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Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4

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Presentation on theme: "Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4"— Presentation transcript:


2 Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4
No. of Municipal Corporations 11 7 No.of Blocks 534 8 No.of Villages 45,103 9 No .of Gram Panchayats 8471 Population 10,38,04,63 12 Male and Female Sex Ratio 1000: 916 13 Population Growth rate – 25.07% 14 Percentage of population - Urban 11.30% 15 Percentage of population - Rural 88.70% 2

3 Management Structure-MDM Bihar
State Level Education Department Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS) State level steering cum Monitoring committee Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant District level steering cum Monitoring committee District Level BLOCK RESOURCE PERSON Block level Steering cum Monitoring committee Block Level School Level Headmaster/Senior Most Teacher Vidyalaya Shiksha Samiti (VSS)

4 PAB approval Vs Achievement 2013-14
Sl. No Type of Schools As per PAB approval Achievement No. of Schools No. of children No. of children Availed 1. Primary (I to V) Govt. +LB+GA Schools 39927 39225 NCLP 595 14788 525 4962 Total 40522 39750 2 Primary with Upper Primary (I to VIII) Govt. + GA+LB 29716 29310 69060 GRAND TOTAL 70238 69892 MDM Working Days :- Mid Day Meal provided for152 days in primary and 151 days in upper primary against 171 approved days for upto December 4 4

5 Release & Expenditure 2013-14 (in Lakhs)
COMPONENT Opening Balance of GOI as on GOI Release GOB Release Total fund available in Expenditure till Cooking cost Cost of Food grains Cook-cum-helper Transportation MME Total Kitchen shed 553.13 Kitchen device

6 Coverage - Against Enrolment / PAB in 2013-14
Quarter Enrolment( ) PAB (12-13) Average per day Beneficiaries in ( ) Coverage against Enrolment Coverage against PAB First 63 95 Second 66 101 Third 69 104

Quarter Enrolment( ) Average per day beneficiaries in ( ) % against Enrolment Enrolment( ) Average per day beneficiaries in ( ) Enrolment( ) Average per day beneficiaries in ( ) 1st Quarter 45 40 63 2nd Quarter 60 66 3rd Quarter 64 69 4th Quarter 43 68 State Average 58

8 Kitchen Shed status in 2013-14
Year Total unit sanctioned Amount Sanctioned Constructed Inprogress Not Constructed Expenditure unspent balance 16050 9630 15059 9035.4 9035 31078 18647 12103 7262 3790 8060.8 8061 18975 11385 6703 12272 4022 7363 573* 553.13 Total 85525 57311 53705 38010 Unspent amount Rs lakhs of units sanctioned in returned to GOI in Again GOI returned in out of units only 6703 unit amount released to school having land for construction of kitchen shed. fund for unit will be utilised against the demand generated in time for schools sanctioned upto Currently, we need 1358 units for the schools santioned after upto Funds for 470 out of 573 kitchen shed sanctoned in PAB were received in last week of January rest 103 kitchen shed funds are pending.

9 Food grains Flow Food Corporation of India
State Food Corporation (SFC)–Nodal Agency District wise Online advice generation( MIS) Block Resource Person and Local Private contractor Schools

10 Fund Flow Fund released by GOI Approval by The Minister
Approval by the E.C Approval by the Cabinet Issue of Sanctioning order Withdrawal from treasury Fund released by BRMYS to districts Fund released to the schools-district online advice generation system

11 Initiatives taken in Strengthening of management structure: District program manager (DPM), state level finance manager and I.T manager post created and appointment have been for the betterment of the scheme. The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them. Monthly review meetings of BRP of low performing blocks. The honorarium of headquarter and field level officer and staff revised on the basis of CPI index.

12 Initiatives taken in 2013-14 contd..
The tablet PC based inspection will be now implemented across state after successful pilot study. Provision of plates and glass from state fund. Additional Provision of Rs 5000 per school for procurement and replacement of kitchen devices. Release of Rs. 39 crores from state own resources for repairing of old kitchen shed in three Rs.10,000/and Rs.5000/- Fund for mat for sitting and Apron with cap @Rs 125 per cook resp. released to schools. Fund for storage bins and storage trunks( state resources) provided to schools for better storage of foodgrains and condiments.

13 Initiatives 2013-14 – Ranking of District performance
The revised performance based ranking of the districts has been started since January System of recognizing performing officers put in place. Criteria for ranking are : Average Per day beneficiary against Enrollment MDM working days Mdm Functional School as Per MIS Dopahar(IVRS) Performance Human Resource Kitchen shed FCI Payment School. Inspection As Per MIS Steering-Cum-Monitoring Committee Meetings Number of Cooks Cook-cum-Helper's Payment Block level performance evaluation system launched in January 2014.

14 Capacity Building The district MDM in-charges were sent to National Productivity Council, Jaipur for office Administration and Management Training Program. Four day residential training of Field officers and staff was conducted for management and sensitisation. One day training of Head masters, VSS members and cook cum helpers is being conducted for preparation and management of the scheme.

15 Initiatives 2013-14 - Dopahar - IVRS
In Dopahar(IVRS) weekly and daily monitoring for meal not served has been introduced. Data received Through IVRS is available on for public view to ensure transparency . Third question changed on quarterly basis of priority of the issues and for sensitisation. Dedicated Toll free number for Public Grievance redressal system – has been launched. Strengthening of Web-based MIS and MDM functioning process integration with MIS Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for Cooking Cost and Cook Cum Helper honorarium.

16 Financial Management and Accounting
Accounts manual has been prepared and adopted. Tally is being implemented. A CA firm for statutory audit has been engaged. Internal audit will be taken up soon after general elections

17 Monitoring Surprise school visit by Principal Secretary , Secretary Primary Education and Director MDM Directorate level officers visit of districts started since Dec-13 – one third districts covered every month. Surprise and regular inspections by MDM I/C and BRP Inspections by other officers of education department – DEO, DPO, PO and BEEO Inspections by other officers of the district Inspection reports are available on MIS.

18 Monitoring contd. State Level SMC meeting was conducted on And under the chairmanship of Chief Secretary. District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. Emphasis on Regular meeting is being pursued. Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis.

19 Action plan for Strengthening of management structure- BRP for every 15 panchayats, DRP for every 700 schools. District IT manager and Account manager proposed on revision of MME rates. Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days) All schools will be provided with nail cutter, soap and drinking water drums.

20 Action plan for Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos Inspection reports uploaded in MIS and can be analysed and collated – even matched with IVRS data Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity Creating photo database of kitchen sheds, cooks and other infrastructure.

21 Issues relating to FCI Delay in issue of RO.
Issues of timely availability of food grains in godown Labour unrest in some godowns – Issue of closed Godown –Bhagalpur, Darbhanga, Nawada FAQ -Poor quality of rice Delay in submission of bills-Kaimur,Gaya ,Jehanabad,Jamui, Khagaria,Patna

22 Payment of cost of food grains in 2013-14
Bill Raised by FCI Payment made to FCI Total bills raised by FCI till jan Rs lakhs Total payments made to FCI till feb 2014 – Rs lakhs Previous year pending bills – 1.5 crore

23 Proposal for

24 Other issues Increase in conversion cost should be linked to food inflation index and increase should be effective from A comprehensive study may be undertaken to determine the adequacy of conversion cost First fund release in was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives

S.No Component PAB Approved in Proposal for 1 Children (I-V) 2 Children(I-VIII) 3 NCLP 56755 25000 4 Working Days 230 245 5 Kitchen cum store 573 1358 school ( land have been procured ) and Release of Balance of 103 kitchen shed amount sanctioned in ) 6 Kitchen device 6270 1718 and 4777 units for replacement @ Rs.15,000/- per unit(based on market survey) 7 Cook-Cum -Helper 2,31,811 2,45,316 (additional 13,505 in ) 8 Transportation cost Rs.750/ - per MT Rs.1290/-per M.T(Rs 79/-SFC+Rs.40/-contractor + Rs.10/- Labor charge

26 Proposal for Procurement of Kitchen Device
Additional demand of Rs.10000/-per school for replacement of sanctioned Kitchen Devices during , and Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000/-.

27 Proposal for increase in Transportation Cost
Component Approved in Proposal for Transportation Cost Rs.750/ - per MT Rs.1290/ - per MT 1. The present rate is more than 5 years old. 2. Inflation in all costs associated with transportation like fuel, labour, etc. 3. After repeated tenders in some blocks very few contractors participate in the tenders 4. Out of 534 blocks in the state 69 block do not have transporter leading to difficulties.


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