1. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p This session describes the benefits of developing a strategic plan for response, and offers 11 activities as a planning template Developing a shelter strategy 36 India, 2001

2. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by The key learning objectives of this session are to form an understanding of: 1.the benefits and risks of developing a sector strategy 2.applying a template to create a strategic plan Session objectives !

3. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by There are 5 main benefits of a strategic plan: 1.develops and maintains a consensus between stakeholders 2.supports common objectives and consistent implementation throughout the period of response 3.supports a common direction and phasing of works at national, district and local levels 4.defines the role of the sector in wider response 5.encourages coordination between sectors Benefits of a strategic plan A strategy is required to ensure that the expectations, capacities and needs of all stakeholders are understood and integrated

4. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by Coordinating and developing a strategy 7 steps to help developing a strategic plan: 1.form a team of representative national and international stakeholders in the sector 2.consult with stakeholders from other sectors 3.develop draft of first version strategic plan at first meeting 4.agree on a first version at second meeting 5.disseminate the first version strategy, initiate implementation and initiate a feedback mechanism 6.build and revise at strategic, programme and project levels continuously throughout the response 7.monitor and evaluate the plans throughout the response

5. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by Implementation at all levels Transitional settlement for displaced populations Transitional reconstruction for non-displaced populations Strategic planning e.g. sector strategy Project planning e.g. distribution centre Programme planning e.g. refugee camps Transitional settlement and reconstruction after natural disasters (United Nations, 2008)

6. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by The key learning objectives of this session are to form an understanding of: 1.the benefits and risks of developing a sector strategy 2.applying a template to create a strategic plan Session objectives !

7. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by 11 Strategic planning activities 1.Strategic planning objectives - the humanitarian priorities? 2.Coordination – what are the roles and responsibilities? 3.Critical path analysis - what are the challenges? 4.Transitional settlement and reconstruction - what are the options for the displaced and non-displaced? 5.Resources - what do we have to work with? 6.Schedule for implementation - which activities in each phase? Transitional settlement and reconstruction after natural disasters (United Nations, 2008)

8. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by 11 Strategic planning activities 7.Participation - how should affected and host communities be consulted and involved? 8.Assessment, monitoring and evaluation - coordination? 9.Scenarios - how might the situation change? 10.Legal framework – how should the relevant laws, principles and standards be used to support response? 11.Handovers – how should roles and responsibilities be transferred between international and national stakeholders? Transitional settlement and reconstruction after natural disasters (United Nations, 2008)

9. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by 1. Strategic planning objectives 2. Coordination 3. Critical path analysis 4. Transitional settlement and reconstruction 5. Resources 6. Schedule for implementation 7. Participation 8. Assessment, monitoring and evaluation 9. Scenarios 10. Legal framework 11. Handover Strategic Plan 11 Strategic planning activities Strategic planning activities are interdependent: Transitional settlement and reconstruction after natural disasters (United Nations, 2008)

10. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Determining strategic planning objectives involves achieving consensus with all stakeholders over the intended outcome 1/11: strategic planning objectives who the main affected stakeholders are who the main assisting stakeholders are who should participate in the planning process the desired end state, including vulnerability reduction a time frame situation-specific concerns how the transitional settlement and reconstruction strategy fits into the wider strategic plan Strategic planning objectives 37

11. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Coordination aims to: ensure stakeholders communicate and share information ensure that coordination mechanisms are comprehensive, and are themselves coordinated support the implementation of the strategic plan in a equitable and timely manner reach agreement on focal points and responsibilities 2/11: coordination Coordination www.odi.org.uk/alnap 39

12. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Critical path analysis involves all stakeholders in identifying, agreeing and describing the main opportunities and barriers, including: security natural hazards physical access capacity law and land rights seasons and climate Each barrier or opportunity identified requires: discussion of its likely impacts indicators - is the situation improving or deteriorating? what has been done about it? what can be done about it? 3/11: critical path analysis Transitional settlement and reconstruction after natural disasters (United Nations, 2008) Critical path analysis 44

13. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Transitional settlement and reconstruction involves deciding which option will be supported and how This includes: selecting and combining which of the six transitional settlement and six transitional reconstruction options are appropriate for support agreeing the appropriate level of support for each option ensuring that the support offered to each option is equivalent ensuring that the transitional settlement and reconstruction plans, as a whole, contribute to the strategic and national programme providing a foundation to detailed technical programme and project planning 4/11: settlement and reconstruction Settlement and reconstruction 45

14. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p 5/11: resources Identify resources required for strategic, programme and project plans Determine where they are and how the resources will be obtained, stored and distributed resources capacity funding materials and resources Resources 47

15. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Implementation involves stakeholders deciding and understanding: how the main bottlenecks in implementation will be overcome which major activities must be undertaken when and where each activity will take place when strategic reviews will take place which indicators will be used that equity of response is ensured that programme and project implementation remain coordinated with the strategic objectives 6/11: schedule for implementation Schedule for implementation 51

16. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Participation aims to: involve all stakeholders, ensuring that all opinions are heard and that everyone can express themselves comfortably identify and support a common agreement ensure that all stakeholder groups have their roles and representation recognised and integrated into coordination 7/11: participation Continuous participation is important in the development and implementation of the response strategy at every level Participation The UNHCR Tool for Participatory Assessment in Operations (UNHCR, 2006) 52

17. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p Continuous assessment, monitoring and evaluation is required to provide information that informs the strategic plan The purpose of assessments is to ensure that response is: appropriate to needs and circumstances consistent with the strategic planning objectives 8/11: assessment Assessment, monitoring, eval. Impact Assessment for Development Agencies: Learning to Value Change (Roche, 1999) 55

18. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by Continuous monitoring and evaluation of the situation will ensure up to date information on factors such as: beneficiaries e.g. population needs risks e.g. hazards and vulnerabilities damage levels e.g. to buildings, infrastructure and livelihoods capacities e.g. of each of the stakeholders as it varies over time resources e.g. material and environmental resources of the population 8/11: monitoring and evaluation Assessment, monitoring, eval. Impact Assessment for Development Agencies: Learning to Value Change (Roche, 1999)

19. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p A number of different scenarios must be developed, from a best- case scenario to a worst-case scenario Scenario planning should assist in the selection of transitional settlement and reconstruction options by: building on the assessment process taking into account factors such as: beneficiaries risks damage levels capacities resources identifying several possible indicators for each scenario, defining when one scenario is more probable identifying the most likely scenario 9/11: scenarios Scenarios 58

20. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p The purpose of a legal plan is to achieve a comprehensive and integrated legal framework that supports: the affected and host population transitional settlement and reconstruction survival land rights and use beneficiary selection 10/11: legal framework Legal framework 59

21. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by p A handover plan should ensure that responsibilities are transferred and that any additional responsibilities are identified Various handovers will occur throughout the response, both between and within stakeholder groups Handover will include passing responsibility between: coordinators within the various coordination mechanisms individuals within organisations search and rescue teams, the government and within the humanitarian and development communities Final handover occurs once the strategic planning objectives have been achieved 11/11: handover Handover 61

22. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by Strategic plan throughout response Strategic planning objectives Coordination Critical path analysis Transitional settlement and reconstruction Resources Schedule for implementation Participation Assessment, monitoring and evaluation Scenarios Legal Framework Handover Emergency RecoveryDurable solutions

23. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by Working in groups, list operations you have worked in and grade the level of shelter strategy from more effective to less effective Discussion Key point Strategies more less Each group agrees a key point Discussion in groups

24. Shelter Training 08b – Belgium, 16 th –18 th November, 2008 based on content developed by Bibliography ‘Transitional settlement and reconstruction after natural disasters’ (United Nations, 2008) ‘The UNHCR Tool for Participatory Assessment in Operations’ (UNHCR, 2006) ‘The Common Humanitarian Action Plan (CHAP)’ (UN/OCHA)