Presentation on theme: "PAD214 PUBLIC PERSONNEL ADMINISTRATION"— Presentation transcript:
1 PAD214 PUBLIC PERSONNEL ADMINISTRATION LESSON 1INTRODUCTION TO PUBLIC PERSONNEL ADMINISTRATION
2 SCOPE OF THE LECTUREThis lesson explains the general principles of public personnel administration. The major concern of this lecture is student should be able to understand personnel administration as part of organizational management that deals with people.
3 OBJECTIVES OF THIS LECTURE Upon completing this lecture student should be able to:-Define the concept of public personnel administration (PPA).Describe the objectives and importance of PPADescribe the major functions of PPADescribe the roles of PPA ManagerDescribe the challenges of PPADescribe the organizations of PPA (PSD)
4 DEFINITIONPersonnel administration is an art of managing people or human resources who work for the organization.Public Personnel Administration (PPA) is a branch of human resource management that is concerned with the acquisition, development, utilization and compensation of a public organization’s workforce.
5 THE IMPORTANCE OF PPAPublic personnel administration is an important element of government administrative systems. The effective conduct of the work of government depends upon the people work and how this people are being administered.The main purpose of PPA is to ensure public organization has enough and competence staff to perform the tasks of the particular organization.The concern of public personnel administration is to improve the productive contribution of the public servants and to ensure that all government employees are treated well according to the HRM principles.
6 THE OBJECTIVES OF PPASocietal objective - to be socially responsible to the need and challenges of society.Organizational objective – to recognize that personnel administration exists to contribute to organizational effectiveness.Functional objective – to maintain the personnel admin contribution at a level appropriate with organisation’s needed.Personal objective – to assist employees in achieving their personal goals.
7 THE FUNCTIONS OF PPA Planning for organisation, jobs and people The strategic management of human resourcesHuman Resources PlanningAcquiring human resourcesRecruiting applicantSelecting candidatesPlacement of staffStaff and organizational performanceEmployee orientationEmployee training and developmentRewarding employeePerformance appraisalCompensationEmployee benefitsMaintaining employer and employee relationIndustrial relationTrade unionOccupational Safety and Health
8 PPA MANAGERPersonnel manager is the individual who normally acts in advisory or staff capacity, working with other managers regarding human resource administration matters.The PPA manager is primarily responsible for conducting the administration of personnel to help the public organization achieve its goals.
9 THE ROLES OF PPA MANAGER Service functions – serving and assisting line managers in promoting staff e.g recruiting staff, organizing training and organizing motivation program.Coordinative functions – coordinating personnel activities to ensure that HR objectives, policies and procedures are consistently carried out by line manager across the organization. e.g compensation policy, health and safety policy.Advisory function – offering expert advice on personnel policy e.g promotion and career prospects.Control function – analyzing key operational areas such as labour turnover, wage , discipline.
10 PPA ChallengesExternal factors – factors outside its boundaries that affect a firm’s human resourcesNational policy e.g: unemployment policyEmployment legislation e.g act and regulationsChanges in technology and skills requiredPersonnel movementNational economic scale / productivityIncome and compensation policyEmployee and employer relationLabour marketInternal factors – factors inside a firm’s boundaries that affects its human resourcesOrganizational culture/policyOrganizational strategic objectiveOrganizational performanceTrade union policy in the organizationEmployment planning
11 PUBLIC SERVICE DEPARTMENT (JPA) http://www.jpa.gov.my/ Being a public sector agency personnel in the provision of high-performance human resources capable of providing excellent service through policy formulation and management of human resources for Public Service in Malaysia.
12 MISSIONBe the principal adviser to the Government in the personnel affairs of the Public Service ;Formulate Civil Service personnel policies including recruitment , placement , promotion , training , salaries , allowances , facilities , benefits and accident compensation , work environment, motivation , incentives and awards ;Plan manpower requirements of Public Service Quality ;To determine the optimal structure and size , andManage the relationship of employers and employees towards creating a harmonious environment .
13 FUNCTIONSThe functions of PSD as Public Sector Human Resource Management agency covers all aspects of planning, management and development of human capital for all government operational agencies.
14 TUTORIAL Explain the importance of PPA Describe the functions of PPA Describe the roles of PPA ManagerDescribe the challenges of PPADescribe PSD as an agency of PPA
15 THAT ALL FOR TODAY SEE YOU AGAIN NEXT LECTURE LESSON 2 HUMAN RESOURCE PLANNING