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21 st CCLC Fall Workshop September 9, 10, 17, 2009.

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Presentation on theme: "21 st CCLC Fall Workshop September 9, 10, 17, 2009."— Presentation transcript:

1 21 st CCLC Fall Workshop September 9, 10, 17, 2009

2 Welcome FY10 Grantees! America SCORES Chicago Aspira, Inc. of Illinois Beacon Street Gallery and Performing Arts Bloom Township HSD 206 Board of Trustees of the U of I Brighton Park Neighborhood Association Bureau Henry Stark ROE 28 Cahokia SD 187 Canton SD 66 Center for Community Academic Success Partnerships

3 FY10 Grantees Center for Community Arts Partnership, Columbia College Central States SER Champaign Ford ROE 9 Chicago Arts Partnership in Education Chicago Public Schools 299 Chicago Youth Centers Christopher SD 99 Cities in Schools, Aurora Comer Science and Education Foundation Community Consolidated SD (Evanston)

4 FY10 Grantees Crete Monee SD 201 U Dallas ESD Dolton West SD 148 East Richland CUSD 1 Egyptian CUSD 5 Enlace Chicago Family Focus Freeport SD 145 Henderson Mercer Warren ROE 27 Howard Area Community Center

5 FY10 Grantees Illinois Alliance of Boys and Girls Clubs Jane Addams Hull House Association Logan Square Neighborhood Association Mt. Vernon SD 80 Madison SD 12 Meridian CUSD 101 Metropolitan Family Services Neighborhood Technology Resource Center National Museum of Mexican Art Nicasa

6 FY10 Grantees Northeastern Illinois University Passages Alternative Living Programs, Inc. Peoria SD 150 Project Success of Vermilion County Proviso Leyden Council for Community Action Quincy SD 172 Rock Island ROE 49 Rockford SD 205 Round Lake SD 116 School District U-46 (Elgin)

7 FY10 Grantees Springfield SD 186 Umoja Student Development Corporation Urbana SD 116 Waukegan CSD 60 West Chicago Elementary SD 33 Will County ROE 56 Windows of Opportunity YMCA of Southwest Illinois

8 Gails FY07 Grants Alton SD 11 CPS 299 Family Focus, Inc. Driven and Empowered Youth Northeastern Illinois University Center for Community Academic Success Partnerships (CCASP) Chicago Youth Centers

9 Gails FY08 Grants Beardstown SD 15 Alton SD 11 East St. Louis SD 189 Benton SD 103 Family Focus, Inc. Metropolitan Family Services Childrens Home and Aid Society Dime Child Foundation

10 Gails FY08 Grants Decatur SD 201 Mt. Vernon SD 61 Canton Union SD 66 Homework Hangout Springfield Urban League Project Success of Vermilion County Springfield SD 186 Westside Health Authority CCASP

11 Gails FY09 Grants Enlace Firman Community Services Driven and Empowered Youth Center of Higher Development Central States SER

12 Gails FY10 Grants Christopher SD 99 Canton Union SD 66 Meridian SD 101 Springfield SD186 Family Focus, Inc. Enlace YMCA of Southwest Illinois Brighton Park Neighborhood Council

13 Gails FY10 Grants Logan Square Neighborhood Association Passages Alternative Living Programs, Inc. Aspira, Inc. Quincy SD 172 Central States, SER Northeastern Illinois University CCASP Egyptian SD 5 Metropolitan Family Services

14 Gails FY10 Grants Cahokia SD 187 Umoja Student Development Corporation Mt. Vernon SD 80 Howard Area Community Center American SCORES Chicago Urbana SD 116 Madison CUSD 12 Crete-Monee SD 201 U Dallas ESD 327 East Richland CUSD 1 Peoria SD 150

15 Gails FY10 Grants (continued) Henderson Mercer Warren ROE 27 Project Success of Vermilion County Champaign Ford ROE 9 Brighton Park Neighborhood Council CPS 299 Chicago Youth Centers Family Focus, Inc.

16 Garys FY07 Grants Cities in Schools, Aurora SD U-46 (Elgin) Dolton SD148 Bureau Henry Stark ROE 28 Rockford SD 205 Comer Science and Education Foundation Urban Solutions Centers for New Horizons

17 Garys FY 08 Grants Breakthrough Urban Ministries Cities in Schools, Aurora Will County ROE 56 Waukegan SD 60 Berwyn South SD 100 Dolton SD 148 Rock Island ROE 49 Rockford SD 205

18 Garys FY08 Grants Bureau Henry Stark ROE 28 Nicasa Jones Memorial Community Center Beacon Street Gallery and Performing Arts Southwest Youth Collaborative Build, Inc. Northwestern University Settlement Boys and Girls Clubs of Chicago Illinois Alliance of Boys and Girls Clubs

19 Garys FY09 Grants West Harvey Dixmoor SD Dolton SD 149 St. Anne CHSD 302 CCSD 65 (Evanston) Rock Island ROE 49 Community Arts Partnerships in Education

20 Garys FY10 Grants Bureau Henry Stark ROE 28 West Chicago ED 33 Rockford SD 205 Board of Trustees of the U of I Windows of Opportunity SD U-46 (Elgin) Will County ROE 56 Comer Science and Education Foundation Rock Island ROE 49 Center for Community Arts Partnerships, Columbia College

21 Garys FY10 Grants Nicasa Neighborhood Technology Resource Center Dolton West SD 148 Bloom Township HSD 206 Illinois Alliance of Boys and Girls Clubs Cities in Schools Aurora 2000 Chicago Arts Partnerships in Education Proviso Leyden Council for Community Action National Museum of Mexican Art

22 Garys FY10 Grants Beacon Street Gallery and Performance Co. Round Lake Area SD 116 Freeport SD 145 Jane Addams Hull House Association CCSD 65 (Evanston) Waukegan SD 60

23 Grantee Responsibilities Implement the program in the approved proposal Make no programmatic changes without filing an amendment Do not change hours of programming Do not make major changes in staff levels without permission, especially related to administrative salaries or instructional salaries Do not change/add/delete schools approved in proposal

24 Responsibilities Follow Program Specific Terms of the Grant, RFP Attachment 13 Maintain attendance records Maintain the size and scope of the program throughout the lifetime of the grant Gather data as required for the Profile and Performance Information Collection System (PPICS) reporting for the Annual Performance Report to USDE ***Call your consultant if you have questions

25 Amendments ProgrammaticAdding/changing staff, programmatic changes Do as needed during the year Do before any change is made Do not change schools FiscalCells within budget change by $1000 or 20% whichever is greater; opening a new cell Do before the change is made Do not wait until end of year Amendments require a minimum of 30 days before the end date of the grant

26 Out of State Travel 50 or more miles from Illinois borders No out of state travel without prior permission from ISBE Submit request on form to be accessed online at Request should come from the fiscal agent, not the individual school or person Do not schedule airfare, hotel, etc., until permission is received. USDE 21 st CCLC Summer Institute travel is exempt from this requirement.

27 Projected Numbers of Students If projected numbers change by 10%, either more or less, send ISBE a letter to indicate this for the permanent file. If not, ISBE auditors will cite this exception when auditing.

28 PPICS FY09 Due Date All data must be updated, entered, and certified by November 2, Funds will be frozen for projects that do not complete the APR by this time.

29 PPICS Requirements FY10 Cohort Complete only the Grantee Profile by November 2, Refer to program binder for PPICS reporting requirements for FY10 and put systems into place at this time for reporting summer 2009 and school year data, i.e., for the FY10 APR.

30 PPICS Reporting Three milestones were established this year and will continue in FY10. ISBE/LPA will review timelines and provide more information. LPA will provide tips and assistance. Funds are currently frozen for some projects because milestones were not met.

31 Yearly Activities Monthly Webinars Mandatory Evaluation and Sustainability Workshops Monitoring and Site Visits ISBE Compliance Audits

32 Yearly Activities PPICS Assistance Quarterly Newsletter Quarterly Professional Development Advisory Group (PDAG) Meetings 21 st CCLC List Serv Postings Statewide Evaluation (NIU)

33 Important FY10 Dates October 2009 Evaluation Workshops Monitoring Visits (ongoing through February) Lights ON! Afterschool, Oct. 22 November 2, 2009 PPICS completed and certified January 2010 Sustainability Workshops Mott State Networks Meeting

34 Important FY10 Dates February , NCLB Conference, Chicago 17-20, Foundations Conference, Jacksonville, FL April , Spring Workshop, Oak Lawn; Continuation Applications distributed 19-21,National Afterschool Association Conference, Washington, DC PPICS reopens for FY10 data

35 Summer Activities July-August 2010 FY11 Continuation Applications, July 1 Summer Institute--TBA

36 ISBE Monitoring Visits Conducted by LPA Fidelity to Proposal FY07, FY08, and FY09 grantees to be visited No surprises Public documents Training held by webinar on August 25,2009 Archived at https://portal.learningpt.org.isbe21cclc/publichttps://portal.learningpt.org.isbe21cclc/public Fidelity to PPICS PPICS Fidelity Rubric Quality Programming Observation of Activities

37 Important Contact Information Springfield Office Marci Johnson, Division Supervisor, Gail Meisner Gary Miller Pam Bokamp, Learning Point Associates PPICS assistance https://portal.learingpt.org.isbe21cclc/public ISBE Website Forms Announcements

38 Questions???


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