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1 MI-Access Fall 2012 Webcast September 11, 2012.

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Presentation on theme: "1 MI-Access Fall 2012 Webcast September 11, 2012."— Presentation transcript:

1 1 MI-Access Fall 2012 Webcast September 11, 2012

2 2 Welcome and Introductions Dan Evans Analyst, Assessment Administration and Reporting Office of Standards & Assessment

3 3 Our Presenters are… Dan Evans – BAA Analyst, Administration and Reporting Tina Foote– BAA Analyst, Secure Site Alison Place – Questar Assessment, Inc. MI-Access Senior Program Manager Dan Evans – BAA Analyst, Administration and Reporting Tina Foote– BAA Analyst, Secure Site Alison Place – Questar Assessment, Inc. MI-Access Senior Program Manager

4 4 Submitting Questions View any time at: View any time at:

5 5 Webcast Agenda The MI-Access Top 10 MI-Access Assessment Basics Participation and Supported Independence (P/SI) Functional Independence Do Not Read Aloud Items Assessment Accommodations BAA Secure Site Processes The MI-Access Top 10 MI-Access Assessment Basics Participation and Supported Independence (P/SI) Functional Independence Do Not Read Aloud Items Assessment Accommodations BAA Secure Site Processes

6 6 MI-Access Top 10 List 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district

7 7 MI-Access Top 10 List 5.MSDS entries are very important 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL! 5.MSDS entries are very important 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL!

8 8 MI-Access Assessment Basics

9 9 Fall Assessment Window MI-Access Grades 3-8 October 1 - November 9, 2012 This is one week earlier than last year MI-Access Grades 3-8 October 1 - November 9, 2012 This is one week earlier than last year

10 10 Whats Being Assessed? Populations assessed: Participation Supported Independence Functional Independence Populations assessed: Participation Supported Independence Functional Independence

11 11 Whats Being Assessed? Content areas assessed for each population: English Language Arts (Grades 3-8) FI Accessing Print (Grades 3-8) FI Expressing Ideas (Grades 4 and 7) Mathematics (Grades 3-8) Science (Grades 5 and 8) NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used Content areas assessed for each population: English Language Arts (Grades 3-8) FI Accessing Print (Grades 3-8) FI Expressing Ideas (Grades 4 and 7) Mathematics (Grades 3-8) Science (Grades 5 and 8) NOTE: There are no alternate assessments in Social Studies – IEP Teams will determine what other assessment will be used

12 12 Key Dates Arrival of Materials: September 26 Additional Orders: Sept. 26 – Nov. 2 Return Materials: NO LATER THAN NOV. 14 Arrival of Materials: September 26 Additional Orders: Sept. 26 – Nov. 2 Return Materials: NO LATER THAN NOV. 14

13 13 Submitting Questions View any time at: View any time at:

14 14 Participation and Supported Independence (P/SI)

15 15 Participation and Supported Independence Student Populations Content Areas Assessment Booklets Item Formats Scoring Rubrics Student Populations Content Areas Assessment Booklets Item Formats Scoring Rubrics

16 16 Participation Students who have, or function as if they have, severe or profound cognitive impairment

17 17 Participation Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning Dependent on others for most, if not all, daily living needs Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning Dependent on others for most, if not all, daily living needs

18 18 Participation The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

19 19 Supported Independence Students who have, or function as if they have, moderate cognitive impairment

20 20 Supported Independence Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

21 21 Supported Independence Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

22 22 Supported Independence Working toward mastering daily living and employment routines and an acceptable level of independent living

23 23 Content Areas Assessed MI-Access EGLCEs/EB (Grades 3-8) English Language Arts, Mathematics, Science MI-Access EGLCEs/EB (Grades 3-8) English Language Arts, Mathematics, Science

24 24 P/SI Assessment Booklets ELA and Mathematics are combined into a single booklet Participation and Supported Independence are no longer combined into flip-style booklets Color coordinated ELA and Mathematics are combined into a single booklet Participation and Supported Independence are no longer combined into flip-style booklets Color coordinated

25 25 Participation ELA and Mathematics = Blue

26 26 Science = Pink Participation

27 27 Green ELA and Mathematics = Green Supported Independence

28 28 Science = Red Supported Independence

29 29 Item Development All items aligned to EGLCE/EB coded to adult life contexts All items aligned to EGLCE/EB coded to adult life contexts

30 30 Item Development Core items count toward the students score Embedded items are for field testing ONLY Core items count toward the students score Embedded items are for field testing ONLY

31 31 Item Types and Formats Selected Response/Multiple Choice SI: 3 choices-graphics P: 2 choices-graphics Selected Response/Multiple Choice SI: 3 choices-graphics P: 2 choices-graphics

32 32 Item Types and Formats Observation/Activity Many items use an activity-based observation format Paper and pencil tests arent appropriate Observation/Activity Many items use an activity-based observation format Paper and pencil tests arent appropriate

33 33 Selected-response ELA, mathematics, and science have selected-response items ALL selected-response items administered the same way ELA, mathematics, and science have selected-response items ALL selected-response items administered the same way

34 34 Selected-response Selected-response picture cards will be provided by the MI-Access contractor

35 35 Selected-response ONE set of picture cards will be shipped to each TEACHER based on: content area (P/SI ELA and Mathematics OR P/SI Science) grades being assessed ONE set of picture cards will be shipped to each TEACHER based on: content area (P/SI ELA and Mathematics OR P/SI Science) grades being assessed

36 36 Picture Cards Picture cards are presented in very specific ways Read manual sections on the different presentation styles Watch presentation styles in online learning program Picture cards are presented in very specific ways Read manual sections on the different presentation styles Watch presentation styles in online learning program

37 37 Selected-response Two reasons for picture cards: 1. Not practical for students to look at pictures in an assessment booklet Two reasons for picture cards: 1. Not practical for students to look at pictures in an assessment booklet

38 38 Selected-response 2. Selected-response items have to be presented twice – each time in a different order

39 39 Sample SI Item Which of these shows a pulley being used? A hammer and nail B raising a flag C wheelchair on ramp

40 40 Picture Cards The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

41 41 Sample Participation Item Which one can go faster? A A B B

42 42 Picture Cards The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

43 43 Picture Cards

44 44 Activity-based Observation Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

45 45 Activity-based Observation Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

46 46 Sample Participation Item Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time. Scoring Focus: Responding to and/or communicating with a variety of audiences Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time. Scoring Focus: Responding to and/or communicating with a variety of audiences

47 47 Participation Scoring Rubric Score PointDefinition 3 Responds correctly with no assessment administrator assistance 2 Responds correctly after assessment administrator provides verbal/physical cues 1 Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance Condition Codes - All condition codes result in no points. A Incorrect response B Resists/refuses C Assessment administrator provides hand-over-hand assistance and/or step-by- step directions

48 48 SI Scoring Rubric Score PointDefinition 2Responds correctly with no assessment administrator assistance 1 Responds correctly after assessment administrator provides verbal/physical cues Condition Codes - All condition codes result in no points. A Incorrect response B Resists/refuses C Assessment administrator provides hand-over-hand assistance and/or step-by-step directions

49 49 Online Learning MI-Access Participation and Supported Independence Scoring Rubrics Online Learning Program MI-Access Participation and Supported Independence Scoring Rubrics Online Learning Program

50 50

51 51

52 52 Submitting Questions View any time at: View any time at:

53 53 Functional Independence

54 54 Functional Independence Student Population Content Areas Assessment Booklets Item Format Scoring Rubric Administering Assessment Student Population Content Areas Assessment Booklets Item Format Scoring Rubric Administering Assessment

55 55 Functional Independence For those students who have, or function as if they have m ild cognitive impairment

56 56 Functional Independence Can typically assess their personal strengths and limitations Can access resources, strategies, and supports to help them maximize their independence Can typically assess their personal strengths and limitations Can access resources, strategies, and supports to help them maximize their independence

57 57 Functional Independence Content Areas Accessing Print Expressing Ideas Mathematics Science Accessing Print Expressing Ideas Mathematics Science

58 58 Grades 3, 5, 6, 8 Word Recognition Grades 3, 5, 6, 8 Word Recognition Text Comprehension FI Accessing Print - Purple

59 59 FI Accessing Print and Expressing Ideas - Purple Grades 4 and 7

60 60 Data and Probability Geometry Measurement Numbers and Operations Data and Probability Geometry Measurement Numbers and Operations Algebra FI Math Assessments - Gold

61 61 Sample FI Math item

62 62 Constructing New Scientific Knowledge Reflecting on Scientific Knowledge Using Life Science Knowledge Using Earth Science Knowledge Using Physical Science Knowledge Constructing New Scientific Knowledge Reflecting on Scientific Knowledge Using Life Science Knowledge Using Earth Science Knowledge Using Physical Science Knowledge FI Science Assessments - Orange

63 63 Sample FI Science item

64 64 Functional Independence Resemble paper/pencil test Use multiple-choice item format ONLY, except for Expressing Ideas Resemble paper/pencil test Use multiple-choice item format ONLY, except for Expressing Ideas

65 65 Functional Independence Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document

66 66

67 67 Administering FI Assessment Read the manual before administration Scripts in the manual for each content area that MUST be followed during assessment administration Read the manual before administration Scripts in the manual for each content area that MUST be followed during assessment administration

68 68 Administering FI Assessment Become familiar with scripts ahead of time Need to fill in assessment booklet page numbers in the script Become familiar with scripts ahead of time Need to fill in assessment booklet page numbers in the script

69 69 Functional Independence Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed Most students should be able to read passages Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed Most students should be able to read passages

70 70 Functional Independence If a student accesses print through a reader, it is considered a standard accommodation

71 71 Administering FI Assessment Decide on a student-by-student basis if assessments will be administered individually or in a group

72 72 Administering FI Assessment There is NO time limit – use own judgment on time allowed and how much to administer in one sitting

73 73 Administering FI Assessment Be familiar with each students IEP to make sure necessary assessment accommodations are available

74 74 Optional Materials Mathematics: coins, bills, clocks, calendars, meters, etc. Science: sand, water, flashlight, musical instruments, etc. Mathematics: coins, bills, clocks, calendars, meters, etc. Science: sand, water, flashlight, musical instruments, etc.

75 75 Administering FI Assessment Students are to mark responses in the test booklet (not the answer document). Students are to mark responses in the test booklet (not the answer document).

76 76 Administering FI Assessment The assessment administrator needs to fill in the students answer document when the test is complete. Make sure the bubble is completely filled in with a #2 pencil. The assessment administrator needs to fill in the students answer document when the test is complete. Make sure the bubble is completely filled in with a #2 pencil.

77 77 Do Not Read Aloud Items

78 78 Do Not Read Aloud Items Do NOT Read Aloud table included in front of EVERY assessment booklet Use table to mark booklets Do NOT Read Aloud table included in front of EVERY assessment booklet Use table to mark booklets

79 79 Do Not Read Aloud Items Accessing Print Word Recognition answer choices Pictures/graphics not accompanied by words or labels Accessing Print Word Recognition answer choices Pictures/graphics not accompanied by words or labels

80 80 Do Not Read Aloud Items Mathematics items include: Money items – where coins or bill cant be named Base 10 block items – cant read keys and answer choices Mathematics items include: Money items – where coins or bill cant be named Base 10 block items – cant read keys and answer choices

81 81 Sample Do Not Read Aloud Table

82 82 Do Not Read Aloud Item Science Some picture answer choices cant be named because it would give answer away Science Some picture answer choices cant be named because it would give answer away

83 83 Do Not Read Aloud Item – Sample Item

84 84 Do Not Read Aloud Item – Sample Item

85 85 Do Not Read Aloud Item Review Appendix B in manual describing types of items that shouldnt be read aloud

86 86 Submitting Questions View any time at: View any time at:

87 87 Assessment Accommodations

88 88 ALL MI-Access assessments designed using universal design principles to be as accessible as possible to ALL students with disabilities.

89 89 Read Sections: MI-Access Assessment Accommodations in the manual Assessment Accommodation Summary Table on the MI-Access web site MI-Access Assessment Accommodations in the manual Assessment Accommodation Summary Table on the MI-Access web site

90 90 Must be documented in a students IEP and routinely used during classroom instruction. Braille Enlarged Print Audio versions (CD) Must be documented in a students IEP and routinely used during classroom instruction. Braille Enlarged Print Audio versions (CD) Accommodated Versions

91 91 Resources MI-Access information and materials Administration manual Guide to Reports Extended Grade Level Content Expectations/Benchmarks Artwork Assessment Selection Guidelines MI-Access information and materials Administration manual Guide to Reports Extended Grade Level Content Expectations/Benchmarks Artwork Assessment Selection Guidelines

92 92

93 93 Submitting Questions View any time at: View any time at:

94 94 BAA Secure Site Tina Foote Secure Site Analyst Office of Psychometrics, Accountability, Research and Evaluation

95 95 BAA Secure Site Address

96 Announcement page Contains important messages in relation to the BAA Secure Site Contains important deadlines and dates in relation to tasks on the BAA Secure Site Contains information for all assessments Contains important messages in relation to the BAA Secure Site Contains important deadlines and dates in relation to tasks on the BAA Secure Site Contains information for all assessments 96

97 Additional Material Orders Additional material orders open September 26 – November 2 Dont wait until the last minute to ensure you have all materials needed to return the test on time District coordinator will be sent overage materials Additional material orders open September 26 – November 2 Dont wait until the last minute to ensure you have all materials needed to return the test on time District coordinator will be sent overage materials 97

98 Additional Material Orders Only district level users can place an order Click on Addl Material Orders from the left All shipments will be sent to the district Braille orders, call and press option 4 for MI-Access Only district level users can place an order Click on Addl Material Orders from the left All shipments will be sent to the district Braille orders, call and press option 4 for MI-Access 98

99 Additional Material Orders 99

100 Order Summary/Tracking Click on Order Summary/Tracking from the left List Initial Material and Addl Material Orders Report button creates a printable report of all orders displayed You can view the Initial Material Order report and it will include overages and ancillary materials included in the order Click on Order Summary/Tracking from the left List Initial Material and Addl Material Orders Report button creates a printable report of all orders displayed You can view the Initial Material Order report and it will include overages and ancillary materials included in the order 100

101 Order Summary/Tracking Available to track your order/shipment: Order Detail for each order Separate order for answer documents from Initial Order Current status of orders Date shipped (when shipped) Shipment Detail – packing list Tracking number with link to track the package(s) through the shipping vendor i.e. UPS once shipped Available to track your order/shipment: Order Detail for each order Separate order for answer documents from Initial Order Current status of orders Date shipped (when shipped) Shipment Detail – packing list Tracking number with link to track the package(s) through the shipping vendor i.e. UPS once shipped 101

102 Order Summary/Tracking 102

103 Barcode Labels All answer documents must have a barcode label Must be the correct student Must be the correct test cycle Home school students must have a barcode label All answer documents must have a barcode label Must be the correct student Must be the correct test cycle Home school students must have a barcode label 103

104 Students must be identified for testing first Instructions to pre-ID are available in BAA Secure Site User Manual. Click on Barcode Label from the menu at the left Students must be identified for testing first Instructions to pre-ID are available in BAA Secure Site User Manual. Click on Barcode Label from the menu at the left 104 Barcode Labels

105 What is the After Date field? 105 Barcode Labels

106 106 Barcode Labels

107 Print with a laser printer, not inkjet Specific to student, school and test cycle Cannot use previous years Cannot use from other test cycles, i.e. MEAP, MEAP-Access Reprint damaged labels Ensure barcode label matches students name at top Print with a laser printer, not inkjet Specific to student, school and test cycle Cannot use previous years Cannot use from other test cycles, i.e. MEAP, MEAP-Access Reprint damaged labels Ensure barcode label matches students name at top 107 Barcode Labels

108 All answer documents must have a barcode label! All answer documents must have a barcode label! 108 Barcode Labels

109 Student Demographics Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA Full list of demographics to be pulled is in the Student Demographic Updates section of the BAA Secure Site User Manual Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA Full list of demographics to be pulled is in the Student Demographic Updates section of the BAA Secure Site User Manual Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow 109

110 BAA will use demographics with an as of date on or before October 26 Changes or corrections must be submitted in MSDS by December 4 Important to work with the district MSDS person to ensure demographics are accurate by deadlines BAA will use demographics with an as of date on or before October 26 Changes or corrections must be submitted in MSDS by December 4 Important to work with the district MSDS person to ensure demographics are accurate by deadlines 110 Student Demographics

111 If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes Demographics cannot be updated or changed on the BAA Secure Site UICs must be resolved Students must be marked SE in MSDS or MI- Access test will be invalidated – no scores! If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes Demographics cannot be updated or changed on the BAA Secure Site UICs must be resolved Students must be marked SE in MSDS or MI- Access test will be invalidated – no scores! 111 Student Demographics

112 Expected to Test Enrollment list from MSDS provided on BAA Secure Site List students enrolled and not exited in MSDS List students tested, even if not enrolled in MSDS Student demographics from MSDS All data pulled with an as of date on or before October 26 Enrollment list from MSDS provided on BAA Secure Site List students enrolled and not exited in MSDS List students tested, even if not enrolled in MSDS Student demographics from MSDS All data pulled with an as of date on or before October

113 Available November 28 along with Tested Roster Includes all students, not just students taking the MEAP Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics Available November 28 along with Tested Roster Includes all students, not just students taking the MEAP Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics 113 Expected to Test

114 Use the filters! SE Discrepancy Enrolled Discrepancy The report can only be updated via MSDS using a student record maintenance file (SRM) Expected to Test will be updated hourly with new data Data used for Accountability calculations and assessment reporting Use the filters! SE Discrepancy Enrolled Discrepancy The report can only be updated via MSDS using a student record maintenance file (SRM) Expected to Test will be updated hourly with new data Data used for Accountability calculations and assessment reporting 114 Expected to Test

115 115 Expected to Test

116 Tested Roster Very important!! For the first time, BAA will provide the MI- Access Tested Roster at the same time as MEAP-Access and MEAP Materials shipped on or before November 6, full five day tested roster Materials shipped on or before November 14, will be available but shorter time period for tested roster May be only one or two days to review Very important!! For the first time, BAA will provide the MI- Access Tested Roster at the same time as MEAP-Access and MEAP Materials shipped on or before November 6, full five day tested roster Materials shipped on or before November 14, will be available but shorter time period for tested roster May be only one or two days to review 116

117 What is the advantaged to ship materials back sooner for an earlier tested roster? Much easier for schools to identify students not marked SE and are in jeopardy of tests being invalidated. Still time to fix Much easier for schools to identify students flagged out-of-level and in jeopardy of tests being invalidated Still time to potentially fix What is the advantaged to ship materials back sooner for an earlier tested roster? Much easier for schools to identify students not marked SE and are in jeopardy of tests being invalidated. Still time to fix Much easier for schools to identify students flagged out-of-level and in jeopardy of tests being invalidated Still time to potentially fix 117 Tested Roster

118 Last chance to identify errors and report them Identify & fix out-of-level issues If tested in the wrong grade level or used the wrong grade level answer document, it cannot be corrected If grade is in incorrect in MSDS, it can be corrected in MSDS Last chance to identify errors and report them Identify & fix out-of-level issues If tested in the wrong grade level or used the wrong grade level answer document, it cannot be corrected If grade is in incorrect in MSDS, it can be corrected in MSDS 118 Tested Roster

119 Look for missing answer documents If tested in MI-Access, report any missing Look for duplicate records If duplicate students listed, submit combine Verify students are listed in building where they tested Students that did not test at the building, submit a move Look for missing answer documents If tested in MI-Access, report any missing Look for duplicate records If duplicate students listed, submit combine Verify students are listed in building where they tested Students that did not test at the building, submit a move 119 Tested Roster

120 Look for students incorrectly marked PB or NS If it is an error, submit an appeal Required to submit a reason why the students answer document was marked PB or NS Student demographics pulled from MSDS and are same as on the Expected to Test screen Use the filters! Look for students incorrectly marked PB or NS If it is an error, submit an appeal Required to submit a reason why the students answer document was marked PB or NS Student demographics pulled from MSDS and are same as on the Expected to Test screen Use the filters! 120 Tested Roster

121 121 Tested Roster

122 Not Tested Start getting prepared now BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access Schools will be required to select a reason a student did not test Start getting prepared now BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access Schools will be required to select a reason a student did not test 122

123 Avoid most common mistakes now Administrative Errors Students not exited in MSDS Students not identified as special education in MSDS Avoid most common mistakes now Administrative Errors Students not exited in MSDS Students not identified as special education in MSDS 123 Not Tested

124 Avoid most common mistakes now Administrative Errors Students not identified correctly as home school or nonpublic school students if receiving services Multiple or incorrect UIC number Needed for federal reporting and accountability calculations Avoid most common mistakes now Administrative Errors Students not identified correctly as home school or nonpublic school students if receiving services Multiple or incorrect UIC number Needed for federal reporting and accountability calculations 124 Not Tested

125 125 Not Tested

126 Report Printing Options Selected at a district level Two options: All reports Green – individual student report, student record labels and parent reports Defaults to Green option Selected at a district level Two options: All reports Green – individual student report, student record labels and parent reports Defaults to Green option 126

127 Report Printing Options 127

128 BAA Secure Site Call , press option 2 BAA Secure Site User Manual Located on log in page before logging in Located at bottom of Announcement page after logging in Call , press option 2 BAA Secure Site User Manual Located on log in page before logging in Located at bottom of Announcement page after logging in 128

129 129 Receiving Your Assessment Materials From Questar Assessment, Inc. Alison Place Senior Program Manager Questar Assessment, Inc.

130 130 WHATS NEW FOR FALL 2012 MI-Access Online Pilot The BAA will be piloting an Online Answer Document The basic idea is to explore if the traditional paper bubble answer document can be eliminated and efficiencies and cost savings can be gained from using the online method. MI-Access Online Pilot The BAA will be piloting an Online Answer Document The basic idea is to explore if the traditional paper bubble answer document can be eliminated and efficiencies and cost savings can be gained from using the online method.

131 131 WHATS NEW FOR FALL 2012 (contd) If your district completed the MI- Access Online Pilot Sign-up Survey by September 7, you will receive additional information regarding the pilot via . Districts that are participating in the pilot MUST complete pre-ID no later than 5 pm today, September 11. If your district completed the MI- Access Online Pilot Sign-up Survey by September 7, you will receive additional information regarding the pilot via . Districts that are participating in the pilot MUST complete pre-ID no later than 5 pm today, September 11.

132 132 Arrival of Materials One shipment of materials, including assessment booklets, scan documents, and pre-ID labels. Materials to arrive in districts on September 26. Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at , Option 4. One shipment of materials, including assessment booklets, scan documents, and pre-ID labels. Materials to arrive in districts on September 26. Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at , Option 4.

133 133 Shipment Packaging Materials will be shipped to districts, but will be packaged by school. Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive. Materials will be shipped to districts, but will be packaged by school. Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.

134 134 Shipment Contents The district and school boxes will contain all materials needed to administer the assessments, including: Standard print test booklets Accommodated versions Student answer documents Preprinted pre-ID barcode labels The district and school boxes will contain all materials needed to administer the assessments, including: Standard print test booklets Accommodated versions Student answer documents Preprinted pre-ID barcode labels

135 135 Shipment Contents Note: Preprinted student barcode labels will be provided to districts that pre- identified their students by September 11, Districts must continue to pre-ID their students after this date and print student barcode labels locally. Note: Preprinted student barcode labels will be provided to districts that pre- identified their students by September 11, Districts must continue to pre-ID their students after this date and print student barcode labels locally.

136 136 Shipment Contents District boxes will contain: Cover Letter District packing slip Copies of school packing slips OSA Security Compliance Form District boxes will contain: Cover Letter District packing slip Copies of school packing slips OSA Security Compliance Form

137 137 Shipment Contents District boxes will contain: Materials Return Kit that includes: UPS RS labels, MI-Access Materials Return Labels, District Return Sheet, District Return Continuation Sheet (if applicable) packing checklist, and divider sheets. District boxes will contain: Materials Return Kit that includes: UPS RS labels, MI-Access Materials Return Labels, District Return Sheet, District Return Continuation Sheet (if applicable) packing checklist, and divider sheets.

138 138 Cover Letter Explains materials enclosed in each shipment Explains materials enclosed in each shipment

139 139 District and School Packing Slips Use to inventory materials

140 140 Shipment Contents School boxes will contain: School Packing Slip Standard print forms Accommodated versions Student answer documents P/SI picture cards Rulers School boxes will contain: School Packing Slip Standard print forms Accommodated versions Student answer documents P/SI picture cards Rulers

141 141 School boxes will contain : Preprinted pre-ID barcode labels* Class/Group ID Sheets School Header Sheets School Return Envelopes OSA Security Compliance Forms *For students pre-identified in the BAA Secure Site by September 11, School boxes will contain : Preprinted pre-ID barcode labels* Class/Group ID Sheets School Header Sheets School Return Envelopes OSA Security Compliance Forms *For students pre-identified in the BAA Secure Site by September 11, Shipment Contents

142 142 Shipment Contents IMPORTANT!! School Coordinators should inventory materials using the school packing slip. IMPORTANT!! School Coordinators should inventory materials using the school packing slip.

143 143 Shipment Contents An overage of most materials has been included in the school box, which should reduce the need for additional materials. Contact the District Coordinator if any materials are missing and/or if additional materials are required. An overage of most materials has been included in the school box, which should reduce the need for additional materials. Contact the District Coordinator if any materials are missing and/or if additional materials are required.

144 144 OSA Security Compliance Forms OSA Security Compliance Forms are to be: Completed by all coordinators, all assessment administrators, and all others who will assist in the classroom with administering the assessments. Kept on file for one year by the MI- Access District Coordinator. OSA Security Compliance Forms are to be: Completed by all coordinators, all assessment administrators, and all others who will assist in the classroom with administering the assessments. Kept on file for one year by the MI- Access District Coordinator.

145 145 Returning Materials After Testing

146 146 No Missing Pre-ID Barcode Labels, Please! All student answer documents returned for scanning and scoring must have pre- ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.

147 147 Dont Be Late! Please be sure to ship return materials by November 14, 2012 to ensure your students answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials. Please be sure to ship return materials by November 14, 2012 to ensure your students answer documents are processed and scored. Districts will be assessed financial and other penalties for late materials.

148 148 Return of Materials to Questar Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet. School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired. Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet. School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.

149 149 Return of Materials to Questar School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

150 150 Return of Materials to Questar In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions. return labels

151 151 Avoidable Processing Errors School Return Envelope returned without School Header Sheet. Total number of answer documents not bubbled on School Header Sheet. Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet. School Return Envelope returned without School Header Sheet. Total number of answer documents not bubbled on School Header Sheet. Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.

152 152 Avoidable Processing Errors (contd) Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box). Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment). Completed answer documents found outside the School Return Envelope (for example, at the bottom of the box). Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).

153 153 Submitting Questions View any time at: View any time at:

154 154 Fees Dan Evans Assessment Analyst for Students with Disabilities Office of Standards & Assessment

155 155 Fees for Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. If a label cannot be affixed by the contractor, the document will not be scored. Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. If a label cannot be affixed by the contractor, the document will not be scored.

156 156 Fee Schedule

157 157 The Most Common Administration Errors

158 158 Most Common Administration Errors Students NOT flagged as Special Education in MSDS Answer documents returned without barcode labels Answer documents returned with incorrect barcode labels (name on answer document does not match label) Students NOT flagged as Special Education in MSDS Answer documents returned without barcode labels Answer documents returned with incorrect barcode labels (name on answer document does not match label)

159 159 Students taking multiple assessment types Answer document: Does not have form number bubbled in and/or written in Completed by students rather than by assessment administrators Students taking multiple assessment types Answer document: Does not have form number bubbled in and/or written in Completed by students rather than by assessment administrators Most Common Administration Errors

160 160 Students taking out-of-level assessments (test form grade does not match pre-ID grade) Test booklets returned with no Answer Documents and vice versa Students taking out-of-level assessments (test form grade does not match pre-ID grade) Test booklets returned with no Answer Documents and vice versa Most Common Administration Errors

161 161 Administering accommodated version of Functional Independence assessments when not documented in the students IEP and/or used in daily instruction Answer documents not completed correctly Administering accommodated version of Functional Independence assessments when not documented in the students IEP and/or used in daily instruction Answer documents not completed correctly Most Common Administration Errors

162 162 Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely) Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely) Most Common Administration Errors

163 163 PAA and SAA scores not recorded for each student for each item for P/SI assessments Counts for AMO/first-time orders not entered by appropriate district level personnel PAA and SAA scores not recorded for each student for each item for P/SI assessments Counts for AMO/first-time orders not entered by appropriate district level personnel Most Common Administration Errors

164 164 Counts for AMO/first-time orders not entered under appropriate schools Tested Roster not being reviewed by many districts Counts for AMO/first-time orders not entered under appropriate schools Tested Roster not being reviewed by many districts Most Common Administration Errors

165 165 IMPORTANT COMMUNICATIONS The BAA and/or Questar sends important s to District MI-Access Coordinators throughout the administration cycle. Ensure your contact information, particularly address, is updated and accurate in EEM (Educational Entity Master). The BAA and/or Questar sends important s to District MI-Access Coordinators throughout the administration cycle. Ensure your contact information, particularly address, is updated and accurate in EEM (Educational Entity Master).

166 166 Ensure your districts IT professional confirms you can receive these s and attachments. IMPORTANT COMMUNICATIONS

167 167 Questions

168 168 MI-Access Top 10 List 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district 10.Fill in answer bubbles completely with a #2 pencil 9.FI students do not fill in their own bubbles 8.Tested Roster is IMPORTANT 7.Verify information in the Educational Entity Master (EEM) 6.Security Compliance Form stays in district

169 169 MI-Access Top 10 List 5.MSDS entries very important 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL! 5.MSDS entries very important 4.Inventory Materials when received 3.Apply Pre-ID Labels to Answer Documents 2.Know Your Accommodations 1.READ the MANUAL!

170 Contact Information Call Select Option 4 Call Select Option 4

171 Thank You! Archived Event VHS or DVD copy Brenda Hose at or Archived Event VHS or DVD copy Brenda Hose at or


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