Presentation on theme: "Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4"— Presentation transcript:
1 ANNUAL WORK PLAN & BUDGET – 2014-15 Directorate of MDM EDUCATION DEPARTMENT GOVT. OF BIHAR
2 Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4 No. of Municipal Corporations117No.of Blocks5348No.of Villages45,1039No .of Gram Panchayats8471Population10,38,04,6312Male and Female Sex Ratio1000: 91613Population Growth rate –25.07%14Percentage of population - Urban11.30%15Percentage of population - Rural88.70%2
3 Management Structure-MDM Bihar State LevelEducation DepartmentDirectorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS)State level steering cum Monitoring committeeDirector/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer OperatorDistrict in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive AssistantDistrict level steering cum Monitoring committeeDistrict LevelBLOCK RESOURCE PERSONBlock level Steering cum Monitoring committeeBlock LevelSchool LevelHeadmaster/Senior Most TeacherVidyalaya Shiksha Samiti (VSS)
4 PAB approval Vs Achievement 2013-14 Sl. NoType of SchoolsAs per PAB approvalAchievementNo. of SchoolsNo. of childrenNo. of children Availed1.Primary (I to V) Govt. +LB+GA Schools3992739225NCLP595147885254962Total40522397502Primary with Upper Primary (I to VIII) Govt. + GA+LB297162931069060GRAND TOTAL7023869892MDM Working Days :-Mid Day Meal provided for152 days in primary and 151 days in upper primary against 171 approved days for upto December44
5 Release & Expenditure 2013-14 (in Lakhs) COMPONENTOpening Balance of GOI as onGOI ReleaseGOB ReleaseTotal fund available inExpenditure tillCooking costCost of Food grainsCook-cum-helperTransportationMMETotalKitchen shed553.13Kitchen device
6 Coverage - Against Enrolment / PAB in 2013-14 QuarterEnrolment( )PAB (12-13)Average per day Beneficiaries in ( )Coverage against EnrolmentCoverage against PABFirst6395Second66101Third69104
7 COVERAGE AGAINST ENROLMENT QuarterEnrolment( )Average per day beneficiaries in ( )% against EnrolmentEnrolment( )Average per day beneficiaries in ( )Enrolment( )Average per day beneficiaries in ( )1st Quarter4540632nd Quarter60663rd Quarter64694th Quarter4368State Average58
8 Kitchen Shed status in 2013-14 YearTotal unit sanctionedAmount SanctionedConstructedInprogressNot ConstructedExpenditureunspent balance160509630150599035.49035310781864712103726237908060.88061189751138567031227240227363573*553.13Total85525573115370538010Unspent amount Rs lakhs of units sanctioned in returned to GOI in Again GOI returned in out of units only 6703 unit amount released to school having land for construction of kitchen shed. fund for unit will be utilised against the demand generated in time for schools sanctioned uptoCurrently, we need 1358 units for the schools santioned after uptoFunds for 470 out of 573 kitchen shed sanctoned in PAB were received in last week of January rest 103 kitchen shed funds are pending.
9 Food grains Flow Food Corporation of India State Food Corporation (SFC)–Nodal AgencyDistrict wise Online advice generation( MIS)Block Resource Person and Local Private contractorSchools
10 Fund Flow Fund released by GOI Approval by The Minister Approval by the E.CApproval by the CabinetIssue of Sanctioning orderWithdrawal from treasuryFund released by BRMYS to districtsFund released to the schools-district online advice generation system
11 Initiatives taken inStrengthening of management structure: District program manager (DPM), state level finance manager and I.T manager post created and appointment have been for the betterment of the scheme.The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.Monthly review meetings of BRP of low performing blocks.The honorarium of headquarter and field level officer and staff revised on the basis of CPI index.
12 Initiatives taken in 2013-14 contd.. The tablet PC based inspection will be now implemented across state after successful pilot study.Provision of plates and glass from state fund.Additional Provision of Rs 5000 per school for procurement and replacement of kitchen devices.Release of Rs. 39 crores from state own resources for repairing of old kitchen shed in three Rs.10,000/and Rs.5000/-Fund for mat for sitting and Apron with cap @Rs 125 per cook resp. released to schools.Fund for storage bins and storage trunks( state resources) provided to schools for better storage of foodgrains and condiments.
13 Initiatives 2013-14 – Ranking of District performance The revised performance based ranking of the districts has been started since January System of recognizing performing officers put in place.Criteria for ranking are :Average Per day beneficiary against EnrollmentMDM working daysMdm Functional School as Per MISDopahar(IVRS) PerformanceHuman ResourceKitchen shedFCI PaymentSchool. Inspection As Per MISSteering-Cum-Monitoring Committee MeetingsNumber of CooksCook-cum-Helper's PaymentBlock level performance evaluation system launched in January 2014.
14 Capacity BuildingThe district MDM in-charges were sent to National Productivity Council, Jaipur for office Administration and Management Training Program.Four day residential training of Field officers and staff was conducted for management and sensitisation.One day training of Head masters, VSS members and cook cum helpers is being conducted for preparation and management of the scheme.
15 Initiatives 2013-14 - Dopahar - IVRS In Dopahar(IVRS) weekly and daily monitoring for meal not served has been introduced.Data received Through IVRS is available on Dopahar.org for public view to ensure transparency .Third question changed on quarterly basis of priority of the issues and for sensitisation.Dedicated Toll free number for Public Grievance redressal system – has been launched.Strengthening of Web-based MIS and MDM functioning process integration with MISFood grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for Cooking Cost and Cook Cum Helper honorarium.
16 Financial Management and Accounting Accounts manual has been prepared and adopted.Tally is being implemented.A CA firm for statutory audit has been engaged.Internal audit will be taken up soon after general elections
17 MonitoringSurprise school visit by Principal Secretary , Secretary Primary Education and Director MDMDirectorate level officers visit of districts started since Dec-13 – one third districts covered every month.Surprise and regular inspections by MDM I/C and BRPInspections by other officers of education department – DEO, DPO, PO and BEEOInspections by other officers of the districtInspection reports are available on MIS.
18 Monitoring contd.State Level SMC meeting was conducted on And under the chairmanship of Chief Secretary.District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. Emphasis on Regular meeting is being pursued.Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis.
19 Action plan forStrengthening of management structure- BRP for every 15 panchayats, DRP for every 700 schools. District IT manager and Account manager proposed on revision of MME rates.Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days)All schools will be provided with nail cutter, soap and drinking water drums.
20 Action plan forPlan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing doneImplementation of mobile based inspection system – geo-tagging and time-stamping of inspection photosInspection reports uploaded in MIS and can be analysed and collated – even matched with IVRS dataPlanning to integrate MIS and IVRS databases for better monitoring and improving data integrityCreating photo database of kitchen sheds, cooks and other infrastructure.
21 Issues relating to FCI Delay in issue of RO. Issues of timely availability of food grains in godownLabour unrest in some godowns –Issue of closed Godown –Bhagalpur, Darbhanga, NawadaFAQ -Poor quality of riceDelay in submission of bills-Kaimur,Gaya ,Jehanabad,Jamui, Khagaria,Patna
22 Payment of cost of food grains in 2013-14 Bill Raised by FCIPayment made to FCITotal bills raised by FCI till jan Rs lakhsTotal payments made to FCI till feb 2014 – Rs lakhsPrevious year pending bills – 1.5 crore
24 Other issuesIncrease in conversion cost should be linked to food inflation index and increase should be effective fromA comprehensive study may be undertaken to determine the adequacy of conversion costFirst fund release in was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives
25 PROPOSALS AND RECOMMENDATIONS for 2013-14 S.NoComponentPAB Approved inProposal for1Children (I-V)2Children(I-VIII)3NCLP56755250004Working Days2302455Kitchen cum store5731358 school ( land have been procured ) and Release of Balance of 103 kitchen shed amount sanctioned in )6Kitchen device62701718 and 4777 units for replacement @ Rs.15,000/- per unit(based on market survey)7Cook-Cum -Helper2,31,8112,45,316 (additional 13,505 in )8Transportation costRs.750/ - per MTRs.1290/-per M.T(Rs 79/-SFC+Rs.40/-contractor + Rs.10/- Labor charge
26 Proposal for Procurement of Kitchen Device Additional demand of Rs.10000/-per school for replacement of sanctioned Kitchen Devices during , andBased on market survey cost of kitchen devices per school on average comes to Rs. 15,000/-.
27 Proposal for increase in Transportation Cost ComponentApproved inProposal forTransportation CostRs.750/ - per MTRs.1290/ - per MT1. The present rate is more than 5 years old.2. Inflation in all costs associated with transportation like fuel, labour, etc.3. After repeated tenders in some blocks very few contractors participate in the tenders4. Out of 534 blocks in the state 69 block do not have transporter leading to difficulties.