1. Early Alert Notification System Sinclair Community College Elizabeth Price Post-Transition ILP & Early Alert Coordinator

2. Early Alert Program: A system that allows for faculty to notify advisors of issues* that may affect the success of a student. *Not just academic difficulty

3. Overview of the Early Alert Process In Steps

4. Faculty identifies a student or students who are having difficulty in class: Never Attended Class Excessive Absences Tardiness Academic Concern Low Homework/Quiz Scores Low Test Scores Personal Concern Other STEP 1

5. Notification is sent by the instructor through the Student Success Plan (SSP) website. STEP 2

6. Select the course

7. Click student on your roster Indicates ILP/CAP Program or prior early alerts

8. Kristan attended the first class and has not returned. I recommend she withdraws.

9. An email is automatically distributed to the student’s advisor. Students without an assigned advisor are distributed to the Academic Advising Department or Counseling Services depending on the reason for the notification Faculty receive an automatic email confirming the alert was delivered to the advisor. STEP 3

10. Excessive Absences Withdraw Kristan attended the first class and has not returned. I recommend she withdraws. Advisor’s View

11. Advisor Contacts Student Advisor Contacts Student Phone Email Letter STEP 4

12. Advisor updates faculty on the progress of the early alert via email. The SSP system sends the email on the advisor’s behalf. Records are kept by the system. STEP 5

13. After speaking with Kristan, I found out that she was going through a divorce and was unable to attend full-time. I suggested she withdraw from this course and start fresh another quarter. Advisor’s Response Screen

14. STUDENT EARLY ALERT SYSTEM CONFIRMATION MESSAGE This email is to confirm that you sent the following early alert message from Student Success Plan. Please note the details of the message. ************************************************************************************************ STUDENT EARLY ALERT SYSTEM MESSAGE This email is in response to an early alert notice initiated on 02/05/2007 for the following student: Student Name: John X. Smith Student ID: 000000001 In the class: DEV-108-16 Instructor: Jones, George Advisor(s): Price, Elizabeth This incident was addressed and CLOSED on 02/08/2007. The final outcome for this incident was: Letter Sent The student has been referred by his/her counselor to the following departments or services based upon early alert status: Academic Counselors Instructor for Course Financial Aid Office ******************* COUNSELOR COMMENTS ******************* John's phone has been disconnected. A letter was sent explaining his options in regards to dropping the course. ******************* COUNSELOR COMMENTS ******************* Sample Email from the SSP Website

15. Benefits Supports a “team approach” in student retention Less time consuming, easy to use Accessible from anywhere at anytime Flexible for the faculty and advisor to communicate freely Tracks and records Early Alerts and provides updates to the faculty throughout the process Creates detailed reports at any point during the year: weekly, monthly, annually, or each semester.

16. Early Alert Program at Sinclair Community College Elizabeth A. Price Post-Transition ILP & Early Alert Coordinator elizabeth.price@sinclair.edu elizabeth.price@sinclair.edu Questions ?