1. Archivists’ Toolkit: Overview and Demonstration Arwen Hutt Metadata Specialist University of California, San Diego

2. Domain Problems Targeted Serialized processing tools Expensive processing Increasing training costs Data produced with low interoperability Substantial, and growing, backlogs July 7, 20082

3. Domain Solution Open source, relational database application to support management, processing, and description of archival resources and the production of access instruments Promote data standardization –Based on DACS, ISARR (CPF) –Exports EAD, MARCXML, METS, MODS, DC Promote efficiency –Integrate range of archival functions –Repurpose data—multiple outputs from data recorded –Automate encoding and reporting Lower processing and training costs July 7, 20083

4. Key Features –Implementable as a stand-alone or networked application using either a MySQL, MS SQL Server, or Oracle database backend –Record accession, description, and location information for archival resources, including digital versions –Authority control for names and subjects –Import legacy data in EAD, MARCXML, and for accessions, tab delimited or XML, with data clean up tools –Export EAD 2002, MARCXML, METS (MODS / DC), and 30 different administrative and descriptive default reports, such as acquisition statistics, accession records, shelf lists, subject guides, etc. –Customizable interface with in-screen help information. July 7, 20084

5. networked server Personal computer Architecture July 7, 20085 AT DB

6. High Level AT Data Model July 7, 20086

7. AT User Community Application uptake: Version 1.0, released Dec. 17, 2006: 2520 unique downloads, 1722 registered users Version 1.1, released Jan. 16, 2008: 1276 unique downloads, 754 registered users ATUG-l (Archivists’ Toolkit User Group) Nearly 800 members Subscribe: http://mailman.ucsd.edu/mailman/listinfo/atug-lhttp://mailman.ucsd.edu/mailman/listinfo/atug-l Archives: http://mailman.ucsd.edu/pipermail/atug-l/http://mailman.ucsd.edu/pipermail/atug-l/ July 7, 20087

8. Support Services Software Issues / Bug Management Issue list: https://jira.nyu.edu:8443/jira/secure/Dashboard.jspa https://jira.nyu.edu:8443/jira/secure/Dashboard.jspa User Assistance (FAQ, ATUG list and info@archiviststoolkit.org) Workshops and Onsite Training User Surveys July 7, 20088

9. Second Phase: Proposed Features Revisions to name, subject, and digital object modules Improved Rapid Data Entry Add new modules to support appraisal, rights management, user registration, use tracking, work orders Sustainability model July 7, 20089

10. AT Project: www.archiviststoolkit.org Staff Email address: info@archiviststoolkit.org AT Sandboxes: http://www.archiviststoolkit.org/support/sandbox1.0.shtml http://www.archiviststoolkit.org/support/sandbox1.1.shtml Archivists’ Toolkit User Group: Subscription: http://mailman.ucsd.edu/mailman/listinfo/atug-l Archives: http://mailman.ucsd.edu/pipermail/atug-l/www.archiviststoolkit.orginfo@archiviststoolkit.orghttp://mailman.ucsd.edu/mailman/listinfo/atug-lhttp://mailman.ucsd.edu/pipermail/atug-l/