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2. 2 Bihar at Glance 1Area in Sq.Kms94,163 2No.of Districts38 4No. of Municipal Corporations11 7No.of Blocks534 8No.of Villages45,103 9No.of Gram Panchayats8471 11Population10,38,04,63 12Male and Female Sex Ratio1000: 916 13Population Growth rate – 2001-201125.07% 14Percentage of population - Urban 11.30% 15Percentage of population - Rural88.70%

3. Sl. No Type of Schools As per PAB approvalAchievement No. of Schools No. of children No. of Schools No. of children Availed 1. Primary (I to V) Govt. +LB+GA Schools 469657500000400808504852 NCLP15165675559518563 Total Schools484817556755406758523415 2 Upper Primary (VI to VIII) Govt. + GA+LB 232912500000292622826182 Total232912500000292622826182 GRAND TOTAL71772100567556993711349597 PAB approval Vs Achievement 2012-13 MDM Working Days :-  Mid Day Meal provided for180 days in primary and 177 days in upper primary against 230 approved days for 2012-13 3

4. Release & Expenditure 2012-13 (in Lakhs) COMPONENTOpening Balance of GOI as on 1.4.2012 GOI Release GOB Release Total fund Available in 2012-13 Expenditure till 31.3.2013 Cooking cost 5124.4186716.5334616.49126457.40 71378.06 Cost of Food grains 10400.00 Cook-cum- helper 18358.30 Transportation1374.35 MME1832.60 Total5124.4186716.5334616.49126457.40103343.31 Kitchen shed11385.142846.2814231.42Since Funds were released in the march - 2013, it could not be spent Kitchen device 1788 4

5. Coverage - Against Enrolment / PAB in 2012-13

6. COVERAGE AGAINST ENROLMENT Quarter 2010-112011-122012-13 Enrolment(2 010-11) Average per day beneficiaries in (2010-11) % against Enrolment Enrolment (2011-12) Average per day beneficiaries in (2011-12) % against Enrolment Enrolment( 2012-13) Average per day beneficiaries in (2012-13) % against Enrolment 1st Quarter1881400510366697 55 204980929265090 45 198455487958112 40 2nd Quarter1881400510369621 55 204980929204598 45 1984554811831046 60 3rd Quarter188140059695430 52 204980928260042 40 1951623012398335 64 4th Quarter188140059122075 48 204980928912002 43 19516230 13289440 68 State Average188140059888456 53 204980928910433 43 1968088911369233 58

7. Payment of cost of food grains in 2012-13 Bill Raised by FCIPayment made to FCI Total bills raised by FCI till Mar 2013 - Rs. 119 crores Total payments made to FCI till Mar 2013 – Rs. 104 crores Previous year pending bills – 1.5 crore 7

8. MENU 2012-13 S. NoDaysFood Items 1 MondayRice, Mixed Dal and Green Vegetables 2 Tuesday Zira Rice + Aloo Soyabean Sabji 3 WednesdayKhichri with Green Vegetables and Chokha 4 ThursdayRice, Mixed Dal and Green Vegetables 5 FridayPulao + Kabuli chana / Lal Chana Chhola + Green Salad 6 SaturdayKhichri with Green Vegetables and Chokha New proposed menu based on local availability of item, nutritional value and suggestion from nutritional expert like KHEER,EGG,BANANA are under consideration 8

9. Management Structure-MDM Bihar 9 State Level Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS) Education Department State level steering cum Monitoring committee Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator District Level District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant District level steering cum Monitoring committee BLOCK RESOURCE PERSON Block level Steering cum Monitoring committee Block Level School Level Headmaster/Senior Most Teacher Vidyalaya Shiksha Samiti (VSS)

10. Food Corporation of India State Food Corporation (SFC)–Nodal Agency Block Resource Person through Local Private contractor Schools Food grains Flow District wise MIS Online advice generation

11. Fund Flow 11 Fund released by GOI Approval by The Minister Approval by the E.C Approval by the Cabinet Issue of Sanctioning order Withdrawal from treasury Fund released by BRMYS to districts Fund released to the schools

12. Initiatives 2012-13 - Dopahar - IVRS  Dopahar(IVRS) was introduced in April 2012 for better monitoring of the scheme and to capture data in real time.  Data received from Dopahar (IVRS) is being posted on Dopahar.org for public view and to ensure transparency.  SMS alert relating to attendance, coverage, availability of fund and food grain every day to DEO and MDM for information and necessary action.  Data received from Dopahar (IVRS) is being reviewed by a dedicated team of officers and actions are being taken on regular basis.  Dedicated help line for Head masters - 0612-6609900 12

13. Dopahar( IVRS) CALL SUMMARY MonthTotal School Data /Mobile No. Available Average completed Call % Apr-12339631591446 May-12601204865080 Jun-12616774719076 Jul-12631225193482 Aug-12654755350981 Sep-12673455725385 Oct-12685735700683 Nov-12681935694683 Dec-12681815882086 Jan-13683015942787 Feb-13685116063088 Mar-13687096201090

14. Initiatives taken in 2012-13 Strengthening of Web-based MIS and MDM functioning process integration with MIS Eg. Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for CC and CCH New post of District program manager (DPM) for the districts and finance manager and I.T manager for the head quarter have been created for the better management of the scheme. The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.

15. Initiatives 2012-13 – Ranking of District performance The performance based ranking of the districts has been started since august 2012. System of recognising performing officers put in place. Criteria for ranking are : Average Per day beneficiary against Enrollment MDM working days Conversion cost availability in the Schools Food Grain available in the Schools School Inspection FCI payment Quarterly SMC meeting Monthly Cook-cum-helper honorarium payment MIS Entry status Dopahar (IVRS) response Block level performance evaluation system under development – proposed to be implemented from May 2013.

16. Effect of Ranking FCI bill dues was 62 crores in Jun 12 which has reduced to 16.5 crores in month of March 2013. Cook cum helper payment –In June 2012 payment of cook cum helper had a backlog of 4 mths but in March 13 has become up to date SMC meeting – In month of June 12 only 3 district organized their district and block level SMC meeting but in March 2013 it has reached up to 35 districts Inspection – In August total inspection of school was 12,544 and in March 2013 (cum) it is 1,40,306 - action taken on 2403 and FIR lodged on 54.

17. Capacity Building 17 Training given to HMs on – IVRS Cooking of meals Record keeping Accounting

18. Capacity Building The district MDM in-charges were sent to National Productivity Council, Jaipur for Administrative and Management Training Program. All accountants of districts trained for 3 days All the Block Resource Persons given one day training 18

19. Financial Management and Accounting A C.A firm has been engaged to improve financial management, accounting and to update the Accounts of Head Quarter and Districts. Accounts manual has been prepared and adopted. Shifting from manual single entry basis to computerized and double entry basis of accounting. 19

20. Monitoring Surprise school visit by Principal Secretary, Secretary Primary Education and Director MDM Directorate level officers visit of districts started since Sept-12 – one third districts covered every month. More rigorous inspections by MDM I/C and BRP Inspections by other officers of education department – DEO, DPO, PO and BEEO Inspections by other officers of the district Special inspection campaign started

21. Monitoring contd. State Level SMC meeting was conducted on 8.08.2012 and 13.03.2013 under the chairmanship of Chief Secretary. District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis 21

22. Result of initiatives taken in 2012-13 The number of schools not serving meals decreased from 19,233 in June 2012 to 2,518 in February 2013. Increase of 23% in average per day beneficiary from 1 st Quarter to 3 rd Quarter of 2012-13 22

23. Total no. of school where MDM not served in 2012-13 due to non Availability of fund,food grains, local problem and other Reason

24. Action plan for 2013-14 System of internal audit and third party evaluation proposed Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days) All cook cum helper will be provided new apron and cap All schools will be provided with sitting mat, storage bin, nail cutter, soap and drinking water drums. State is going to provide plates and glasses from own resources. 24

25. Action plan for 2013-14 Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done Facilitate MIS entry in off line mode Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos Inspection reports get into MIS and can be analysed and collated – even matched with IVRS data Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity Creating photo database of kitchen sheds and cooks 25

26. Inspection photos with tablet 26

27. Inspection photos - Kitchen shed 27

28. Inspection photos 28

29. Inspection photos - Cook cum Helper 29

30. Issues relating to FCI Delay in issue of RO. Issues of timely availability of food grains in following district :- Madhubani Darbhanga, Sitamarhi, Sheohar, Lakhisarai, Sheikhpura,Bhagalpur Begusarai,Saran,Nalanda and Buxar. Labour unrest in some godowns – Patna – Mokama, Buxar, Madhubani Issue of closed Godown – Nalanda, Mokama Poor quality of rice Delay in submission of bills

31. Proposal for 2013-14 31

32. Proposal for Additional Cook-cum-Helper Total Requirement of Cook cum helper for 2013-14 Total Sanctioned Number of Cook cum helpers in 2012-13 Proposal for sanctioning Additional number of cook cum helpers 23181118358348228 32

33. Proposal for Procurement of Kitchen Device Sanction for kitchen device replacement for 28695 schools ( 27024 of 2007-08 and 1671 NPS of 2011-12 and 2012-13) @ Rs. 15000/- per school. Additional demand of Rs.10000/-per school for replacement sanctioned during 2012-13 for 35760 schools (2006-07 and 2007-2008)  Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000. 33

34. Proposal for increase in Transportation Cost ComponentApproved in 2012-13Proposal for 2013-14 Transportation CostRs.750/ - per MTRs.1500/-per M.T 1. The present rate is more than 5 years old. 2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties. 34

35. Proposal for Construction of Kitchen-cum-Store Total no. of Schools excluding Madasa/Maqta b/AIE/EGS/NCL P/NPS Total units of kitchen shed for which fund was sanctioned by GOI New kitchen shed to be sanctioned by GOI on the basis of plinth area Additional funds to be sanctioned on the basis of plinth area by GOI for the 18975 kitchen shed sanctioned in previous year @ Rs.60000/- i.e 11385.1439 6655065977 573Rs.28996.03 lakhs 35

36. Other issues Increase in conversion cost should be linked to food inflation index and increase should be effective from 1.4.2013. A comprehensive study may be undertaken to determine the adequacy of conversion cost First fund release in 2012-13 was in Month of May – creating difficulty in running the scheme in 1 st Quarter – Need to look at alternatives 36

37. PROPOSALS AND RECOMMENDATIONS for 2013-14 S.NoComponentPAB Approved in 2012-13Proposal for 2013-14 1Children (Pri)75000009600000 2Children(U-Pri)25000003500000 3NCLP5675525000 4Working Days230253 5Kitchen store -573 & Balance amount for 18975 schools 6Kitchen device 35760 @ Rs.5,000 per school 28695 (2007-08 and NPS) @ Rs.15000 per school and 35760 @ Rs.10,000 7CCH1,83,5832,31,811 8Transportation costRs.750/ - per MTRs.1500/-per M.T 37

38. Third Party Monitoring Evaluation by A. N. Sinha Institute of Social Studies, Patna, visited in November - December 2012 Description Type District :- Darbhanga, Saharsa, Sheohar, Sitamadhi Percentage of Schools serving hot cooked meal regularly. 74% Regularity Number of schools having cooking cost available 90% Number of schools having Food grains available 77% Percentage of school having buffer stock of food grain for one month’s requirement maintained 77% Is gender or caste or community discrimination in cooking or serving or seating arrangements? NO Does daily menu include rice/ wheat, pulses and vegetable? 100%

39. Thank You