1. The SAU Website Workshop

2. Using the site Website Management The Campus Directory Form Manager Other available resources

3. Getting the most out of the site Using the Site

4. The Campus Directory

5. The Document Repository The document repository is a central location to store and organize documents campus-wide.document repository Scholarship applications Meeting minutes archives Human resources paperwork Catalogs and handbooks Etc.

6. Searching the Website

7. Maintaining Your Departmental Website Website Management

8. Mapping the Network Drive 1.Click Start > My Computer 2.Click Tools > Map Network Drive

9. Mapping the Network Drive Select a drive letter from the drop down menu Enter your drive path in the “Folder” textbox. Click “Finish”

10. Editing Files Opening in FrontPage Making changes Codes and shortcuts Saving the file

11. Opening in Front Page Right click file name “Open With” > Microsoft Office FrontPage

12. Making Changes The website will automagically format Fonts Colors Sizes So you don’t need to do it in your pages.

13. Saving the File In order for your changes to show up on the website you MUST save it as the same file name.

14. Working with Images Re-sizing: how and why Max size 400 pixels wide Preferred max width 250 pixels wide Using it in your file “content/images/image.jpg” FrontPage weirdness

15. Adding New Pages 1.Make a copy of an existing page 2.Delete page contents and add your new information 3.Submit a Web Work Order to have it added to the site.

16. Limitations Content managers are unable to: Edit menus Add pages to the template system Alter templates Why? Maintain navigational consistency Track site pages for search engines, grammar/spelling, and timeliness Single template is used to manage entire site design

17. Updating your Directory Listing Campus Directory

18. Accessing the Intranet Visit www.saumag.edu/intranetwww.saumag.edu/intranet

19. Logging in to the Intranet Enter your username & password This information is sent to you by slot mail.

20. Accessing the Employee Directory Manager Once you’ve logged in, you will see a screen with 2 or more icons. Click the icon for “Directory Manager” (shown below)

21. Managing Your Listing The management screen allows you to alter all aspects of your employee listing Department Name Contact information Website Photograph More!

22. A Close-Up of the Listing Screen Each field has basic instructions to the right.

23. Adding A Website to Your Listing In the “Website URL” field add the address to your website. Remember to include the ENTIRE address starting with HTTP:// This shows how the website address will show up on the directory page. This website should be your faculty/staff/department web page. Personal interest sites, if appropriate, should be listed in the additional content area, see slide 10.

24. Adding A Photo You can add your photo to your employee listing using the “Thumbnail Image” field. 1.Click the “Add/Edit Image” link 2.Select “Browse” 3.Choose your desired photo (you must have it on your computer) 4.Click “Save Changes” on the small window 5.Click “Save Changes” on the directory manager Your photo will be displayed at exactly 100x100 pixels. Using a photo close to that size is recommended.

25. Managing Your Department(s) The departments are setup around the organizational chart and by special requests from the VP’s. To select multiple departments: Press & hold down the CTRL key while clicking the department names When you’ve selected all of the applicable departments, click “Save Changes” If you find an error with the department listings please email smkeith@saumag.edusmkeith@saumag.edu

26. The Sky is the Limit - Additional Content The content manager at the bottom of the page will allow you to add almost unlimited information using controls very similar to Microsoft Word. You can add links, notes, and more! This field is searchable using the directory search so make this information relevant.

27. How to access and manage your form submissions Form Manager

28. Forms are used to collect data on the website Admissions application Event registration Schedule save request Newsletter subscription Etc.

29. Accessing your form data Login to the intranet (www.saumag.edu/intranet)www.saumag.edu/intranet Click on the Form Manager icon

30. Working with Form Data

31. Your online toolbox Other Resources

32. Calendar Reynolds Center Continuing Education Homepage Polls Frequently Asked Questions Manager