1. Questions? Type in Q&A Computer Based Testing Best Practices 2013-14 February 13, 2014 Grade 5 FCAT 2.0 Computer Based Testing Best Practices

2. Vocabulary CBT- Computer Based Testing PBT- Paper Based Testing Test Session- A state mandated period of time in which a student tests. Test Group- A group of students which tests together. With CBT up to 3 test groups may test per day. Usually consists of early morning, late morning and afternoon groups. A “1,2,1,2” test schedule- A schedule in which one test group finishes the entire test before starting another. Refers to testing session 1 then session 2 for a two day, two session test. This is the CBT testing method Broward will use.

3. Vocabulary Pearsonaccess.com/fl- All testing is managed out of www.pearsonaccess.com/fl Your school’s username is schnXXXX and your Principal’s email address sets and resets the password. The color of this site is BLUE. www.pearsonaccess.com/fl Pearsonaccess Training Center - A state mandated period of time in which a student tests. Proctor Caching- Done at the district for traditional schools. Charters must set up proctor caching computers. Epat- Mandatory practice tests that must be completed by each students participating in FCAT CBT. Subject specific, must complete one per subject.

4. Vocabulary TestNav 6.9- Program installed on every computer that students use to access online tests. TestHear – Program installed for students with accommodations to access accommodated forms. Seal Codes – A four digit number provided to open the second session of a two session test. Do not give out until session 2.

5. CBT Materials Work Folder – A yellow folder provided to students to use, one for each Computer Based Mathematics test session (for a total of 2). Is secure once used Work Sheet – Schools may provide these to students taking a reading Computer Based Test, one per test session. Is secure once used. Reference Sheet – A copy is provided electronically though a hard copy can be made and provided. Make absolutely sure each student has the correct reference sheet for the test they are taking.

6. Students to be Tested 6 The state is mandating the computer based assessment of Grade 5 Math during the second week of the April FCAT window above. Schools should schedule one or more sessions per day, to ensure that testing is completed. Since the testing window allows for multiple test sessions to be scheduled throughout the week, it is also possible to reassign absent students to an existing session scheduled later in the week rather than specifying make-up days. Three additional make-up days are provided, May 5 – 7th Any deviation from this schedule requires written approval from the FDOE prior to implementation. TestTesting WindowDuration Grade 5 FCAT - MathApril 28 – May 2, 2014 2 separate 70 minute sessions

7. Paper Administration Schedule 7 Test Mandatory Testing Date Duration Paper Based Accommodations for Computer Based Tests The first two days of the designated testing week Per test taken

8. Preliminary Planning DOE Site Certification  Feb. 18-March 15 FCAT Live Training (CBT & PBT)  Feb. 13-14 District wide Infrastructure Test  February 27th

9. EL FCAT CBT Testing Schedule- Week 2 Grade 5 Group APRIL 28, 2014 APRIL 29, 2014 Grade 5 Group APRIL 30, 2014 May 1, 2014 May 2, 2014 5 Math- Group 1 1 st Period Math SESSION 1 of 2 70 minutes Math SESSION 2 of 2 70 minutes 5 Math- Group 3 1 st Period Math SESSION 1 of 2 70 minutes Math SESSION 2 of 2 70 minutes Continued Through May 7th 5 Math- Group 2 2 nd or 3rd Period Math SESSION 1 of 2 70 minutes Math SESSION 2 of 2 70 minutes 5 Math- Group 4 2 nd or 3rd Period Math SESSION 1 of 2 70 minutes Math SESSION 2 of 2 70 minutes Continued Through May 7th

10. EL FCAT CBT Testing Schedule- Week 3 GrGr May 5, 2014May 6, 2014May 7, 2014May 8, 2014May 9, 2014 5Math Makeups No More Grade 5 Math Testing

11. ePATs ePAT Electronic Practice Assessment Tool Provides students an opportunity to practice using the computer-based platform prior to testing. Available for download at www.FLAssessments.com/ePATs.www.FLAssessments.com/ePATs Download ePAT launcher separately from test content. Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. Scripts and instructions for downloading ePATs are under the Resources tab. 11

12. Practice Tests (ePATs) 12 Students are required to participate in a practice test at the school using the script provided at pearsonaccess.com/fl (epat tab). Practice test is delivered using an ePAT (electronic practice assessment tool). The ePAT launcher is new this year and must be reinstalled at Middle Schools. ePAT is available for students to practice on their own. After participating in a practice test, students can request a four-function hand-held calculator. TestHear ePATs are available for students who will use accommodated CBT forms (e.g., zoom, screen reader, color contrast, large print, assistive devices). Be aware during practice of what students may or may not understand about CBT (decimal example)

13. PearsonAccess Preid has been uploaded Once the second round of Preid is uploaded you can begin working with it (after March 3 rd ) Authorization tickets are available once you have assigned test sessions. YOU time the test. Pearson Access/TestNav does not have automatic test timing.

14. Computer Preparations Each workstation (student computer) to be used for testing must meet the minimum specifications and be prepared according to the instructions provided in the 2013–2014 Technology Coordinator Guide available at www.FLAssessments.com/AdditionalResources. Schools must ensure that all workstations meet the minimum specifications; in addition, it is strongly recommended that an ePAT be run on all new workstations to ensure that the display size is appropriate for testing. The Infrastructure Trial test must also have been successfully loaded on each workstation prior to the test administration. Any schools that have not already downloaded the newest version of TestHear to workstations for students who will use accommodated CBT forms must go to www.FLAssessments.com/Downloads and download the updated software. 14

15. Accommodations 15 TestHear accommodated forms (e.g., large print, screen reader, color contrast, zoom, assistive devices) are available for this administration. Any student who requires an accommodated CBT form will need to test using TestHear software. Paper accommodations are available only when the accommodation is not available on the computer. (regular print and braille). Most accommodations can be completed via computer. TestHear only runs on a windows based computer Items read accommodation may be performed by a test administrator if TestHear does not work.

16. TEST SECURITY Room Arrangements: – Ensure that no student can view another student’s screen or communicate test answers – Privacy Screens should be used by schools – Test Administrators must be actively monitoring students **This means that for the entire test session, the adults in the room are actively walking around, observing students, and proactively addressing the class as to any potential issues.** – Ensure that there is adequate space (3 feet) between students that are testing. – For any paper based accommodations ensure the security of materials – Ensure all electronic devices are not in students’ possession.

17. Pearson Support and PearsonAccess Contacts for Support (in this order) District ETS department: 754-321-0411 Student Assessment: 754-321-4250 Pearson: 1-877-847-3043 Appendix C in the 2013-14 FCAT Manual provides the following information: PearsonAccess ̶ User accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.) ̶ Browser requirements ̶ Logging in for the first time ̶ Resetting passwords

18. 15 Minute Rule and important notes about Computer Based Testing If you or your technical staff cannot login to TestNav within 15 minutes, it is best to send students to their regular class, fix the issue, then allow them to test. A Computer Based test that has been entered and worked on (items have been answered) must be completed before a students leaves campus for that day.

19. School Coordinator Before Testing Communicate the process for collecting required administration information to your test administrators. Distribute test group codes to test administrators. Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test sessions. Verify student information and create test sessions. 19

20. School Coordinator Before Testing If any students who require special accommodations are testing at your school, discuss with test administrators how accommodations will be provided (see Appendix A of the Spring 2014 CBT Manual). Distribute Session Rosters and Student Authorization Tickets on the day of test administration. Distribute Seal Codes to test administrators before students begin Session 2. Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE. 20

21. School Coordinator Before Testing If any students who require special accommodations are testing at your school, discuss with test administrators how accommodations will be provided (see Appendix A of the Spring 2014 CBT Manual). Distribute Session Rosters and Student Authorization Tickets on the day of test administration. Distribute Seal Codes to test administrators before students begin Session 2. Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE. 21

22. School Coordinator Before Testing Arrange ePATs Schedule and arrange ePAT practice test sessions as described in the Spring 2014 CBT Manual. Before a student can participate in a computer-based test administration, the student must complete the correct ePAT to become familiar with the computer-based system. However, students who previously participated in an ePAT for the subject test they are scheduled to take are NOT required to participate in an ePAT session for this administration. Instruct school personnel to make students aware that they can access ePATs on their own at any time prior to testing. The ePAT Launcher, ePATs, and scripts for administering the practice tests are all located at www.FLAssessments.com/ePATs. Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. Accommodated practice forms are also available at www.FLAssessments.com/ePATs. 22

23. School Coordinator Before Testing Make sure that Test Administrators have the correct materials –Work folders –FCAT 2.0 Reading Passage Booklets –Other materials, as indicated in the Spring 2014 RMS Manual (as applicable) If your school is providing hard copies of the CBT Worksheet or reference sheets, make a sufficient number of copies for all students taking the assessment and that the correct document is provided to the students for the subject area testing. 23

24. School Coordinator During Testing Ensure the test sessions have been started in PearsonAccess. Provide test administrators with additional materials during testing, as necessary. Monitor each testing room to ensure that test administration and test security policies and procedures are followed. Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room. Be available during testing to answer questions from test administrators. In PearsonAccess, monitor session status and resume students’ tests, if necessary. Arrange for and supervise make-up administrations. 24

25. School Coordinator After Testing Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigations. In PearsonAccess, stop test sessions and invalidate student tests, if necessary. In PearsonAccess, record accommodations actually used by students. Organize materials and return them to your district assessment coordinator (refer to the Spring 2014 RMS Manual for return instructions). Store Student Authorization Tickets and Session Rosters until results are reported for this administration and then destroy them as directed by the district assessment coordinator. File the FCAT 2.0 Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

26. Setting Up PearsonAccess Logging in to Pearson Access Verifying Student Data Creating and Assigning Test Sessions Printing Authorization Tickets

27. Logging in to Pearson Type www.pearsonaccess.com/fl into your browser bar:www.pearsonaccess.com/fl

28. Logging in to Pearson FOR FCAT From the Home Tab Click the Log into PearsonAccess button FOR INFRASTRUCTURE TEST From the Training Tab Click the Log into PearsonAccess Training Site button

29. Logging in to Pearson You will be asked for your username and password. This is maintained at your school by your Principal. ****NOTE: If you cannot locate your password you may reset it by pressing Reset your Password and entering your Principal’s contact information. An email allowing the Principal to change the password will then be sent directly to their CAB account.**** Username: schnXXXX Password: set by Principal You may unlock your school’s account, and reset password from this screen

30. Logging in to Pearson Once you have logged in you will get a screen that looks like the one to the right. Make sure that the test you are working with is indicated in the upper left hand corner. If you need to change the test you are working on, click the blue “change” link….. ….and select the administration you are working in, then the save button #1 #2 #3

31. Verifying your student data Once you have indicated the correct test, go the Test Management tab to view your session information. Then click on the Manage Test Sessions link below.

32. Verifying your student data You will see one generic session for each grade level has been created for you automatically through the preid process, in this example it is titled M05-FL SESSION. To view the students who have been uploaded click on that session.

33. Verifying your student data Now you have access to the session detail and a list of student names. These are all of your students in the 5th grade. In order to place students in separate classroom sessions you will need to organize them. The best way to do this is to run a “check roster”. Do this by clicking on the “Session Roster” at the top of the page. The session roster represents a printed version of your generic session, will include all of your 5th grade students uploaded via preid and will open in Adobe Acrobat. Make sure you select “open with” Adobe Acrobat and the OK button once you are asked to

34. Verifying your student data Your roster will look like this:

35. Verifying your student data Go down the check roster, making sure that all the students are still enrolled at your school. Double check names, SID numbers and other demo information to ensure that it is correct. If you want to write on the check roster you may cross out names or correct information you know is incorrect. Once you have checked your students you can start assigning them to sessions.

36. Assigning Test Sessions For instructions on assigning test session go to page 150 in the Computer Based Manual. Go the Test Management tab to view your session information. Then click on the Manage Test Sessions link.

37. Assigning Test Sessions You will see one generic session has been created for your automatically through the preid process, it is titled M05-FL SESSION. To view the students who have been uploaded click on that session.

38. Assigning Test Sessions Once you have clicked on the session you will have access to the session detail and a list of student names (blacked out for privacy).

39. Assigning Test Sessions At the Elementary level, creating test groups based on classrooms and accommodation types is the most efficient way of managing students in a computer based testing environment. For example, you may want to test Mrs Smith’s class on Monday and Tuesday and Mrs. Reynolds class on Wednesday and Thursday. To do this you should name and date your Pearson Access sessions accordingly while you create them. Click on the New Session button from the Manage Test Sessions screen.

40. Assigning Test Sessions Click on the New Session button from the Manage Test Sessions screen. Fill in this information; Session Name, Test to be Administered, Default Form Group Type (for most students this will be Main), Scheduled Start Date, Scheduled Start Time and Location/Room. Keep in mind that the Start Date, Time and Location/Room are all for organizational purposes only. If you happen to test on another day, the system will not block you from doing this. Once you have entered all of this information click the “Save” Button IMPORTANT SELECTING ANY OTHER FORM TYPE THAN MAIN WILL REQUIRE TESTHEAR TO BE USED. BE CAREFUL IN WHAT TEST YOU SELECT. IE 5TH GRADERS MUST BE ASSIGNED THE 5 TH GRADE TEST

41. Assigning Test Sessions If you have entered in the information correctly you will get a message letting you know the session was successfully created.

42. Move Students into Test Sessions Sort by class…… …..and select all students in that class and click the move button

43. Pearson will prompt you to select an existing session or to create a new one. You will select the existing and click the move students button. Move Students into Test Sessions Reason session may not appear? It could be that you created a session for another grade level or test form by accident.

44. 1.) Pearson will prompt you to confirm the move. Press Yes… Move Students into Test Sessions 2.) Pearson then shows you when the move is complete 3.) If you then want to view the students you just assigned click on the “go to session details” link… You should see your students in the new session.

45. Print Authorization Tickets Enter the test session you want to print tickets for. From the top menu select the Authorizations Drop Down and Select how you want your tickets printed:

46. Print Authorization Tickets Depending on how you printed your tickets (this is a full page example) you will get a pdf file with all of your authorization tickets. Once you have printed them do not give them to test administrators until the day of testing.

47. Infrastructure Test (Training Center) Use the create students wizard to create “fake” students to fill your test sessions.

48. Infrastructure Test Then type in a class name (ALL CAPS) and the number you want to create (up to 99).

49. Questions? Contact Student Assessment and Research Karl Yeats or Adrienne C. Reynolds at 754-321-4250