1. 1 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Update Steve Dierker Associate Laboratory Director for Light Sources, NSLS-II Project Director Experimental Facilities Advisory Committee April 23, 2009

2. 2 BROOKHAVEN SCIENCE ASSOCIATES CD-3 Approval Independent Project Review - Sep 30-Oct 2, 2008 3 recommendations: –Include all three bypass corridors where long beamlines may be sited –Implement a Lessons Learned program –Approve CD-3 External Independent Review (OECM) - Oct 20-24, 2008 7 major findings –Implement an alternative tailored approach to CD-3 for technical baseline –Rest are clean-ups of details in cost and schedule –All have been closed ESAAB meeting held Tuesday, Nov 18 CD-3 Approved on January 9 by DOE Deputy Secretary Approval to start construction

3. 3 BROOKHAVEN SCIENCE ASSOCIATES Key Project Milestones Aug 2005 CD-0, Approve Mission Need (Complete) Jul 2007 CD-1, Approve Alternative Selection and Cost Range (Complete) Jan 2008 CD-2, Approve Performance Baseline (Complete) Jan 2009 CD-3, Approve Start of Construction (Complete) Feb 2009Contract Award for Ring Building (Complete) Aug 2009Contract Award for Storage Ring Magnets Mar 2010Contract Award for Booster System Feb 20111 st Pentant Ring Building Beneficial Occupancy; Begin Accelerator Installation Feb 2012Beneficial Occupancy of Experimental Floor Oct 2013Start Accelerator Commissioning Jun 2014Early Project Completion; Ring Available to Beamlines Jun 2015 CD-4, Approve Start of Operations

4. 4 BROOKHAVEN SCIENCE ASSOCIATES Project Funding OLD NEW FY09 Omnibus Bill passed on March 12 included $103M funding for NSLS-II Stimulus bill provided $150M additional funding allocation for NSLS-II project: TPC remains same ($912M) but profile changed Accelerates Ring Building, Chilled Water, Electrical Substation, Unit Substations, LOBs Front loaded profile: exactly what we need

5. 5 BROOKHAVEN SCIENCE ASSOCIATES Cost & Schedule Performance Overall, on budget and on schedule Cumulative SPI = 0.98, CPI = 1.05 Closely watching schedule performance and variance analysis Formulating and reviewing possible mitigation plans Scheduled Work: 12.3% Performed Work: 12.0% Actual Cost : 11.3%

6. 6 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Management Team Ferdinand Willeke Accelerator Division Qun Shen Experimental Facilities Division Martin Fallier Conventional Facilities Division Diane Hatton Project Support Division Steven Dierker Associate Lab Director for Light Sources Project Director James Yeck Assistant Project Director for Conventional Construction Aesook Byon Deputy Project Director Satoshi Ozaki Senior Project Advisor Wayne Hendrickson Associate Project Director for Life Sciences

7. 7 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Director for Life Sciences Wayne Hendrickson Associate Director for Life Sciences, NSLS-II University Professor, Columbia University Investigator, Howard Hughes Medical Institute Professional Background: –Spokesperson for X4A/X4C PRT at NSLS (1987-present) –BSA Science and Technology Steering Committee (2001-2008) –NSLS-II Project Advisory Committee (2006-2008) Responsible for developing & establishing NSLS-II Life Sciences program –Development of strategic plans for the use of NSLS-II in life sciences research –Coordination with the life sciences community and representation of needs –Coordination with potential funding agencies –Representation of needs of life sciences in the design and construction of NSLS-II –Development, construction and operation of life science facilities at NSLS-II, including beamlines Lisa Miller Deputy Associate Director for Life Sciences, NSLS-II Division Head for Life and Environmental Sciences, NSLS

8. 8 BROOKHAVEN SCIENCE ASSOCIATES NSLS-II Project Organization

9. 9 BROOKHAVEN SCIENCE ASSOCIATES High Level NSLS-II Project Organization

10. 10 BROOKHAVEN SCIENCE ASSOCIATES Progress on NSLS-II Staffing 27 Open Requisitions with 8 offers in process Total hires now at 183 Human Resources is now supporting both NSLS and NSLS-II –Better service and enhanced recruiting for both Light Sources Directorate Organizations –Helps with Transition Efforts

11. 11 BROOKHAVEN SCIENCE ASSOCIATES Great Progress Light Sources Directorate Picnic

12. 12 BROOKHAVEN SCIENCE ASSOCIATES Aerial View NSLS CFN NSLS-II

13. 13 BROOKHAVEN SCIENCE ASSOCIATES Conventional Facilities Progress Ring building bid package released to industry on Oct 1, 2008 General Contractor bids received December 5 Torcon, Inc has been selected as the General Contractor for the Ring Building construction Price consistent with baseline - enables retirement of significant risk Site Preparation completed Developing plans for ground breaking ceremony in May Advancing LOB design & construction schedule Contract Signing – February 18, 2009

14. 14 BROOKHAVEN SCIENCE ASSOCIATES Advancing LOB Design Design paused after only conceptual design phase Ring Building Contractor has indicated ideal time for LOB start would be mid FY10 from standpoint of constructability as well as efficiency Advancing LOB design and construction To improve constructability and efficiency To capitalize on current market conditions To fulfill (comply) ARRA justification (requirement) To minimize risks and challenges during commissioning & early operations of accelerator and beamlines 10/11 2/10 8/13 4/12

15. 15 BROOKHAVEN SCIENCE ASSOCIATES Accelerator Systems Progress Magnet Measurements at BNL Storage Ring All prototype magnets delivered to BNL measurements completed & met performance spec Magnet RFP about to be released ; contract award by mid-August Support Systems, girder positioning tests completed successfully Vacuum 2nd dipole vacuum chamber prototype successfully bent Electrical Systems Main circuit schematics completed and component tests under preparation Instrumentation Prototype of High Stability BPM stand assembled BPM Electronics & BPM cables detailed requirements & controls interface developed Insertion Devices Development of Bldg 832 for ID-Lab laboratory underway Technical documentation for damping wiggler design contract prepared Simulations of the NSLS-II Elliptically Polarized Undulator (EPU) Environmental Room for Magnet Alignment on Girders

16. 16 BROOKHAVEN SCIENCE ASSOCIATES Reviews & Advisory Committees GAO (Government Accountability Office) Audit Site visit Apr 14-17: requested by Congress to examine DOE’s cost estimating techniques/methodologies. DOE reviews in 2009: Mini-review on June 9-11: focus on Accelerator Systems and Experimental Facilities Full review in Sep-Oct: focus on Conventional Facilities Advisory Committee Meetings: CFAC: March 10-11 ASAC: March 26-27 EFAC: April 23-24 PAC: Summer date being finalized

17. 17 BROOKHAVEN SCIENCE ASSOCIATES Light Sources Directorate Strategic Planning High Level Long Term Vision for Light Sources Directorate Operate a world leading synchrotron with excellent reliability, a thriving user program, and outstanding scientific productivity and impact, and be recognized as a leader in developing new techniques and applications of synchrotron radiation Achieving this requires: Delivering NSLS-II on-time and on-budget fully mission capable Continuing excellent operation of NSLS until NSLS-II operations Establishing outstanding NSLS-II operations

18. 18 BROOKHAVEN SCIENCE ASSOCIATES Working to improve Light Sources Directorate NSLS Operations NSLS-II Project NSLS-II Operations Working to better define Very well developed Working to improve

19. 19 BROOKHAVEN SCIENCE ASSOCIATES Expected Funding Profile for Light Sources Directorate Note:NSLS and NSLS-II Operations & MIE funding are not part of TPC Does not include potential NSLS-II WFO funding (e.g, NIH) NSLS-II TEC = $791M TPC = $912M

20. 20 BROOKHAVEN SCIENCE ASSOCIATES Notional Staffing Profile for Light Sources Directorate Note: Does not include staffing required for NSLS-II MIE projects or WFO Projects (e.g., NIH)

21. 21 BROOKHAVEN SCIENCE ASSOCIATES Light Sources Directorate Facilities NSLS-II Bldg NoSq Ft 745504,000 81711,600 830M4,100 8326,900 902/90511,300 9453,900 8201,100 7039,900 Trailer700 Total: 553,500 NSLS Bldg NoSq Ft 725155,200 7263,300 7273,900 7282,500 7297,100 751700 8206,600 53516,300 Trailers1,100 Total:195,600 Total Directorate 749,100 square feet 725 726 727 728 729 745 817 832 902/905 703

22. 22 BROOKHAVEN SCIENCE ASSOCIATES The Future will look very different from today There has been tremendous growth and change within the Light Sources Directorate, and more is coming…. FY05FY16 5x growth in funding~$40M/yr>$200M/yr 3x growth in staffing~175>500 4x growth in facilities~195,000 sf~750,000 sf 50% increase in users/yr~2300/yr~3500/yr 10,000x increase in x-ray brightness

23. 23 BROOKHAVEN SCIENCE ASSOCIATES Light Sources Directorate Issues Safety Organization Staffing Space Funding (Project, Facility, MIE, Early Ops, NIH, etc) Schedule Communications Stakeholder issues (Advisory Committees, User Groups, etc) Scientific Strategic Plan Commissioning and Build-out of NSLS-II Decommissioning and reuse of NSLS Scientific and technical risks Managing growth and change Productivity Becoming “best in class” in future NSLS-II operations other….

24. 24 BROOKHAVEN SCIENCE ASSOCIATES Planning Considerations NSLS-II still has significant uncertainties and risks However, with CD-3 approval, we have sufficient confidence in future developments to justify more detailed planning for the future DOE will begin formulating the FY12 budget in FY10 (~ one year from now) and we expect this to be the beginning of NSLS-II early operations funding and MIE funding We want to develop more detailed plans during FY09 to better inform DOE in its budget development There is also a need to develop more detailed plans for how a number of issues will be managed It is essential that the management team within the Light Sources Directorate work together to coordinate activities, identify issues, develop solutions, and collectively implement them

25. 25 BROOKHAVEN SCIENCE ASSOCIATES Light Sources Directorate Strategic Planning Management retreats to bring together senior NSLS-II and NSLS management to discuss strategic planning from now through to NSLS-II operations 20 Senior Managers from NSLS-II and NSLS Objectives of first retreat – Feb 12, 13 Develop a better dialogue and broader understanding of the responsibilities, constraints, & goals of the Light Sources Directorate, at the directorate, organizational, & functional levels Identify concerns, issues, & areas that need further study Objectives of second retreat – Mar 12, 13 Develop a better understanding of the potential barriers to achieving our goals and identification of critical actions needed to mitigate risks Provide input for development of a Light Sources Directorate Strategic Plan –Mission, Vision, Values, High Level Goals & Strategies, Strategic Focus Areas Develop a framework and schedule for moving forward

26. 26 BROOKHAVEN SCIENCE ASSOCIATES Next Steps Working group (Dierker, Byon, Kao, Hatton, Terrano) is developing a draft plan based on retreat input & iterating with larger group to refine The plan will then be shared with our other stakeholders for input The plan will be revised in light of that feedback and then adopted We are working to achieve an internally agreed upon plan by early summer and a final plan that incorporates external input by end of summer We expect that the plan will call for creation of task forces to further develop selected strategic focus areas It is a large amount of work to prepare a quality document This process is underway, and we will reach out to the appropriate communities, be forward looking, and obtain buy-in from all stakeholders as we proceed Light Sources Directorate strategic planning is a major activity in FY09

27. 27 BROOKHAVEN SCIENCE ASSOCIATES Charge to EFAC With R&D and beamline design activities being developed and significant progress being made, completing the conceptual designs for all six project beamlines by end of FY09 is now the focus of the NSLS-II Experimental Facilities. Therefore, at this EFAC meeting, the Committee is asked to focus on reviewing recent progress in Experimental Facilities R&D and in beamline conceptual designs. Specifically, the Committee is asked to: Review the 1 nm Optics R&D program, including the plan forward in optics fabrication and system designs Review the 0.1 meV optics R&D program, including the plan forward in optics fabricati on and system designs Review the NSLS-II plan for mirror metrology and mirror development Review the beamline conceptual design progress for all six project beamlines and prov ide feedback Review the space allocation plan in Laboratory and Office Buildings (LOBs)