1. ANNUAL WORK PLAN & BUDGET – 2014-15 Directorate of MDM EDUCATION DEPARTMENT GOVT. OF BIHAR

2. Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4
No. of Municipal Corporations 11 7
No.of Blocks
534 8
No.of Villages
45,103 9
No .of Gram Panchayats
8471
Population
10,38,04,63 12
Male and Female Sex Ratio
1000: 916 13
Population Growth rate –
25.07% 14
Percentage of population - Urban
11.30% 15
Percentage of population - Rural
88.70% 2

3. Management Structure-MDM Bihar
State Level
Education Department
Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS)
State level steering cum Monitoring committee
Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator
District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant
District level steering cum Monitoring committee
District Level
BLOCK RESOURCE PERSON
Block level Steering cum Monitoring committee
Block Level
School Level
Headmaster/Senior Most Teacher
Vidyalaya Shiksha Samiti (VSS)

4. PAB approval Vs Achievement 2013-14
Sl. No
Type of Schools
As per PAB approval
Achievement
No. of Schools
No. of children
No. of children Availed 1.
Primary (I to V) Govt. +LB+GA Schools
39927
39225
NCLP
595
14788
525
4962
Total
40522
39750 2
Primary with Upper Primary (I to VIII) Govt. + GA+LB
29716
29310
69060
GRAND TOTAL
70238
69892
MDM Working Days :-
Mid Day Meal provided for152 days in primary and 151 days in upper primary against 171 approved days for upto December 4 4

5. Release & Expenditure 2013-14 (in Lakhs)
COMPONENT
Opening Balance of GOI as on
GOI Release
GOB Release
Total fund available in
Expenditure till
Cooking cost
Cost of Food grains
Cook-cum-helper
Transportation
MME
Total
Kitchen shed
553.13
Kitchen device

6. Coverage - Against Enrolment / PAB in 2013-14
Quarter
Enrolment( )
PAB (12-13)
Average per day Beneficiaries in ( )
Coverage against Enrolment
Coverage against PAB
First 63 95
Second 66
101
Third 69
104

7. COVERAGE AGAINST ENROLMENT
Quarter
Enrolment( )
Average per day beneficiaries in ( )
% against Enrolment
Enrolment( )
Average per day beneficiaries in ( )
Enrolment( )
Average per day beneficiaries in ( )
1st Quarter 45 40 63
2nd Quarter 60 66
3rd Quarter 64 69
4th Quarter 43 68
State Average 58

8. Kitchen Shed status in 2013-14
Year
Total unit sanctioned
Amount Sanctioned
Constructed
Inprogress
Not Constructed
Expenditure
unspent balance
16050
9630
15059
9035.4
9035
31078
18647
12103
7262
3790
8060.8
8061
18975
11385
6703
12272
4022
7363
573*
553.13
Total
85525
57311
53705
38010
Unspent amount Rs lakhs of units sanctioned in returned to GOI in Again GOI returned in out of units only 6703 unit amount released to school having land for construction of kitchen shed. fund for unit will be utilised against the demand generated in time for schools sanctioned upto
Currently, we need 1358 units for the schools santioned after upto
Funds for 470 out of 573 kitchen shed sanctoned in PAB were received in last week of January rest 103 kitchen shed funds are pending.

9. Food grains Flow Food Corporation of India
State Food Corporation (SFC)–Nodal Agency
District wise Online advice generation( MIS)
Block Resource Person and Local Private contractor
Schools

10. Fund Flow Fund released by GOI Approval by The Minister
Approval by the E.C
Approval by the Cabinet
Issue of Sanctioning order
Withdrawal from treasury
Fund released by BRMYS to districts
Fund released to the schools-district online advice generation system

11. Initiatives taken in
Strengthening of management structure: District program manager (DPM), state level finance manager and I.T manager post created and appointment have been for the betterment of the scheme.
The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.
Monthly review meetings of BRP of low performing blocks.
The honorarium of headquarter and field level officer and staff revised on the basis of CPI index.

12. Initiatives taken in 2013-14 contd..
The tablet PC based inspection will be now implemented across state after successful pilot study.
Provision of plates and glass from state fund.
Additional Provision of Rs 5000 per school for procurement and replacement of kitchen devices.
Release of Rs. 39 crores from state own resources for repairing of old kitchen shed in three Rs.10,000/and Rs.5000/-
Fund for mat for sitting and Apron with cap @Rs 125 per cook resp. released to schools.
Fund for storage bins and storage trunks( state resources) provided to schools for better storage of foodgrains and condiments.

13. Initiatives 2013-14 – Ranking of District performance
The revised performance based ranking of the districts has been started since January System of recognizing performing officers put in place.
Criteria for ranking are :
Average Per day beneficiary against Enrollment
MDM working days
Mdm Functional School as Per MIS
Dopahar(IVRS) Performance
Human Resource
Kitchen shed
FCI Payment
School. Inspection As Per MIS
Steering-Cum-Monitoring Committee Meetings
Number of Cooks
Cook-cum-Helper's Payment
Block level performance evaluation system launched in January 2014.

14. Capacity Building
The district MDM in-charges were sent to National Productivity Council, Jaipur for office Administration and Management Training Program.
Four day residential training of Field officers and staff was conducted for management and sensitisation.
One day training of Head masters, VSS members and cook cum helpers is being conducted for preparation and management of the scheme.

15. Initiatives 2013-14 - Dopahar - IVRS
In Dopahar(IVRS) weekly and daily monitoring for meal not served has been introduced.
Data received Through IVRS is available on Dopahar.org for public view to ensure transparency .
Third question changed on quarterly basis of priority of the issues and for sensitisation.
Dedicated Toll free number for Public Grievance redressal system – has been launched.
Strengthening of Web-based MIS and MDM functioning process integration with MIS
Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for Cooking Cost and Cook Cum Helper honorarium.

16. Financial Management and Accounting
Accounts manual has been prepared and adopted.
Tally is being implemented.
A CA firm for statutory audit has been engaged.
Internal audit will be taken up soon after general elections

17. Monitoring
Surprise school visit by Principal Secretary , Secretary Primary Education and Director MDM
Directorate level officers visit of districts started since Dec-13 – one third districts covered every month.
Surprise and regular inspections by MDM I/C and BRP
Inspections by other officers of education department – DEO, DPO, PO and BEEO
Inspections by other officers of the district
Inspection reports are available on MIS.

18. Monitoring contd.
State Level SMC meeting was conducted on And under the chairmanship of Chief Secretary.
District Level steering – cum – Monitoring Committee meetings are held on quarterly basis. Emphasis on Regular meeting is being pursued.
Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis.

19. Action plan for
Strengthening of management structure- BRP for every 15 panchayats, DRP for every 700 schools. District IT manager and Account manager proposed on revision of MME rates.
Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days)
All schools will be provided with nail cutter, soap and drinking water drums.

20. Action plan for
Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done
Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos
Inspection reports uploaded in MIS and can be analysed and collated – even matched with IVRS data
Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity
Creating photo database of kitchen sheds, cooks and other infrastructure.

21. Issues relating to FCI Delay in issue of RO.
Issues of timely availability of food grains in godown
Labour unrest in some godowns –
Issue of closed Godown –Bhagalpur, Darbhanga, Nawada
FAQ -Poor quality of rice
Delay in submission of bills-Kaimur,Gaya ,Jehanabad,Jamui, Khagaria,Patna

22. Payment of cost of food grains in 2013-14
Bill Raised by FCI
Payment made to FCI
Total bills raised by FCI till jan Rs lakhs
Total payments made to FCI till feb 2014 – Rs lakhs
Previous year pending bills – 1.5 crore

23. Proposal for

24. Other issues
Increase in conversion cost should be linked to food inflation index and increase should be effective from
A comprehensive study may be undertaken to determine the adequacy of conversion cost
First fund release in was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives

25. PROPOSALS AND RECOMMENDATIONS for 2013-14
S.No
Component
PAB Approved in
Proposal for 1
Children (I-V) 2
Children(I-VIII) 3
NCLP
56755
25000 4
Working Days
230
245 5
Kitchen cum store
573
1358 school ( land have been procured ) and Release of Balance of 103 kitchen shed amount sanctioned in ) 6
Kitchen device
6270
1718 and 4777 units for replacement @ Rs.15,000/- per unit(based on market survey) 7
Cook-Cum -Helper
2,31,811
2,45,316 (additional 13,505 in ) 8
Transportation cost
Rs.750/ - per MT
Rs.1290/-per M.T(Rs 79/-SFC+Rs.40/-contractor + Rs.10/- Labor charge

26. Proposal for Procurement of Kitchen Device
Additional demand of Rs.10000/-per school for replacement of sanctioned Kitchen Devices during , and
Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000/-.

27. Proposal for increase in Transportation Cost
Component
Approved in
Proposal for
Transportation Cost
Rs.750/ - per MT
Rs.1290/ - per MT
1. The present rate is more than 5 years old.
2. Inflation in all costs associated with transportation like fuel, labour, etc.
3. After repeated tenders in some blocks very few contractors participate in the tenders
4. Out of 534 blocks in the state 69 block do not have transporter leading to difficulties.

28. THANK YOU