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1 MI-Access Spring 2009 Webcast February 6, 2009.

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Presentation on theme: "1 MI-Access Spring 2009 Webcast February 6, 2009."— Presentation transcript:

1 1 MI-Access Spring 2009 Webcast February 6, 2009

2 2 Welcome And Introductions Jim Griffiths Manager, Assessment Administration and Reporting Office of Educational Assessment & Accountability

3 3 Our Presenters are… Jim Griffiths – OEAA Manager, Assessment Administration and Reporting Linda Howley – OEAA Interim Assessment Consultant for Students with Disabilities Jim Griffiths – OEAA Manager, Assessment Administration and Reporting Linda Howley – OEAA Interim Assessment Consultant for Students with Disabilities

4 4 Our Presenters are… Dave Judd – OEAA Senior Project Manager Dan Evans – OEAA Assessment Analyst for Students with Disabilities Alison Place – Questar Assessment, Inc. MI-Access Project Manager Dave Judd – OEAA Senior Project Manager Dan Evans – OEAA Assessment Analyst for Students with Disabilities Alison Place – Questar Assessment, Inc. MI-Access Project Manager

5 5 Submitting Questions Fax: View any time at: Fax: View any time at:

6 6 Webcast Agenda The MI-Access Top 10 MI-Access Assessment Basics Participation and Supported Independence (P/SI) Functional Independence Do Not Read Aloud Items Assessment Accommodations OEAA Secure Site Processes The MI-Access Top 10 MI-Access Assessment Basics Participation and Supported Independence (P/SI) Functional Independence Do Not Read Aloud Items Assessment Accommodations OEAA Secure Site Processes

7 7 MI-Access Top 10 List 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district

8 8 MI-Access Top 10 List 5.Consider Early Returns 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL! 5.Consider Early Returns 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL!

9 9 MI-Access Assessment Basics

10 10 Spring Assessment Window MI-Access Grade 11 February 16-March 31, 2009 MI-Access Grade 11 February 16-March 31, 2009

11 11 Whats Being Assessed? Populations assessed: Participation Supported Independence Functional Independence Populations assessed: Participation Supported Independence Functional Independence

12 12 Whats Being Assessed? Content areas assessed for each population: English Language Arts (Grade 11) Mathematics (Grade 11) Science (Grade 11) Content areas assessed for each population: English Language Arts (Grade 11) Mathematics (Grade 11) Science (Grade 11)

13 13 Key Dates Arrival of Materials: Week of February 2 Additional Orders: February 9-March 25 Early Returns: March 16 Return Materials: NO LATER THAN APRIL 10 Arrival of Materials: Week of February 2 Additional Orders: February 9-March 25 Early Returns: March 16 Return Materials: NO LATER THAN APRIL 10

14 14 Participation and Supported Independence (P/SI) Linda Howley Interim Assessment Consultant for Students with Disabilities Office of Educational Assessment & Accountability

15 15 Participation and Supported Independence Student Populations Content Areas Assessment Booklets Item Formats Scoring Rubrics Student Populations Content Areas Assessment Booklets Item Formats Scoring Rubrics

16 16 Participation Students who have, or function as if they have, severe or profound cognitive impairment

17 17 Participation Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning Dependent on others for most, if not all, daily living needs Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning Dependent on others for most, if not all, daily living needs

18 18 Participation The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

19 19 Supported Independence Students who have, or function as if they have, moderate cognitive impairment

20 20 Supported Independence Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

21 21 Supported Independence Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

22 22 Supported Independence Working toward mastering daily living and employment routines and an acceptable level of independent living

23 23 Content Areas Assessed MI-Access EGLCEs/EBs/EHSCEs (Grades 3-8 and 11) English Language Arts, Mathematics, Science MI-Access EGLCEs/EBs/EHSCEs (Grades 3-8 and 11) English Language Arts, Mathematics, Science

24 24 P/SI Assessment Booklets Combined booklets for ELA, mathematics and science Participation is right side-up Supported Independence is upside down Color coordinated Combined booklets for ELA, mathematics and science Participation is right side-up Supported Independence is upside down Color coordinated

25 25 Participation ELA and Mathematics = Blue

26 26 Science = Pink Participation

27 27 Green ELA and Mathematics = Green Supported Independence

28 28 Science = Red Supported Independence

29 29 Item Development All items aligned to EGLCE/EHSCE/EB coded to adult life contexts All items aligned to EGLCE/EHSCE/EB coded to adult life contexts

30 30 Item Development Science related to key concepts related to real-world contexts Science related to key concepts related to real-world contexts

31 31 Item Development Core items count toward the students score Embedded items are for field testing ONLY Core items count toward the students score Embedded items are for field testing ONLY

32 32 Item Types and Formats Selected Response/Multiple Choice FI: 3 choices-text and/or graphics SI: 3 choices-graphics P: 2 choices-graphics Selected Response/Multiple Choice FI: 3 choices-text and/or graphics SI: 3 choices-graphics P: 2 choices-graphics

33 33 Item Types and Formats Observation/Activity Many items use an activity- based observation format Paper and pencil tests arent appropriate Observation/Activity Many items use an activity- based observation format Paper and pencil tests arent appropriate

34 34 Participation and Supported Independence Selected-response items use PICTURE answer choices or PICTURES PAIRED WITH WORDS to improve access

35 35 Selected-response ELA, mathematics, and science have selected-response items ALL selected-response items administered the same way ELA, mathematics, and science have selected-response items ALL selected-response items administered the same way

36 36 Selected-response Selected-response picture cards will be provided by the MI-Access contractor

37 37 Selected-response ONE set of picture cards will be shipped to each TEACHER based on: content area (P/SI ELA and Mathematics OR P/SI Science) grades being assessed ONE set of picture cards will be shipped to each TEACHER based on: content area (P/SI ELA and Mathematics OR P/SI Science) grades being assessed

38 38 Picture Cards Picture cards are presented in very specific ways Read manual sections on the different presentation styles Watch presentation styles in online learning program Picture cards are presented in very specific ways Read manual sections on the different presentation styles Watch presentation styles in online learning program

39 39 Selected-response Two reasons for picture cards: 1. Not practical for students to look at pictures in an assessment booklet. Two reasons for picture cards: 1. Not practical for students to look at pictures in an assessment booklet.

40 40 Selected-response 2. Selected-response items have to be presented twice – each time in a different order.

41 41 Sample SI Item Which of these shows a pulley being used? A hammer and nail B raising a flag C wheelchair on ramp

42 42 Picture Cards The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

43 43 Sample Participation Item Which one can go faster? A A B B

44 44 Picture Cards The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

45 45 Picture Cards

46 46

47 47 Activity-based Observation Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

48 48 Activity-based Observation Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

49 49 Sample Participation Item Activity: The student will focus on a 5- minute interactive discussion/conversation by making 3 contributions through means such as words, gestures, or facial expressions, during a leisure time activity. Scoring Focus: Focusing on interactive conversations Activity: The student will focus on a 5- minute interactive discussion/conversation by making 3 contributions through means such as words, gestures, or facial expressions, during a leisure time activity. Scoring Focus: Focusing on interactive conversations

50 50 Participation Scoring Rubric Score PointDefinition 3 Responds correctly with no assessment administrator assistance 2 Responds correctly after assessment administrator provides verbal/physical cues 1 Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance Condition Codes - All condition codes result in no points. A Incorrect response B Resists/refuses C Assessment administrator provides hand-over-hand assistance and/or step-by-step directions

51 51 SI Scoring Rubric Score PointDefinition 2 Responds correctly with no assessment administrator assistance 1 Responds correctly after assessment administrator provides verbal/physical cues Condition Codes - All condition codes result in no points. A Incorrect response B Resists/refuses C Assessment administrator provides hand-over-hand assistance and/or step-by-step directions

52 52 Online Learning MI-Access Participation and Supported Independence Scoring Rubrics Online Learning Program MI-Access Participation and Supported Independence Scoring Rubrics Online Learning Program

53 53

54 54

55 55 Functional Independence

56 56 Functional Independence Student Population Content Areas Assessment Booklets Item Format Scoring Rubric Administering Assessment Student Population Content Areas Assessment Booklets Item Format Scoring Rubric Administering Assessment

57 57 Functional Independence For those students who have, or function as if they have Mild Cognitive Impairment For those students who have, or function as if they have Mild Cognitive Impairment

58 58 Functional Independence Can typically assess their personal strengths and limitations Can access resources, strategies, and supports to help them maximize their independence Can typically assess their personal strengths and limitations Can access resources, strategies, and supports to help them maximize their independence

59 59 Functional Independence English Language Arts Mathematics Science English Language Arts Mathematics Science

60 60 Word Recognition Text Comprehension Expressing Ideas FI ELA Assessments - Purple

61 61 Functional Independence ELA passages designed to be appropriate for age/interest levels of students being assessed Most students should be able to read passages ELA passages designed to be appropriate for age/interest levels of students being assessed Most students should be able to read passages

62 62 Functional Independence If a student accesses print through a reader, it is considered a standard accommodation

63 63 Data and Probability Geometry Measurement Numbers and Operations Data and Probability Geometry Measurement Numbers and Operations Algebra FI Math Assessments - Gold

64 64 Sample FI Math item

65 65 Constructing New Scientific Knowledge Reflecting on Scientific Knowledge Using Life Science Knowledge Using Earth Science Knowledge Using Physical Science Knowledge Constructing New Scientific Knowledge Reflecting on Scientific Knowledge Using Life Science Knowledge Using Earth Science Knowledge Using Physical Science Knowledge FI Science Assessments - Orange

66 66 Sample FI Science item

67 67 Functional Independence Resemble paper/pencil test Use multiple-choice item format ONLY, except for ELA Expressing Ideas Resemble paper/pencil test Use multiple-choice item format ONLY, except for ELA Expressing Ideas

68 68 Functional Independence Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

69 69

70 70 Administering FI Assessment Read the manual before administration Scripts in the manual for each content area that MUST be followed during assessment administration Read the manual before administration Scripts in the manual for each content area that MUST be followed during assessment administration

71 71 Administering FI Assessment Become familiar with scripts ahead of time Need to fill in assessment booklet page numbers in the script Become familiar with scripts ahead of time Need to fill in assessment booklet page numbers in the script

72 72 Administering FI Assessment Decide on a student-by- student basis if assessments will be administered individually or in a group

73 73 Administering FI Assessment There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

74 74 Administering FI Assessment Be familiar with each students IEP to make sure necessary assessment accommodations are available

75 75 Optional Materials Mathematics: coins, bills, clocks, calendars, meters, etc. Science: sand, water, flashlight, musical instruments, etc. Mathematics: coins, bills, clocks, calendars, meters, etc. Science: sand, water, flashlight, musical instruments, etc.

76 76 Administering FI Assessment Students are to mark responses in the test booklet (not the answer document). Students are to mark responses in the test booklet (not the answer document).

77 77 Administering FI Assessment The assessment administrator needs to fill in the students answer document when the test is complete. Make sure the bubble is completely filled in with a #2 pencil. The assessment administrator needs to fill in the students answer document when the test is complete. Make sure the bubble is completely filled in with a #2 pencil.

78 78 Do Not Read Aloud Items Dan Evans Assessment Analyst for Students with Disabilities Office of Educational Assessment & Accountability

79 79 Do Not Read Aloud Items Continuing this year… Do NOT Read Aloud table included in front of EVERY assessment booklet Use table to mark booklets Continuing this year… Do NOT Read Aloud table included in front of EVERY assessment booklet Use table to mark booklets

80 80 Do Not Read Aloud Items ELA Word Recognition answer choices Pictures/graphics not accompanied by words or labels ELA Word Recognition answer choices Pictures/graphics not accompanied by words or labels

81 81 Do Not Read Aloud Items Mathematics items include: Money items – where coins or bill cant be named Base 10 block items – cant read keys and answer choices Mathematics items include: Money items – where coins or bill cant be named Base 10 block items – cant read keys and answer choices

82 82 Sample Do Not Read Aloud Table

83 83 Do Not Read Aloud Item Science Some picture answer choices cant be named because it would give answer away Science Some picture answer choices cant be named because it would give answer away

84 84 Do Not Read Aloud Item Review Appendix B in manual describing types of items that shouldnt be read aloud

85 85 Assessment Accommodations

86 86 ALL MI-Access assessments designed using universal design principles to be as accessible as possible to ALL students with disabilities.

87 87 Read Sections: MI-Access Assessment Accommodations in the manual Assessment Accommodation Summary Table on the MI-Access web site MI-Access Assessment Accommodations in the manual Assessment Accommodation Summary Table on the MI-Access web site

88 88 Must be documented in a students IEP and routinely used during classroom instruction. Braille Enlarged Print Audio versions (CD and cassette) Must be documented in a students IEP and routinely used during classroom instruction. Braille Enlarged Print Audio versions (CD and cassette) Accommodated Versions

89 89 Resources MI-Access information and materials Administration manuals Handbooks Extended High School Content Expectations/Benchmarks Science Artwork MI-Access information and materials Administration manuals Handbooks Extended High School Content Expectations/Benchmarks Science Artwork

90 90 OEAA Secure Site Dave Judd Senior Project Manager Office of Educational Assessment & Accountability

91 91 OEAA Secure Site

92 92 OEAA Secure Site

93 93 New MI-Access Functions in the OEAA Secure Site All functions previously performed in the MI-Access Online System have transitioned to the OEAA Secure Site.

94 94 MI-Access Functions in the OEAA Secure Site Enter assessment administrator, student, and manual counts Pre-ID students Print barcode labels Enter assessment administrator, student, and manual counts Pre-ID students Print barcode labels

95 95 MI-Access Functions in the OEAA Secure Site - Continued Enter additional materials orders Track shipments View and make changes in Tested Roster Enter additional materials orders Track shipments View and make changes in Tested Roster

96 96 Counts and the OEAA Secure Site

97 97 Entering Counts for Initial Materials Order

98 98

99 99 Pre-ID Process

100 100 Pre-ID Process Districts that assigned students to the MI-Access Test Cycle in the OEAA Secure Site by January 21, 2009…

101 101 Pre-ID Process …will receive preprinted Pre-ID student barcode labels. NOTE: Preprinted student answer documents will no longer be provided. …will receive preprinted Pre-ID student barcode labels. NOTE: Preprinted student answer documents will no longer be provided.

102 102 Pre-ID Process Affix Pre-ID student barcode labels to blank student answer documents.

103 103 Pre-ID Process Districts that did NOT complete the Pre-ID process ON OR BEFORE January …MUST print their own Pre-ID labels locally from the OEAA Secure Site. Districts that did NOT complete the Pre-ID process ON OR BEFORE January …MUST print their own Pre-ID labels locally from the OEAA Secure Site.

104 104 Pre-ID Process ALL student answer documents must be affixed with a Pre-ID student barcode label. Student answer documents cannot be scored without this information. ALL student answer documents must be affixed with a Pre-ID student barcode label. Student answer documents cannot be scored without this information.

105 105 Pre-ID Process The OEAA Secure Site is available for pre-identifying students throughout the entire assessment window.

106 106 Pre-ID Process A fee will be assessed per answer document returned for scoring without Pre-ID barcode label information. A fee will be assessed per answer document returned for scoring without Pre-ID barcode label information.

107 107 Pre-ID Process During the Pre-ID process, assign students to the MI- Access Spring 2009 Test Cycle and designate: Test Type (P, SI, FI) Content area (ELA, Math, Science) During the Pre-ID process, assign students to the MI- Access Spring 2009 Test Cycle and designate: Test Type (P, SI, FI) Content area (ELA, Math, Science)

108 108 Pre-ID Process Students must be flagged as Special Education in both the OEAA Secure Site and SRSD.

109 109 Pre-ID Process Confirm that the Special Education flag has been marked for all students as you complete the Pre-ID process.

110 110 Pre-ID Process Run a Pre-Identified Students Report on the OEAA Secure Site. Verify the Special Education flag in both locations for all MI-Access students. Run a Pre-Identified Students Report on the OEAA Secure Site. Verify the Special Education flag in both locations for all MI-Access students.

111 111 Pre-ID Process Students will count as Not Assessed if the Special Education flag is not indicated in both systems: OEAA Secure Site and SRSD Students will count as Not Assessed if the Special Education flag is not indicated in both systems: OEAA Secure Site and SRSD

112 112 Printing Barcode Labels

113 113 Printing Barcode Labels Be sure that MI-Access Test Cycle is selected – NOT MEAP Test Cycle NOT MME Test Cycle NOT ELPA Test Cycle Be sure that MI-Access Test Cycle is selected – NOT MEAP Test Cycle NOT MME Test Cycle NOT ELPA Test Cycle

114 114 When printing labels locally Use 1-inch by 4-inch adhesive labels (do NOT use paper with glue, paste, staples or tape).

115 115 When printing labels locally Check with MEAP District Coordinators to see if they have extra blank labels.

116 116 When printing labels locally Use a laser printer. Scanning equipment may not pick up ink from ink jet printers. Use a laser printer. Scanning equipment may not pick up ink from ink jet printers.

117 117 OEAA Secure Site OEAA Secure Site User Manual OEAA Secure Site User Manual

118 118 Receiving Your Assessment Materials From Questar Assessment, Inc. Alison Place MI-Access Project Manager Questar Assessment, Inc.

119 119 Arrival of Materials One shipment of materials, including assessment booklets, scan documents, and pre-ID labels. Materials to arrive in districts week of February 2 (two weeks before testing). Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to the 800 number. One shipment of materials, including assessment booklets, scan documents, and pre-ID labels. Materials to arrive in districts week of February 2 (two weeks before testing). Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to the 800 number.

120 120 Shipment Packaging Materials will be shipped to districts, but will be packaged by school. Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure for details about the number of boxes your district will receive. Materials will be shipped to districts, but will be packaged by school. Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure for details about the number of boxes your district will receive.

121 121 Shipment Contents The district and school boxes will contain all materials needed to administer the assessments, including: Standard print booklets Accommodated versions Student answer documents Preprinted pre-ID barcode labels The district and school boxes will contain all materials needed to administer the assessments, including: Standard print booklets Accommodated versions Student answer documents Preprinted pre-ID barcode labels

122 122 Shipment Contents Note: Labels will be provided to districts that pre-identified their students by January 21, Districts must continue to pre-ID their students after January 21 and print labels locally.

123 123 Shipment Contents District boxes will contain: Cover Letter District packing slip Copies of school packing slips Security Compliance Form District boxes will contain: Cover Letter District packing slip Copies of school packing slips Security Compliance Form

124 124 Shipment Contents District ID Sheet Return of Material Packet that includes: UPS/RS labels, District ID sheet, paper strips, packing checklist, and divider sheets. District ID Sheet Return of Material Packet that includes: UPS/RS labels, District ID sheet, paper strips, packing checklist, and divider sheets.

125 125 Cover Letter Explains materials enclosed in each shipment Explains materials enclosed in each shipment

126 126 District and School Packing Slips Use to inventory materials

127 127 Shipment Contents School boxes will contain: School Packing Slip Standard print forms Accommodated versions Student answer documents P/SI picture cards Rulers School boxes will contain: School Packing Slip Standard print forms Accommodated versions Student answer documents P/SI picture cards Rulers

128 128 Shipment Contents School boxes will contain: Preprinted Pre-ID barcode labels* School and Teacher ID Sheets Teacher Return Envelopes Security Compliance Forms *For students pre-identified in the OEAA Secure Site by January 21, School boxes will contain: Preprinted Pre-ID barcode labels* School and Teacher ID Sheets Teacher Return Envelopes Security Compliance Forms *For students pre-identified in the OEAA Secure Site by January 21, 2009.

129 129 Shipment Contents IMPORTANT!! School Coordinators should inventory materials using the school packing slip. IMPORTANT!! School Coordinators should inventory materials using the school packing slip.

130 130 Shipment Contents An overage of most materials has been included in the school box, which should reduce the need for additional materials. Contact the District Coordinator if any materials are missing and/or if additional materials are required. An overage of most materials has been included in the school box, which should reduce the need for additional materials. Contact the District Coordinator if any materials are missing and/or if additional materials are required.

131 131 Security Compliance Forms Security Compliance Forms (SCF) no longer are returned to the MI-Access contractor. Instead, they are to be kept on file for one year by the MI- Access District Coordinator. Security Compliance Forms (SCF) no longer are returned to the MI-Access contractor. Instead, they are to be kept on file for one year by the MI- Access District Coordinator.

132 132 Additional Materials Orders (AMO) Dave Judd Senior Project Manager Office of Educational Assessment & Accountability

133 133 Additional Materials Orders OEAA Secure Site will be open for Additional Materials Orders and late first-time new orders from February 9 through March 25.* *Due to the large volume of orders submitted during first few days the OEAA Secure Site is opened, orders may take up to one week to process and ship. OEAA Secure Site will be open for Additional Materials Orders and late first-time new orders from February 9 through March 25.* *Due to the large volume of orders submitted during first few days the OEAA Secure Site is opened, orders may take up to one week to process and ship.

134 134 Additional Materials Orders

135 135 Additional Material Order Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.

136 136 Additional Material Order You may order: Manuals Assessment Booklets Accommodated versions* *When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document). You may order: Manuals Assessment Booklets Accommodated versions* *When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).

137 137 Additional Material Order Ancillary materials are to only be ordered if you need additional materials.* *All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra. Ancillary materials are to only be ordered if you need additional materials.* *All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.

138 138 Ancillary materials include: School and Teacher ID sheets Return of Materials Packets UPS/Return Shipment labels Teacher Return Envelopes Rulers School and Teacher ID sheets Return of Materials Packets UPS/Return Shipment labels Teacher Return Envelopes Rulers

139 139 Additional Materials Orders Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials, including: Student answer documents Rulers School and Teacher ID sheets Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials, including: Student answer documents Rulers School and Teacher ID sheets

140 140 Additional Materials Orders Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.

141 141 Additional Materials Orders/ Late First-time Counts If you have not entered counts previously, you may enter first- time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.

142 142 Additional Materials Orders/ First-time Counts

143 143 Additional Materials Orders/ First-time Counts Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.

144 144 Tracking Shipments From the Contractor

145 145 Track initial and additional orders from the contractor to your door.

146 146 Tested Roster

147 147 Tested Roster allows you the LAST opportunity to: Tested Roster allows you the LAST opportunity to: 1.Verify that all answer documents were received and accounted for by the contractor. 2.Request OEAA to research any missing students and or missing assessments. 3.Update student demographic information before MI-Access reports are printed and the AYP file is created. 1.Verify that all answer documents were received and accounted for by the contractor. 2.Request OEAA to research any missing students and or missing assessments. 3.Update student demographic information before MI-Access reports are printed and the AYP file is created.

148 148 Tested Roster Ensure that the following has been validated during Tested Roster: Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked. Ensure students who took MI-Access are marked as special ed. Ensure that the following has been validated during Tested Roster: Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked. Ensure students who took MI-Access are marked as special ed.

149 149 Returning Materials After Testing Alison Place MI-Access Project Manager Questar Assessment, Inc.

150 150 No Missing Pre-ID Barcode Labels, Please! All student answer documents returned for scanning and scoring must have Pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

151 151 Consider Early Returns! Early Returns: Due to Questar by March 16. Used for testing scanning/scoring system and generating equating data. Early Returns: Due to Questar by March 16. Used for testing scanning/scoring system and generating equating data.

152 152 In Any Case…Dont Be Late! Final Deadline for Return of Materials: All assessment material due to Questar no later than April 10. Please be sure to return materials by the deadline to ensure your students answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials. Final Deadline for Return of Materials: All assessment material due to Questar no later than April 10. Please be sure to return materials by the deadline to ensure your students answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials.

153 153 Return of Materials to Questar Ensure scorable answer documents are placed in Teacher Return Envelope with Teacher ID sheet. School assessment materials should be organized and packaged in the box in which they were received. Ensure Teacher Return Envelopes are shipped with School ID sheet. Ensure scorable answer documents are placed in Teacher Return Envelope with Teacher ID sheet. School assessment materials should be organized and packaged in the box in which they were received. Ensure Teacher Return Envelopes are shipped with School ID sheet.

154 154 Return of Materials to Questar School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

155 155 Return of Materials to Questar There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

156 156 Fees Dan Evans Assessment Analyst for Students with Disabilities Office of Educational Assessment & Accountability

157 157 Fees for Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. If a label cannot affixed by the contractor, the document will not be scored. Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. If a label cannot affixed by the contractor, the document will not be scored.

158 158 Fee Schedule

159 159 The Most Common Administration Errors

160 160 Most Common Administration Errors Answer documents returned without barcode labels Answer documents returned with incorrect barcode labels (name on answer document does not match label) Answer documents returned without barcode labels Answer documents returned with incorrect barcode labels (name on answer document does not match label)

161 161 Most Common Administration Errors Answer document does not have form number bubbled in and/or written in Students taking multiple assessment types Answer document does not have form number bubbled in and/or written in Students taking multiple assessment types

162 162 Most Common Administration Errors Students taking out-of-level assessments (test form grade does not match pre-ID grade) Student answer documents returned under wrong school ID sheets Students taking out-of-level assessments (test form grade does not match pre-ID grade) Student answer documents returned under wrong school ID sheets

163 163 Most Common Administration Errors Administering accommodated version of Functional Independence assessments when not documented in the students IEP and/or used in daily instruction Answer documents not completed correctly Administering accommodated version of Functional Independence assessments when not documented in the students IEP and/or used in daily instruction Answer documents not completed correctly

164 164 Most Common Administration Errors Answer documents completed by students rather than by assessment administrators Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely) Answer documents completed by students rather than by assessment administrators Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

165 165 Most Common Administration Errors PAA and SAA scores not recorded for each student for each item for P/SI assessments Counts for AMO/first-time orders not entered by appropriate district level personnel PAA and SAA scores not recorded for each student for each item for P/SI assessments Counts for AMO/first-time orders not entered by appropriate district level personnel

166 166 Most Common Administration Errors Counts for AMO/first-time orders not entered under appropriate schools Tested Roster not being reviewed by many districts Counts for AMO/first-time orders not entered under appropriate schools Tested Roster not being reviewed by many districts

167 167 IMPORTANT COMMUNICATIONS OEAA and/or Questar sends important s to District MI- Access Coordinators throughout the administration cycle. Ensure your contact information, particularly address, is updated and accurate in EEM (Educational Entity Master). OEAA and/or Questar sends important s to District MI- Access Coordinators throughout the administration cycle. Ensure your contact information, particularly address, is updated and accurate in EEM (Educational Entity Master).

168 168 IMPORTANT COMMUNICATIONS Ensure your districts IT professional confirms you can receive these s and attachments.

169 169 Questions??? Jim Griffiths Manager, Assessment Administration and Reporting Office of Educational Assessment & Accountability

170 170 MI-Access Top 10 List 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district

171 171 MI-Access Top 10 List 5.Consider Early Returns 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL! 5.Consider Early Returns 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL!

172 Contact Information Call Select Option 4 Call Select Option 4

173 Thank You! FAQ Archived Event VHS or DVD copy Brenda Hose at or FAQ Archived Event VHS or DVD copy Brenda Hose at or


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