1. REGIONAL COMPETITIVENESS OPERATIONAL PROGRAMME
8TH SECTORAL MONITORING COMMITTEE MEETING
18 May 2011 – Ankara

2. Approval of the Minutes of the last meeting (HoS + EC)
Draft Agenda
For the 8th Sectoral Monitoring Committee Meeting
For the Regional Competitiveness Operational Programme in Turkey
(18 May 2011, 09:30)
Opening statements – by the Head of the Operating Structure, and by the Commission
Approval of the Minutes of the last meeting (HoS + EC)
Approval of the agenda of the Sectoral Monitoring Committee Meeting (HoS + EC)
Consideration and adoption of the Revised Composition of the SMC and Rotating Participation Plan for (HOS)
Approval of “Declaration of Impartiality and Confidentiality” (HOS)
Information on the Annual Audit Activity Report for the RCOP (Audit Authority)
Information on state of play in first package of strategic projects (OS)
Information on state of play in second project package (OS)
Information on state of play in Measure 1.2 (financial engineering) (OS+EIF)
Information on Monitoring Report and Monitoring Sheets (OS)
Information on absorption (n+3), procurement plans and disbursement forecasts (OS+CFCU)
Discussion and endorsement of 2010 Sectoral Annual Implementation Report (OS)
Information on technical assistance activities (OS)
Information on new institutional set-up and preparations for Accreditation of Finance and Contracts Unit in RCP CIC and conferral of management audit follow-up of the DG REGIO (OS+NAO)
Information on the revision and extension of the Operational Program for years 2012/2013 (EC)
Information on the preparation of mid-term evaluation (OS + Strategic Coordinator + EC)
Indicative date for the next Sectoral Monitoring Committee (HoS + EC)
AOB 

3. STATE OF PLAY OF THE PROJECTS UNDER THE RCOP

4. End Recipients of Assistance 1st Project Package
KOSGEB, Small and Medium Enterprises Development Organization
TUBITAK, The Scientific and Technological Research Council of Turkey
MoIT-DG for R&D, Ministry of Industry and Trade DG for Industrial Research and Development (3 projects)
MoCT, Ministry of Culture and Tourism
TOBB, The Union of Chambers and Commodity Exchanges of Turkey
UoFT, Undersecretariat of the Prime Ministry for Foreign Trade
MoIT – RCP-CIC, Technical Assistance + Publicity

5. End Recipients of Assistance 2nd Project Package
Central Anatolia Development Association (ORAKAB)
Ministry of Agriculture and Rural Affairs (MoAR),
Apiculture Research Institute (ARI)
Rize Chamber of Commerce and Industry (RCCI)
Tokat KSS Small Industry Construction Cooperative
Giresun Commodity Exchange
Governorate of Mardin
Van Industrialist and Businessmen Association

6. Total Projects Under Coordination of RCP – CIC
Procurement+Implementation+Finalized
19 Projects - 59 Contracts

7. Contracts Under Procurement

8. Contracts Under Procurement Contracts Signed/Expected To Be Signed : Under18 projects, there are 52 contracts

9. End Recipient of Assistance: KOSGEB
1st Project Package
Priority Axes 1:Improvement of Business Environment
01- Establishment of Business Incubators and Development of a Network among Incubators in Turkey (Kastamonu, Malatya, Tokat)
End Recipient of Assistance: KOSGEB
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Works
( )
February 2012
The Procurement Notice is expected to be published in June 2011.
Service (Supervision)
( )
December 2011
Shortlist notice is expected to be published at the end of May 2011.
Technical Assistance
(Institutional Building) ( )
The Second Quarter of 2011
The Fourth Quarter of 2011
The Third Quarter of 2012
The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the third quarter of 2011.
Supply
( )
The Second Quarter of 2012
The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the fourth quarter of 2011.

10. 02- Establishment of Innovation Centre For Food – INNOFOOD CENTER
1st Project Package
Priority Axes 1:Improvement of Business Environment
02- Establishment of Innovation Centre For Food – INNOFOOD CENTER
(Kocaeli, G.Antep, Şanlıurfa, Giresun)
End Recipient of Assistance : TÜBİTAK
Type of Contract
(Budget €)
Date of Submission to CFCU
(indicative)
Publication Date of Procurement Notice
Date for signature of Contract
State of Play
Technical Assistance
(Institutional Building)
( )
Major Project Application Form, Feasibility Report and Cost-Benefit Analysis were submitted to the Commission on 25 February The admissibility letter from the Commission has been received on 15 July
Detailed comments of the Commission about the Major Project Application Form and its annexes have been received on 13 October Studies for the revision of these documents are being carried by the TÜBİTAK in close cooperation with the RCP-CIC. Final version of the documents will be submitted to the EC at the third quarter of 2011.
The procurement plan for this project will be prepared accordingly and more accurately.
Works
( )
Service (Supervision)
( )
Supply
( )

11. 03-04-05-TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)
1st Project Package
Priority Axes 1:Improvement of Business Environment
TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)
End Recipient of Assistance : MoIT, DG for R&D
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building)
Gaziantep
( )
May 2011
January 2012
PN is expected to be published at the end of May 2011
Kayseri
( )
March 2012
PN is expected to be published at the end May 2011
Elazığ
( )
February 2012
Shortlist notice is expected to be published in July 2011
Supply
( Gaziantep)
( Kayseri)
( Elazığ)
June 2011
The technical documents for Supply were merged in one Supply TS document upon the CFCU’s recommendation.
PN is expected to be published in August 2011.

12. 03-04-05- TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)
1st Project Package
Priority Axes 1:Improvement of Business Environment
TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)
End Recipient of Assistance : MoIT, DG for R&D
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Works
Gaziantep
( )
Kayseri
( )
Elazığ
( )
June 2011
The technical documents of the Technology Development Zones (TDZs) for Works were merged in one Works TS document.
The Tender Evaluation is completed in March 2011, but according to some certain reasons the tender is cancelled.
Service (Supervision)
( Gaziantep)
( Kayseri)
( Elazığ)
The shortlist notice was published on
The tender evaluation process has been going on.
Due to the cancellation of the works tender process, contract signature dates are expected to be later than the indicated schedule.

13. 06-Winter Tourism Corridor in Erzurum, Erzincan and Kars
1st Project Package
Priority Axes 1:Improvement of Business Environment
06-Winter Tourism Corridor in Erzurum, Erzincan and Kars
End Recipient of Assistance : Ministry of Culture and Tourism (MoCT)
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building)
( )
June 2011
August 2011
June 2012
Revised OIS, feasibility report and cost-benefit analysis have been sent to the EUD on 22 February 2011 for approval. EUD comments on OIS have been received on 13 May According to comments of the EUD, OIS has been revised and resubmitted to the EUD on 16 May 2011.
The MoCT has already sent the tender documents for works and TA and the MoIT examined the documents twice and the documents are ready to be submitted to the CFCU provided that the programming stage finalized soon.
Works
( )
September 2011
May 2012
Technical Assistance (Supervision)
( )
Supply
(98.777)
-----
November 2011

14. End Recipient of Assistance : TOBB
1st Project Package
Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
07- Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman, Van
End Recipient of Assistance : TOBB
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
July 2011
Notification of Award was published on
The contract is expected to be signed in July 2011.
Supply
( )
July 2012
August 2012
October 2012
April 2013
TS will be prepared in further phases.

15. 08-Strengthening of SMEs for Networking and Inter-Regional Cooperation
1st Project Package
Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
08-Strengthening of SMEs for Networking and Inter-Regional Cooperation
(Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)
End Recipient of Assistance : UFT
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Supply
(  )
August 2011
September 2011
October 2011
May 2012
Tender documents will be prepared in further phases.
( )

16. 09- Technical Assistance End Recipient of Assistance : MoIT – RCP-CIC
1st Project Package
Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
09- Technical Assistance
End Recipient of Assistance : MoIT – RCP-CIC
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance on MIS for the Implementation of RCOP
Service
(  )
June 2011
April 2012
Tender documents are under revision.
Supply of IT Equipment for MIS
Supply
( )
January 2012

17. End Recipient of Assistance : MoIT – RCP-CIC
1st Project Package
Priority Axes 3: Technical Assistance
10- Technical Assistance for Publicity, Information and Promotion of the Regional Competitiveness Operational Programme
End Recipient of Assistance : MoIT – RCP-CIC
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Service
(  )
July 2011
May 2012
ToR has been prepared and it is currently revised according to the comments of the CFCU.

18. End Recipient of Assistance : ORAKAB
2nd Project Package
Priority Axes 1: Improvement of Business Environment
11- Strengthening the Infrastructure for Furniture Production (MOBİTEK)
End Recipient of Assistance : ORAKAB
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
February 2012
May 2012
March 2013
Tender Documents are being prepared.
Technical Assistance (Supervision)
( )
June 2011
August 2011
September 2011
June 2012
Works
( )
July 2011
----
November 2011
Supply
( )
April 2012
July 2012
January 2013

19. 12-My Bee, My Honey, My Honeycomb
2nd Project Package
Priority Axes 1: Improvement of Business Environment
12-My Bee, My Honey, My Honeycomb
End Recipient of Assistance : (MoAR) - (ARI)
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
June 2011
July 2011
August 2011
June 2012
Tender Documents are being prepared.
Technical Assistance (Supervision)
( )
September 2011
Works
( )
----
November 2011
May 2012
Supply
( )
April 2012
July 2012
January 2013

20. 13- Rize Tea Research and Application Centre
2nd Project Package
Priority Axes 1: Improvement of Business Environment
13- Rize Tea Research and Application Centre
End Recipient of Assistance : RCCI
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
May 2011
July 2011
August 2011
June 2012
Tender Documents are being prepared.
Technical Assistance (Supervision)
( )
June 2011
September 2011
July 2012
Works
( )
----
November 2011
May 2012
Supply
( )
April 2012
January 2013

21. 14- Big Partnership of Small Industrialists
2nd Project Package
Priority Axes 1: Improvement of Business Environment
14- Big Partnership of Small Industrialists
End Recipient of Assistance : Tokat SS Small Industry Construction Cooperative
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
August 2011
October 2011
November 2011
August 2012
Tender Documents are being prepared.
Technical Assistance (Supervision)
( )
May 2011
July 2011
May 2012
Works
( )
June 2011
----
Supply
( )
April 2012
June 2012
January 2013

22. End Recipient of Assistance : Giresun Commodity Exchange
2nd Project Package
Priority Axes 1: Improvement of Business Environment
15- Establishment of Giresun Hazelnut Licensed Warehouse and Spot Exchange
End Recipient of Assistance : Giresun Commodity Exchange
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Supervision)
( )
June 2011
March 2012
PN is expected to be published in June 2011.
Works
( )
July 2011
PN is expected to be published in July 2011.
Supply
( )
April 2012
July 2012
January 2013
TS is being prepared.

23. 16- Sustainable Tourism Development in Mardin
2nd Project Package
Priority Axes 1: Improvement of Business Environment
16- Sustainable Tourism Development in Mardin
End Recipient of Assistance : Governorate of Mardin
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Supervision)
( )
May 2011
July 2011
August 2011
June 2012
Tender Documents are being checked and expected to be sent to CFCU at the end of May 2011.
Works
( )
June 2011
----
October 2011
May 2012
Technical Assistance for Tourism Development
( )

24. 17- Expansion of Van Enterprise Development Centre (Van İŞGEM)
2nd Project Package
Priority Axes 1: Improvement of Business Environment
17- Expansion of Van Enterprise Development Centre (Van İŞGEM)
End Recipient of Assistance : Van Industrialist and Businessmen Association
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
July 2011
October 2011
August 2012
Tender Documents are being prepared.
Technical Assistance (Supervision)
( )
June 2011
August 2011
September 2011
June 2012
Works
( )
-----
November 2011
May 2012
Supply
(50.380)
April 2012
July 2012
January 2013

25. 18- G43 Anatolian Venture Capital Fund
2nd Project Package
Priority Axes 1: Improvement of Business Environment
18- G43 Anatolian Venture Capital Fund
End Recipient of Assistance : KOSGEB
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Direct Grant Agreement ( )
OIS, Business Plan and Contribution Agreement of the operation were submitted to the Commission and the EUD for approval on 22 February 2011.

26. Projects Under Implementation Awarded Contracts under 4 operations 1 Contracts is Finalized 6 Contracts are being Implemented

27. 01-Strengthening of SMEs for Networking and Inter-Regional Cooperation
1st Project Package
Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
01-Strengthening of SMEs for Networking and Inter-Regional Cooperation
(Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)
End Recipient of Assistance : UFT
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Technical Assistance (Institutional Building) ( )
The contract is being implemented.
Supply
( )
LOT1&LOT2:
LOT3:

28. End Recipient of Assistance : TOBB
1st Project Package
Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
02- Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman, Van
End Recipient of Assistance : TOBB
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Supply
( )
The contract is being implemented.

29. 03-Technical Assistance End Recipient of Assistance : MoIT – RCP-CIC
1st Project Package
Priority Axes 3: Technical Assistance
03-Technical Assistance
End Recipient of Assistance : MoIT – RCP-CIC
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Study for Compliance Assessment Audit
Service
(71.150)
Compliance Assessment Team started to study in MoIT after the kick-off meeeting held in RCP-CIC on
Institutional Building for the Implementation
( )
The contract is being implemented.

30. End Recipient of Assistance : MoIT – DG for Internal Trade
3rd Project Package
Priority Axes 1: Improvement of Business Environment
04- Greater Anatolia Guarantee Facility
End Recipient of Assistance : MoIT – DG for Internal Trade
Type of Contract
(Budget €)
Submission of Tender Documents to CFCU
Forecast
Notice
Procurement Notice
Signature of Contract
State of Play
Direct Grant Agreement
(32.000)
The contract is being implemented.

31. Priority Axes 3: Technical Assistance Finalisation of Contract
1st Project Package
Priority Axes 3: Technical Assistance
FINALIZED CONTRACT
Type of Contract
(Budget €)
Signature of Contract
Finalisation of Contract
Technical Assistance
Roadmap for the establishment of the FCD within RCP-CIC
Service
( )
19 January 2011

32. STATE OF PLAY IN SECOND
PROJECT PACKAGE

33. SECOND PROJECT PACKAGE - STATE OF PLAY
1- Business Development Center
2- Big partnership of small enterprises
3- Hazelnut Licensed Warehouse and Spot Exchange
4- Strengthening the Infrastructure for Furniture Production
5- Tea Research and Application Centre
6- My Bee, My Honey, My Honeycomb
Name of Proposal
Submission Date
Approval Date
7- Activation of “Specialty Foods Cluster” in “GAP Region”
8- Sustainable Tourism Development
Location
Van
Tokat
Giresun
Kayseri
Rize
Ordu
Ş.Urfa – İzmir
Mardin
Rejected –
9- Establishment of Cereals Exchange and Licensed Warehouse
10- Hand-“Made in Hatay”
11- Establishment of a “CuF” for Industrial Forestry Products
12- Increasing Competitiveness of Middle Black Sea Region (TR83)
13- Impr. of the Shared Industrial Infr. of the Pistachio Pros.Sector
14- Establishment of a CuF for Furniture and Mechanics
Ş.Urfa
Hatay
Kastamonu
Samsun
Siirt
Amasya
n/a
15- Natural Stone Manufacturing and Marketing Support Centre
16- Regional Industrial Design and Modelling Centre
17-Regional Industrial Collaboration in Cotton Fibre Manufacturing
Bayburt
Gaziantep
Diyarbakır
Budget Total : €

34. SECOND PROJECT PACKAGE – PLANNING Estimated Submission Date
Name of Proposal
Location
Estimated Submission Date
18- Enterprise Development Center
19- Metal Products Laboratory
20- Karatekin University – SETEM
21- Marble Production Common Use Facility
22- FIKAP
23- Red Pepper Cluster Initiative
24- Enterprise Development Center
25- Investment Promotion Center
Osmaniye
Samsun
Çankırı
Amasya
Giresun
K.Maraş
Sorgun – Yozgat
Yozgat
May – June 2011
26- Enter prise Development Center
27- Atatürk University – Technology Oriented Support Center
28- Apricot Valley and Green Energy Storage Facility
29 -Whey Powder Production Facility
30- Yeniçam Shipyard CuF
31- Enter prise Development Center
Elazığ
Erzurum
Malatya
Trabzon
K.Maraş
July- September 2011
32- Winter Tourism Center
33- Enterprenurship Consultancy Center
34- Milk Processing CuF
35- Olive oil CuF
36 –Mount Pamuk Highland Tourism
37- In the spring in Van
38- Kommagene – Nemrut Tourism Development
39- İshakpaşa Palace Tourism Promotion Project
40- Enterpreneurship Consultancy Center
41- Aydınlar Tourism Promotion Project
42 - Increasing the Regional Competitiveness in Kars, Ağrı, Ardahan and Iğdır
Ardahan
Bafra – Samsun
Kars
G.Antep
Iğdır
Van – Gevaş
Adıyaman
Ağrı
Bitlis
Siirt
Kars, Ağrı, Ardahan, Iğdır
October – December 2011
Budget – € (est.)

35. STATE OF PLAY IN THIRD
PROJECT PACKAGE

36. THIRD PROJECT PACKAGE - STATE OF PLAY
Greater Anatolia Guarantee Facility - GAGF
32 M.€ IPA Contribution
500 m.€ Credit Volume for SMEs
Under implementation
EIF provide info. first results
G-43 Anatolian Venture Capital Fund
OIS – Business Plan (BP) finalized
Contribution Agreement May 2011
16 Mil. € Budget
Implementation will start at the second half of 2011
Open new project proposals
Establishment of Seed capital fund
Establishment of Technology & Innovation oriented fund,
Enlargement of GAGF?

37. MONITORING REPORT
AND MONITORING SHEETS

38. PROGRESS AT PROGRAMME LEVEL
Revision of the Financing Agreement
Financing Agreement has been modified in line with the amendments resulted from the adoption of Commission Regulation No 80/2010.
Modified Financing Agreement for the RCOP was signed by the Commission on 30 November 2010 and by the NIPAC on 14 December 2010.

39. PROGRESS AT OPERATION/CONTRACT LEVEL TENDERING/CONTRACTING PROGRESS
19 forecast notices published
8 procurement notices published
7 contracts with a total budget of € signed
5 contracts with a total budget of € are expected to be signed by the end of 2011

40. PROGRESS AT OPERATION/CONTRACT LEVEL
FINANCIAL PROGRESS
Advance and final payment for the FwC on “Road map for the establishment of the FCD within RCP-CIC” – 116,818€
Single payment for “Greater Anatolia Guarantee Facility” - 32 MEUR
Advance payment for the Service Contract on “Technical Assistance on Institutional Building for the Implementation of RCOP” - 1,218,592€
Advance payment of the Service Contract on “Technical Assistance for Empowering SMEs for Networking and Inter-Regional Cooperation” - 699,995€
Advance payment for the Supply Contract on “Enlargement of the European Turkish Business Centres Network to Sivas, Antakya, Batman and Van” - 286,758€
Declared eligible expenditure to the NAO 34,322,163€

41. PROGRESS BY PRIORITY AXES
Priority 1: Improvement of Business Environment ( €)
No of submitted/approved operations under Priority 1

42. PROGRESS BY PRIORITY AXES
Priority 1: Improvement of Business Environment
No of operations by status under Priority 1

43. PROGRESS BY PRIORITY AXES
Priority 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship ( €)
No of submitted/approved operations under Priority 2

44. PROGRESS BY PRIORITY AXES
Priority 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship
No of operations by status under Priority 2

45. ABSORPTION CAPACITY (N+3) AND DISBURSEMENT FORECASTS

46. ALLOCATED BUDGET FOR RCOP
Year
EU Contribution (EUR)
National Contribution
(EUR)
Total EUR
2007
2008
2009
2010
2011
TOTAL

47. EXPENDITURE FORECAST OF THE 1ST PROJECT PACKAGE
TITLE
2010
2011
2012
2013
2014
2015
Total EUR
(EU Cont.)
KOSGEB
TUBITAK
TDZs
MoCT
61.242
TOBB
UFD
TA RCP-CIC ( )
59.577
TOTAL

48. EXPENDITURE FORECAST OF THE 2ND PROJECT PACKAGE-1
TITLE
2011
2012
2013
2014
2015
Total EUR
(EU Cont.)
ORDU HONEY
RIZE TEA
VAN ISGEM
TOKAT KSS
KAYSERI ORAKAB
GIRESUN HAZELNUT
30.814
MARDIN TOURISM
TOTAL

49. EXPENDITURE FORECAST OF THE 2nd PROJECT PACKAGE-2
TITLE
2010
2011
2012
2013
2014
2015
Total EUR
(EU Cont.)
1ST VAGON
2ND VAGON
OTHERS
TOTAL

50. EXPENDITURE FORECAST OF THE 3RD PROJECT PACKAGE
TITLE
2010
2011
2012
2013
2014
2015
Total EUR
(EU Cont.)
GAGF
KOSGEB
TOTAL

51. TOTAL EXPENDITURE FORECAST OF THE PROJECT PACKAGES
TITLE
2010
2011
2012
2013
2014
2015
Total EUR (EU Contribution)
1ST PP
59.577
2ND PP
3RD PP
TOTAL

52. DISBURSEMENT FORECAST AND N+3 GAP
Expenditure Estimations (EU Contribution)
2010
2011
2012
2013
2014
2015
TOTAL
1st PP
59.577
2nd PP
3rd PP
TOTAL (per year)
TOTAL (cumulative)
N+3 Expenditure
Requirements (per year)
Pre-finance*
Expenditure paid and declared**
(A.P )
N+3 Gap
*It should be paid and declared to the EC by the end of 2017.
**Figures also include the advance payment which is equal to € .

53. INFORMATION ON TECHNICAL ASSISTANCE (TA) ACTIVITIES

54. Components of TA Operation
TA Operation (2007 TR 16I PO )
Components of TA Operation
Names of Contracts
State of Play
Budget (Euro)
Component 1
Capacity building in programme and project level: training and support in management and implementation functions to the RCP – CIC and final recipients
Component 2
Supporting the establishment of the RCP – CIC Finance and Contracts Department (FCD)
Service Contract
TR07R
Technical Assistance on Institutional Building for the Implementation of RCOP
Under implementation stage
Component 3
Establishment of the MIS System within the RCP-CIC
Service contract
TR07R Technical Assistance on MIS for the Implementation of RCOP
Under preparation stage
Existing ToR is under revison with Short Term Expert
Component 4
Supply component
Supply contract
TR07R Supply of IT Equipment for Management Information System
Existing Market Research and Technical Spesification documents is under revision with Short Term Expert
Component 5
Support for programme and operations monitoring and implementation (lump-sum)
Direct Grant
Covering of transportation and accommodation charges of experts and staff who are on site visits, on the spot checks, kick off meetings, attending trainings including participation fee
Under discussion
Component 6
Framework Contracts (lump-sum)
Framework contract
Road map for the Establishment of the FCD within RCP-CIC
Finalised
in 19th of January
Study for Compliance Assessment Audit of MoIT
Kick off meeting on 2nd of May
71.150
GRAND TOTAL

55. Main Activities of TA Project during period
TA Operation (2007 TR 16I PO )
Main Activities of TA Project during period
December 2010 – May 2011
Preparation of Inception Report
Training Need Analysis of RCP-CIC including Internal Audit Unit of MoIT
Delivery of training programme mainly for FCD staff
Recruitment of 4 non key long term experts out of 6
Recruitment of urgent short term experts (Trainings, Training Need Analysis, MIS, Accreditation)
Preparation and revision of manuals, preparation of Accreditation
Training Need Analysis for first and second project’s end recipients
Preparation of workshop on project generation

56. Main Activities of TA Project during period
TA Operation (2007 TR 16I PO )
Main Activities of TA Project during period
May 2011 – November 2011
Development of new project pipeline
Training of RCP-CIC staff
Training of first and second project package’s end recipients
Interim evaluation of RCOP
Support to accreditation process of Finance and Contracts Department

57. NEW INSTITUTIONAL SET-UP AND PREPERATIONS FOR ACCREDITATION OF FINANCE AND CONTRACTS DEPARTMENT UNDER RCP-CIC

58. Legal Environment IPA Regulation (EC) No 1085/2006
IPA Implementing Regulation (EC) No 718/2007
Framework Agreement
Financing Agreement
Prime Ministerial Circular
Ministerial Consent for RCOP-CIC 3 Dec 2007

59. RCOP OS Institutional Set-up
The Ministry of Industry and Trade (MoIT): OS RCOP
(Prime Ministerial Circular /18)
Head of the Operating Structure is Deputy Undersecretary of the MoIT.
Within the MoIT, the functions of the Operating Structure are carried out by the RCOP Coordination and Implementation Centre.
Tendering, contracting, payment, accounting and financial reporting for the projects under RCOP is delegated to CFCU for a transition period.

60. RCOP OS Institutional Set-up
MINISTER
UNDERSECRETARY
Deputy Undersecretary
(Head of Operating Structure)
Internal Audit
Regional Competitiveness Programme Coordination and Implementation Center (RCP-CIC)
(Head of Center)
Monitoring and Evaluation Department
(Head of Department)
Quality Assurance and Control Department
Monitoring Division
Evaluation Division
Risk Management Division
Quality Assurance and Control Division
Control Division
Administrative Services
Finance and Contract Department
Implementation Division
Programming Division
Procurement Division
Publicity Division
TA&HR Division
Deputy Head of Center
Finance Division
Programming Department

61. WLA and Human Resources
Project and Contract Numbers of the RCP-CIC
Project Number
Contract Numbers
Repon
sible Ins.
1st PP
2nd PP
3rd PP
TOTAL
CFCU 10 13 2 25 32 52 86
RCP-CIC - 31
124 44 56
176
210
* Following April 2012

62. WLA and Human Resources
Existing Work Force (Experts)
Needed Work Force
Difference
Monitoring Department
6 (Including 1 Head of Department + 1 LTE-Non Key) 6
Programing Department
13 (Including 1 Head of Department + 1 LTE-Non Key) 13
Quality Assurance and Control Department
Finance and Contract Department
37 (Including 1 Head of Department + 3 LTE-Non Key) 40 -3
Total Experts 62 65
Existing (available) Work Force: 1 Head of Centre+ 2 Deputy Head of Centre + 4 Heads of Departments + 52 Experts + 4 Administrative Staff = 63 staff
Total Staff Needed (Expert) for the Centre: 65
Total Required Work Force (Expert) with:3

63. WLA and Human Resources
REGIONAL COMPETITIVENESS PROGRAMME COORDINATION AND IMPLEMENTATION CENTER
Head of Center
Programming Department
Quality Assurance and Control Department
Monitoring and Evaluation Department
Finance and Contracts Department
Programming Division
TA&HR Division
Publicity Division
Control Division
Risk Management Division
Monitoring Division
Evaluation Division
Finance Division
QAC Division 13 6 37 40
Administrative affairs
(4 staff)
Deputy
Deputy
Procurement Division
Implementation Division

64. Finance and Contract Department Total 34 Staff + 3 NKLTE
Procurement Division
17 Staff
Implementation
Division
7 Staff
Finance
Division
5 Staff
Quality Assurance
and Control Division
4 Staff
Civil Engineers (8)
Architect (1)
Electrical Engineers (2)
Mechanical Eng.(1)
Environmental Eng.(1)
Social Sciences (3)
Lawyer (1)
Civil Engineers (3)
Architect (1)
Electrical Engineers (1)
Mechanical Eng.(1)
Lawyer (1)
Management (3)
Economy (2)
Food Engineer (1)
Civil Engineers (1)
Mechanical Eng.(1)
Social Sciences (1)

65. WLA and Human Resources
Spatial Needs
Taking the fact that the tendering, contracting, payment and accounting procedures of totally 124 contracts will be carried out by the FCD following December 2011 in to account;
2 Rooms for Tendering (Large)
50 m2 each
100 m2 totally
5 Rooms for Tendering
30 m2 each
150 m2 totally
10 Office Rooms for 37 Staff
25 m2 each
250 m2 totally
Totally 7 Rooms for Tendering and 10 Rooms for office is needed.

66. 2010 2011 Gradual Takeover of the Delegated Tasks
The Cooperation Agreement with CFCU
Cooperation with CFCU on the preparation and control of the tendering documents like ToRs, TSs and Volume 4 and 5 of Works Contracts
2011
Addendum to the Agreement
RCP-CIC prepares and controls the full set of tendering documents and sends to CFCU.
2012
Accreditation and Conferral of Management
Taking the delegated tasks on board from CFCU

67. Preperations for Accreditation
PIM POG Annexes of POG Audit Trails Accreditation Package (Inventory List and its Annexes) Accounting Software MIS ToR under Preperation Trainings and Coaching under TA Project

68. List of Trainings under TA Project
Trainings delivered by the TAT from 15th of December up to now:
Project Cycle Management
Procurement (basics and practice) (PRAG, FIDIC Rules)
Financial management, payment and accounting
Advanced Training PRAG Services
Advanced training PRAG Supplies
Advanced training PRAG Works
Trainings to be Delivered by the TAT:
Project and Contract management (basics)
Advanced Contract Management for works (FIDIC)

69. WORK PROGRAMME FOR THE COMPLIANCE AUDIT MISSION
Compliance Assessment Audit
Kick-off Meeting: 2nd of May 2011
Meeting on findings of the Copliance Assessment Audit:
23rd of May
Meeting on our responses for the findings: 25th. of May
WORK PROGRAMME FOR THE COMPLIANCE AUDIT MISSION
1st Mission
Intervening Period (5 Weeks)
2nd Mission
1-28 May
29 May-3 July
4 July-23 July

70. Action Plan Taking over Strategy

71. CONFERRAL OF MANAGEMENT AUDIT FOLLOW-UP OF THE DG REGIO

72. CONFERRAL OF MANAGEMENT AUDIT FOLLOW UP
The audit mission was carried out from 29 November to 3 December 2010 and Auditors visited the RCP-CIC on 2nd of December.
Draft Audit Report was received on 25 February 2011 from the DG REGIO.
The responses of the RCP-CIC were submitted to the NAO on 15 April 2011.
Findings related with the MoIT refferred in the Report and our responses can be summarized as follows :

73. FINDINGS RELATED WITH THE MoIT
AREA
FINDINGS RELATED WITH THE MoIT
RESPONSES OF THE MoIT
Internal audit framework
Lack of IPA related training
Internal Auditors of the Ministry have started to receive trainings within the scope of the TA project officially started on 15 December They have participated 6 training modules within this scope until the submission of our responses to the NAO. They are also going to participate next training modules.
Ability to work in English
Ability of working in English of Internal Auditors who are responsible for IPA Audits within the Ministry is enough to perform IPA Auditing. 2 Internal Auditors have gone to England for 12 months for education.
Insufficient Audit Plan (absence of risk analysis, not detailed audit activities, no training activities, and no follow-up procedures on audit findings)
Brief Internal Audit Plans for and were submitted to the NAO. Internal Auditors perform regular Audits within the Centre (RCP-CIC) regularly on the yearly basis. According to Internal Audit Plan for 2011, the follow-up Audit will be done in the June-July 2011 period.

74. FINDINGS RELATED WITH THE MoIT
AREA
FINDINGS RELATED WITH THE MoIT
RESPONSES OF THE MoIT
Irregularity Procedure
The irregularity procedure as it is described in the manuals of the IPA actors is not fully in line with the cooperation agreement
Although Zero Irregularity Reports had been sent to the CFCU directly upon request of the NAO by an official letter dated , these reports are going to be sent directly to the NAO. (Last Zero Irregularity Report has been sent to the NAO, directly).
Continuity of the System - Cooperation Agreements
Extension of Cooperation Agreement
The extension of the Cooperation Agreement was realized on 31 December 2010.

75. FINDINGS RELATED WITH THE MoIT
AREA
FINDINGS RELATED WITH THE MoIT
RESPONSES OF THE MoIT
Staff/
Workload
Timely recruitment and retention of IPA staff
According to the latest version of the WLA dated on 15 December 2010, the needed staff number was 33:
(Total number of existing staff was 46.)
In the last four months, this need has been decreased to 6. Revision of WLA is ongoing.
According to the final version of the WLA (revised according to the new institutional set-up in RCP-CIC), the needed staff number is 3:
(Total number of existing staff is 63.)
(Increase in staff number is 63-46=17)

76. PREPARATION OF MID-TERM EVALUATION

77. Composition of the Ad-Hoc Evaluation Committee
IPA Specific Bodies
1. NIPAC
2. Strategic Coordinator
3. Ministry of Labour and Social Security
4. Ministry of Agriculture and Rural Affairs
5. CFCU
6. EUD
Sectoral Policy Making Public Institutions
7. Ministry of Culture and Tourism
8. KOSGEB
9. TÜBİTAK
National Level NGOs
10. TOBB
11.TESK

78. Functions of the Ad-Hoc Evaluation Committee
Ad-Hoc Evaluation Committee will be consulted during the process as member of the SMC through on-line surveys and interviews.
Members of the Ad-Hoc Evaluation Committee will provide their comments about the Draft Interim Evaluation Report in written way.
Members of the Ad-Hoc Evaluation Committee will participate in the Focus Group Meeting to be held at the end of July where the Draft Interim Evaluation Report will be discussed.

79. THANK YOU FOR YOUR ATTENTION Ministry of Industry and Trade
Regional Competitiveness Programme
Coordination and Implementation Centre
Web adress: ipaweb.sanayi.gov.tr
ipa.stb.gov.tr 79