioning and de-provisioning Evaluating the functionality of all Google applications not mentioned above

5. Timeline Planning Phase SOW walkthrough completed for IRT by March 1 Planning document created by March 8 Pilot group identified by March 26 Communication Phase Communication e-mail to potential pilot users sent by March 15 Documentation created by March 31 Implementation Phase Pilot group migrated to Google by April 14 Pilot testing completed by June 1 Evaluation Phase Evaluations received from pilot users received by June 1 Wrap Up Phase Pilot user files migrated back to UST systems by June 1 Final report on pilot test completed by June 15

6. Expectations Features being tested: Gmail Calendars (not migrating however) Google Docs in place of MyStorage Stand alone authentication UST e-mail will be forwarded Pilot.stthomas.edu will be system address We’re looking for feedback Google pilot accounts will be discontinued on June 1

7. Mail Migration Instructions http://www.stthomas.edu/irt/support/googlepilot/default.html

8. Help and Support Contact the IRT Tech Desk (651) 962-6230 or IRTHelp@stthomas.eduIRTHelp@stthomas.edu Identify yourself as part of the Google Apps pilot Documentation and help will also be provided at: http://www.stthomas.edu/irt/support/googlepilot

9. Next Steps Migrate your mail Use Gmail and Google Apps Look for request(s) for feedback Contact the Tech Desk with questions

10. Questions?