1. Building Design & Construction 2008 Building Design & Construction 2008 David O’Hearn, P.E. Deputy Commissioner

2. Presentation Outline Managing Attorney Introduction Managing Attorney Introduction Goals & Objectives Goals & Objectives Work Space Renovation Update Work Space Renovation Update Ongoing/Upcoming Initiatives Ongoing/Upcoming Initiatives Organization Enhancements Organization Enhancements Q&A Q&A

3. Design & Construction Goals & Objectives Be considered to posses the highest expertise in the State for project planning, design, construction management and project delivery. Be considered to posses the highest expertise in the State for project planning, design, construction management and project delivery. Be known for delivering high quality projects, on time and within budget. Be known for delivering high quality projects, on time and within budget. To serve as a valuable knowledge base of project delivery for other state agencies and municipalities. To serve as a valuable knowledge base of project delivery for other state agencies and municipalities.

4. Goals & Objectives HOW? Staffing & Organization Staffing & Organization –Organizational Enhancements –Training –Accountability –Quality of Life Process & Documentation Improvement Process & Documentation Improvement –Reviewing and Improving construction contracts –Adding controls where appropriate –Trying to streamline where feasible –Creation of PM manual

5. Goals & Objectives HOW? Taking Advantage Of Technology Taking Advantage Of Technology –Web based project tracking software –Expand and improve use of DPW Web Site Improving Communications with Stakeholders Improving Communications with Stakeholders –Client Agencies –Construction Industry –Project Management Staff

6. Goals & Objectives RESULTS On Time Delivery On Time Delivery Close Out of Punch List in 90 days Close Out of Punch List in 90 days Total Change Orders 5% or less Total Change Orders 5% or less Accepting only quality work Accepting only quality work

7. Project Management Observations Kermit Thompson

8. DPW PMs are doing a good job DPW PMs are doing a good job Project Management loads are great Project Management loads are great Need better use of consultants Need better use of consultants –Design Team (Architects and Engineers) –Construction Administrators Most claims are due to project delay during construction Most claims are due to project delay during construction Better care with correspondence – especially E-mail Better care with correspondence – especially E-mail Project Management Observations

9. Design Phase Keep CA involved throughout Design Phase Keep CA involved throughout Design Phase Both Design Team and CA must review existing conditions Both Design Team and CA must review existing conditions More attention to Phasing – especially work for phase located in area of other phases. More attention to Phasing – especially work for phase located in area of other phases.

10. Design Phase CD Submission CD Submission –Construction Documents to be fully coordinated and checked by Design Team prior to submission. –“RediChek” is for coordination only. –CA should review for constructability. –Do not Bid unless CDs are fully ready

11. Construction Phase Better construction schedules needed at start of construction Better construction schedules needed at start of construction Design Team needs to be stay involved and required to respond quickly. Design Team needs to be stay involved and required to respond quickly. Use the CA – CA role is much greater than a “paper pusher” and “clerk-of- the-works”. Use the CA – CA role is much greater than a “paper pusher” and “clerk-of- the-works”.

12. Construction Phase Change Orders Change Orders –Must be required to complete the project –Delay caused by change order is primary cause of claims –Design Team and CA should each provide a written evaluation of each CO –If DPW PM decides to approve CO against recommendation of Design Team or CA, a written statement of why needs to be included

13. Communications Communications related to the project, especially schedule and/or cost, need to be recorded Communications related to the project, especially schedule and/or cost, need to be recorded E-mails are discoverable correspondence and need to be treated as such E-mails are discoverable correspondence and need to be treated as such

14. Project Tracking System The project tracking System is being used by management and must be current The project tracking System is being used by management and must be current –Projects in construction should be up- dated monthly, when the contractors requisition is submitted.

15. Safety

16. Safety

17. Emilio Pizzaferrato Rick Terrel 4th Floor Renovations Update

18. AGENCY ADMINISTERED/SMALL PROJECTS RM 480 AGENCY ADMINISTERED/SMALL PROJECTS RM 480 –Carpet, Systems Furniture Installed –Light Fixtures/Misc Furniture to be delivered –Tentative move-in the week of January 28 th Plan Room Plan Room –Carpet Installed –Light Fixtures installed February 4 th –Tentative move-in the week of February 11th 4 th Floor Renovations Update

19. File Room File Room –Currently under construction –Tentative move-in the week of February 11 th Project Management Area Project Management Area –Next phase is demo (corridor, old break room, conference) –Ceiling & Lights –Modifications to A/C Units –Paint & Window Treatments –Carpet & System Furniture 4 th Floor Renovations Update

20. File Room

21. Ongoing & Upcoming Initiatives Bruce Bockstael –Training –Div 0/1 Al Herring –Prolog –Design Build Agreement –CM @ Risk Don Ouillette –PM Manual

22. Training

23. Division 0/1 Masterformat System Masterformat System Equals and Substitutions Equals and Substitutions Construction Schedules Construction Schedules Retainage Retainage Schedule of Values Schedule of Values Substantial Completion Substantial Completion Liquidated Damages Liquidated Damages

25. Prolog Project Scheduling Project Scheduling –Preformatted Schedule Templates –Prolog Scheduler –Primavera (P3/P6/Suretrack) –Microsoft Project Project Financials Project Financials –Cost Control/Project Budget –Contracts –Potential Change Orders –Request for Proposals

26. Prolog Project CA Information Project CA Information –Daily Reports –Meeting Minutes –RFI Log –Request for Proposals –Change Order Log –Submittals –Application for Payment –Change Orders –Ball-in-Court/Punchlist

27. Prolog Prolog Website Prolog Website –Owner (and Client Agency) –Construction Administrator/Construction Manager –Architect/Engineer –General Contractor –Subcontract (if desired) Document Management Document Management Project Forms Project Forms –Form Letters and Word Processor –Photo Documentation Executive Dashboard Executive Dashboard

28. Project Delivery Methods Design Build Design Build CM @ Risk CM @ Risk

29. Project Manager Manual See It See It Solve It Solve It Do It Do It

30. Design & Construction Organization

31. Formal Construction vs. Staffing

32. Total Employees 80 Total Employees 80 Licensed Professionals Licensed Professionals –Licensed Architects 10 –Licensed Professional Engineers 10 –Licensed Building Officials12 –Certified Fire Officials 2 –Licensed Surveyor 1 –Associate Constructor (AC) –Certified Professional Constructor (CPC) Over 80%of Staff – 10 Hr OSHA Certified Over 80%of Staff – 10 Hr OSHA Certified DPW Design & Construction Staff

33. Career Progression Assistant Project Manager (APM) Associate Project Manager (ASPM) Project Manager (PM) EITACAIACPCPE ES-26ES-29ES-31a

36. DPW Design & Construction Staff Reclassify 4 Assistants to Associates Reclassify 4 Assistants to Associates Hire 4 Associates in next 18 Months Hire 4 Associates in next 18 Months SPM ES-33 SPM ES-33 SPM (MGR)MP-68 SPM (MGR)MP-68 DPMMP-70 DPMMP-70 Chief Arch & EnMP-72 Chief Arch & EnMP-72

37. DPW Design & Construction Staff 5 Assistants Interviews Scheduled 5 Assistants Interviews Scheduled Exam for Associate Requested Exam for Associate Requested 1Associate and 1Assistant Being Advertised 1Associate and 1Assistant Being Advertised 2 SPM’s (Mgr) & DPM to be advertised in house only 2 SPM’s (Mgr) & DPM to be advertised in house only