1. WEST VIRGINIA DEPARTMENT of EDUCATION Policy 2340: West Virginia Measures of Academic Progress for County Test Coordinator Training Office of Assessment, Accountability and Research Division of Curriculum & Instructional Services

2. Policy Review §126-14-3. Definitions. §126-14-4. Program Regulations. §126-14-5. Administration Regulations. §126-14-6. Reporting Regulations. §126-14-7. Test Security. §126-14-8. Investigation of Alleged Breach of Testing Security/Copyright Infringement. Appendices Review

3. In groups of 3-4, provide a response to sub-sections of §126-14-3. Definitions.; §126-14-4. Program Regulations. and 126-14-5. Administration Regulations.

4. §126-14-3. Definitions. 3.1 Accommodation(s). At the IEP meeting, student Roy’s parent demanded that he be given the accommodation of R04 because he does not like to write and is not a good writer. However,… Roy performs writing assignments w/o the aid of a scribe in the daily classroom setting. What problems do you see with this situation?

5. §126-14-3. Definitions. 3.1 Accommodation(s). Since Roy’s IEP has the scribe accommodation indicated and he used a scribe for the Online Writing section of WESTEST 2, would a scribe verification form be needed for WESTEST 2? Discuss.

6. §126-14-3. Definitions. 3.10 Cheating. Roy has taken the Online Writing section of WESTEST 2 with the scribe, as per IEP As a scribe, Alice keys in Roy’s oral response to the writing prompt he is assigned. Roy reads what she has keyed in before she submits the essay. Discuss if the proper scribing protocol for “direct telling” was followed.

7. §126-14-3. Definitions. 3.19. Home-Instructed Students Roy was a home-instructed (home- schooled) student at the time he completed the Online Writing session of WESTEST 2. Since then, he has enrolled in public school and will take the May sessions of WESTEST 2. What should be done to ensure that his performance on Online Writing is combined with his performance on the multiple choice sections of WESTEST 2 RLA?

8. §126-14-3. Definitions. 3.20. Homebound Students Roy is currently on homebound instruction. He needs to take all sessions of WESTEST 2, including Online Writing. What should be done to ensure that Roy has every opportunity to complete all sessions of WESTEST 2?

9. §126-14-4. Program Regulations. 4.4. WESTEST 2 or APTA In grades 3 – 6, Kyla was assessed on WESTEST 2, as per IEP placement. The IEP for her seventh grade school year (2008-2009) reflected WESTEST 2 assessment, but in March 2009, it was determined that she should be assessed by APTA. Discuss what you might see as problematic with this decision.

10. §126-14-5. Administration Regulations. 5.3.4. What constitutes a breach? While Mrs. Brown’s 5th grade class was testing, the fire alarm sounded. She had students place answer sheets inside and close test books. She had students exit the room, locked the door and followed. After the drill she resumed testing, even though one girl was upset because her home had recently been destroyed by fire. She did not fill out a Testing Irregularity Form. Discuss the appropriateness or inappropriateness of Mrs. Brown’s actions.

11. §126-14-6. Reporting Regulations. 6.7. Wrong to Right Erasures As Mrs. Brown walked around the class while students completed Math WESTEST 2, she noticed several students were marking the same incorrect answer on many of the items. She drew their attention to the fact they could erase and may want to consider doing so on “x” number of items. They did, constituting many erasures. What might happen as a result of this?

12. §126-14-6. Reporting Regulations. 6.8. Family Education Rights and Privacy Act (FERPA) Parent A wants to review her child’s Individual Right Response Report and calls the school counselor to request this report, stating that she needs it mailed since she cannot get to school to pick it up. Counselor says, “Oh, I have it electronically; I’ll just e-mail it to you.” Is this a wise decision?

13. §126-14-6. Reporting Regulations. 6.8. Family Education Rights and Privacy Act (FERPA) Teacher A wants to review her student’s Individual Right Response Report to plan the best instruction for her 6 th grade class; she downloads the IRR Reports onto a USB so she can have it at home as she works on her plans. Her son, who is in another 6 th grade class at the same school, realizes what is on the USB. He e- mails the information to his three best buddies, who are also in 6 th grade at the school.

14. §126-14-7. Test Security. 7.1 The Testing Code of Ethics - Appendix A 7.2 §126-14-8 Investigation of Alleged Breach of Testing Security/Copyright Infringement 7.3 CTC Secure Materials and Test Procedure Agreement - Appendix B 7.4 Principal’s Secure Materials and Test Procedures Agreement - Appendix C 7.4.1 Building Level Coordinator’s Secure Materials and Test procedures - Appendix D

15. §126-14-7. Test Security. 7.5 Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement - Appendix E 7.7. Any allegations of cheating, security breach, testing administration breach or copyright infringement shall be reported according to the following protocol 7.7.1 School to Principal 7.7.2 Principal to CTC 7.7.3 CTC to Superintendent 7.7.4 CTC to WVDE

16. LARRY’S TOP TEN TIPS 10. Know your role and responsibility 9. Do not reproduce test questions or answer documents 8. Do not discuss in any manner books, answer documents, prompts, or excerpts from the book 7. Do no help students with the test 6. Do not leave students unsupervised while testing 5. Provide accommodations to students as marked on IEP 4. Do not leave boxes of secured test materials unattended 3. Lock and secure all testing materials with keys only in possession of Principal/Building Level Coordinator 2. Read and understand the security agreement you signed 1.When wrong to right erasures are 4 Standard Deviations from the mean, we will investigate.

17. §126-14-8. Investigation of Alleged Cheating/Security Breach/Testing Administration Breach/Copyright Infringement.

18. Investigative Process Investigations start when an allegation is reported Allegations can be made by any of these individuals: School Administrator Teacher County/School Employee Parent Anonymous

19. Reporting Allegations Allegations must be reported immediately to the Office of Assessment, Accountability and Research (OAAR) –Investigative Team comprised of personnel from OAAR/Office of Legal Services and/or County meets to determine severity of the allegation

20. Team Determines that Allegation Falls into One of the Following Categories Testing irregularity caused by –Disturbance –Sick student –Failure to implement accommodations as per student’s IEP –Warrants No investigation Security breach/testing administration breach/cheating –Unauthorized person handling/access to testing materials –Missing test booklet –Cheating –Copyright violation –Investigation Warranted

21. Security Breach/Testing Administration Breach/Cheating OAAR/Office of Legal Services review allegation to determine next steps Additional information requested from County and/or Department personnel travel to county to investigate OAAR/Office of Legal Services contact CTC Policy 2340 changes allows Joint County Investigations of allegation Gathering evidence/statements Interviewing witnesses Sending information/evidence/statements to OAAR

22. Information Requested at Every Investigation Training Verification Forms Checked o CTC Secure Materials/Test Procedures Agreement o Principal’s Secure Materials/Test Procedures Agreement o BLC/ABLC Secure Materials/Test Procedures Agreement o Examiner’s/Scribe’s Secure Materials/Test Procedures Agreement Statements of all persons involved Any additional evidence that may prove pertinent to the situation –Computer evidence –Video evidence

23. Interview Process Interviews recorded for accurate documentation Leading questions are to be avoided –Ex - Did Ms. Smith spell the word “elephant” for you? Open questions are to be given –Ex – What did Ms. Smith do while you were taking the test? County personnel present during all interviews Questions of who, what, where, when, why, and how asked –Most difficult to answer is why

24. Upon Completion of Interview Process Investigative Team –Reviews/Discusses all evidence –Confers with CTC –Determines if policy has been violated Memo drafted to Dr. Paine is copied to County Superintendent, Principal, and Person Involved County Superintendent may take disciplinary action and reports to State Superintendent what action has been taken, if any. Legal office reviews/determines if behavior rises to the level of licensure revocation/suspension License can be revoked/suspended by State Superintendent

25. Order of Conducting Interviews The hierarchy of interviews Administrators Teachers School Personnel Students o Not necessary to obtain parental permission o As matter of courtesy, do notify parents Last, Interview Person of Interest

26. Personnel Involved WVDE o Larry White o John Morrison o Vaughn Rhudy County o County Test Coordinator (unless involved) o Sometimes County Superintendent or Designee Interview Process Begins with CTC and/or BLC to determine if training has followed Policy

27. In groups of 3-4, discuss appropriateness of the following teaching/testing activities and relate them to sub-sections of §126-14-7. Test Security.

28. Focused Listing Handout List 5-7 words or short phrases, which describe or explain the major concepts of today’s training on Appendix A: 1. __________________________________________________ 2. __________________________________________________ 3. __________________________________________________ 4. __________________________________________________ 5. __________________________________________________ 6. __________________________________________________ 7. __________________________________________________ Reference: Angelo, T.A. & Cross, K.P. Classroom Assessment Techniques: A Handbook for College Teachers, 2nd edition. San Francisco: Jossey-Bass, 1993, pp. 148-153.

29. ACTIVITY Ethical Testing Practices Review Appendix A, Ethical Testing Practices. In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. The County Test Coordinator will facilitate whole group discussion on these main points and questions concerning Appendix A.

30. ACTIVITY County Test Coordinator’s Secure Materials and Test Procedures Agreement Review Appendix B, County Test Coordinator’s Secure Materials and Test Procedures Agreement. In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. County Test Coordinator facilitates group discussion on these main points and questions.

31. ACTIVITY Principal’s Secure Materials and Test Procedures Agreement Review Appendix C, Principal’s Secure Materials and Test Procedures Agreement. In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. County Test Coordinator facilitates group discussion on main points and questions.

32. ACTIVITY BLC/ABLC SECURE MATERIALS AND TEST PROCEDURES AGREEMENT Review Appendix D, CTC/ABLC Secure Materials and Test Procedures Agreement. In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. County Test Coordinator facilitates group discussion on main points and questions.

33. ACTIVITY Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement Review Appendix E, Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement. In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. County Test Coordinator facilitates group discussion on main points and questions.

34. ACTIVITY County/School Personnel Secure Materials Agreement Review Appendix F, County/School Personnel Secure Materials and Test Procedures Agreement. In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. County Test Coordinator facilitates group discussion on main points and questions.

35. Verification of Training for Principals/BLCs/County/School/RESA Personnel (Examiners/Scribes/Other) Review Appendix G, Verification of Training for Principals/BLCs/County/School/RESA Personnel (Examiners/Scribes/Other). In groups of 3-4, determine the main points of this appendix and use Focused Listing to indicate what has been learned. County Test Coordinator facilitates group discussion on main points and questions.

36. Dates for Appendices Must be signed and submitted as follows: Appendix B – to OAAR by 9/15 Appendix C – to CTC by 9/30 Appendix D – to CTC by 9/30 Appendix E– to test administrator 5 instructional days prior to administration Appendix F – prior to access of secure test materials Appendix G: after each training session (WESTEST 2, ACT EXPLORE, ACT PLAN, Writing Assessment, and APTA)