1. Slide 1 Student Progress Notes in the SoN Outline Impetus of Today’s Discussion Purposes of Quarterly Progress Notes Courses & Satisfactory Progress Barriers Supports Resources

2. Slide 2 Student Progress Notes in the SoN What is the impetus for today’s discussion? A lack of documentation of student progress in all degree programs is causing student concerns to go unaddressed. Documentation is important for our accreditation as well as for quality student advising.

3. Slide 3 Student Progress Notes: Purpose What is the purpose of the progress note? 1.Provide feedback. Problems identified can be addressed before worsening. Students can be supported to succeed. 2.Documentation. Unrecorded behaviors/issues cannot be identified as a part of a pattern, if one exists.

4. Slide 4 Student Progress Notes: Purpose 3.Comply with UW Grad School policy. Units identify person responsible for evaluating students (GS Memo 16). 4.Comply with SoN policy. Students are to be evaluated on a quarterly basis by the advisor and/or instructor (AS Memo 2).

5. Slide 5 Student Progress Notes: Purpose 5.Meet accreditation standards. CCNE (national), Washington State Nursing Care Quality Assurance Commission (state), and national sub-specialty accrediting bodies. 6.Fulfill the role of faculty advisor and supervisory committee chair. For masters, DNP, and PhD students, the faculty advisor and committee chair ‘keeps a written log of student progress in the student file’.

6. Slide 6 Student Progress Notes & Courses Can a student pass courses yet not make satisfactory progress? Yes – if we let it happen! (If a student isn’t making satisfactory progress, a warning card, contract, and/or letter are needed, but that is for another PP!)

7. Slide 7 Student Progress Notes & Courses How can a student pass courses but not make satisfactory progress? BSN, ABSN, and Masters students must meet Essential Qualifications. BSN and ABSN students must have a cumulative GPA of 2.0 or higher. Grad students must have a quarterly and cumulative GPA of 3.0 or higher. Progress toward thesis/project or dissertation must be demonstrated.

8. Slide 8 Student Progress Notes & Courses Quarterly student progress notes: a.Identify satisfactory progress or a problem/unsatisfactory progress. b.If there is a problem, state in writing how to make satisfactory progress and inform student of what may happen if unsatisfactory progress continues.

9. Slide 9 Student Progress Notes: Barriers What barriers do I experience in writing quarterly student progress notes? No time Don’t remember Don’t know where to start Don’t know how the student is doing Don’t know names of my advisees Unsure who is supposed to write the note

10. Slide 10 Student Progress Notes: Supports Supports for writing notes: Quarterly email reminders Notes can be short, e.g.: 1/10/14: John Doe is making satisfactory progress in the PhD program. He has just completed data collection and will begin analysis this quarter. Jane Smith, chair.

11. Slide 11 Student Progress Notes: Supports Suggested outline for a note if you have more time: a.Name of student. b.Date, including quarter and year. c.Course name/number and name of clinical agency, if applicable. d.Comment on student demonstration of satisfactory progress, including course or focal area objectives, Essentials, etc. e.Instructor/advisor name and signature. f.Student signature indicating that s/he has read the evaluation.

12. Slide 12 Student Progress Notes: Supports Send email notes (for printing & filing) to: BSN & ABSN - Anh Shafer PhD, MN, MS, DNP - Betsy Mau

13. Slide 13 Student Progress Notes: Supports To find out how a student is doing, send an email request for update Departmental staff might be able to provide names of masters student advisees, as they are assigned by department

14. Slide 14 Student Progress Notes: Supports If unsure who is to write a note, part 1: Confirm selection of a supervisory committee chair with Betsy Mau, Determine at specialty track meeting who will write notes for each student CC other faculty (advisor or committee chair) on your email to inform them that a note was written

15. Slide 15 Student Progress Notes: Supports If unsure who is to write a note, part 2: The person signing the warrant, i.e. the student's supervisory committee chair, is vested with the authority to assure - and by signing is indeed assuring - that the student has satisfactorily met all program requirements.

16. Slide 16 Student Progress Notes: Supports If unsure who is to write a note, part 3: PhD students cease to have an academic advisor once a supervisory committee chair has been selected: the PhD student's supervisory chair = the academic advisor. If the PhD supervisory committee chair signs that the student has fulfilled program requirements, his/her signature is authoritative.

17. Slide 17 Student Progress Notes: Supports If unsure who is to write a note, part 4: MN students often continue to have an academic advisor even after a supervisory committee chair has been selected: a.Before the chair signs that warrant, and ideally throughout the thesis/project process, s/he ought to communicate with the academic advisor to assure that the student is making satisfactory progress toward program requirements – and vice versa. b.Both the chair and the academic advisor ought to be making progress notes on the student.

18. Slide 18 Student Progress Notes: Resources Web Resources AS Memorandum 2: Student Evaluations http://nursing.uw.edu/node/884 Links to: Graduate School policy Definitions of satisfactory progress Essentials

19. Slide 19 Student Progress Notes: Resources Web Resources: Student Advisement From the SoN home page, click: Faculty Faculty Support Student Advising or go to http://www.son.washington.edu/faculty/supp ort/advising.asp

20. Slide 20 Student Progress Notes: Requests? What other information or resources about advisement questions, issues, tips, etc. would be helpful to you?