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Introduction to the Nevada SharePoint Site

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Presentation on theme: "Introduction to the Nevada SharePoint Site"— Presentation transcript:

1 Introduction to the Nevada SharePoint Site

2 Better Way/Communication
Will SharePoint meet our needs for sharing information & Tracking Action items?

3 What is SharePoint? Collection of tools to improve user and team productivity by providing workspace for team projects, posting documents and tasks and a discussion site Web based – updates as we input information. Secure – team members must be added and permissions can be set as needed

4 Makes information sharing more effective by providing a central location for sharing information, managing schedules and workflow Facilitate decision-making processes Can be set to alert you to additions or changes to your site Agency is allowing states to “go with it”, we have the freedom to set it up to meet our needs

5 Entrance page for Nevada employees -

6 From the main page ~ we can break out to other sections
Specific groups or teams can be added as needed: Management Admin Programs Soils Engineering

7 Clicking on the Soils link
Events on the Calendar Clicking on the Soils link

8 Events (for the Calendar) can show up as a list ~

9 In Calendar view ~

10 Task pane give you more options – export/Link to Access, Excel
Link to Outlook ~ one way, after upgrades it will link both ways

11 When you input your calendar items, you can create a web for your conference or meeting. (the little colored icon indicates a web created)

12 Creating a new web gives your team a place to share documents and a central location for all information pertaining to the workshop, project, etc…

13 Advantages Share documents Input comments but still retain original
Can access, view, comment on documents in short notice Set permissions as needed Can set alerts to be notified when changes are made

14 On your sections main page – you can customize announcements
Open discussions Tasks can be assigned and tracked

15 Tasks Items can be entered, assigned & tracked
Datasheet can be customized as needed Alerts can be set

16 Two task lists created for Nevada and National Registers

17

18 Columns can be added Can be linked to excel Charts and reports can be created

19 SharePoint Overview Lists – Announcements – share news, status and other short bits of news or information. Events – calendar-based view of upcoming meetings, deadlines Custom list in datasheet view – specify columns – opens in spreadsheet-like environment for easy data entry, editing and formatting. Tasks – Create a tasks list to track work items Gantt view format : Shows bar graph with start date, milestones, percent complete and finish date. Allows visualization of a project plan and schedule of tasks.

20 Overview Shared Document Workspaces- allows multiple users to collaborate and work on the same document, with versioning capabilities to track changes Discussion or Blog sites – for comments and input regarding your group’s specific issues

21 SharePoint Once you get in there, it is easy to understand
It is the direction the Department is going (they are not exactly sure how) They are allowing us to find how it works best for us - Work with it - find out what works for you Experiment with the features

22 Permission levels ~ reader, web, admin
Considerations Permission levels ~ reader, web, admin (access, data entry, site creation) Contact person ~ each section can be responsible for Departmental information, update and postings Calendars ~ for all action items/due dates or separate calendars for each department?


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