1. 1 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Readiness Stephen Sawch, Assistant Director for Construction Management Conventional Facilities Advisory Committee Review March 10 –11, 2009

2. 2 BROOKHAVEN SCIENCE ASSOCIATES Construction Preparations Outline Safety – Critical Requirement Construction Management Plan Policies and Procedures Construction Management Team CF Field Office External CM Oversight Construction Readiness CFAC Topics for Discussion Path Forward

3. 3 BROOKHAVEN SCIENCE ASSOCIATES Construction Safety Objective – “Best in Class” Safety Program Torcon - Proven Safety Record Safety performance highest weighted selection criteria OSHA Voluntary Protection Program (VPP Contractor) Goal of DOE VPP & Star Worksite for LT CF ESH Plan in Place Regular meetings to continue improvements Applied Lessons Learned in ESH Plan Development CF Staff Taken OSHA 10 Hour Course Our success measured by our Safety Performance

4. 4 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Plan Construction Management Scope Methods & Procedures to Meet Project Objectives Quality Assurance Plan and CM Plan Work in Concert CM Organization Defines Responsibilities ESH for Conventional Facilities ESH Plan and CM Plan Work in Concert Communication and Document Management Define and Standardize Communication

5. 5 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Plan Communication and Document Management cont’d Establish Meeting & Reporting Requirements Shop Drawing and RFI Routing Project Control Software Purchased Primavera Contract Mgr. (formerly Expedition) CF Team trained on Contract Manager Create, Share and Access Project Documents –Transmittals – Submittals – Correspondence –Web Based and is Used by Most Contractors Manage Submittals –Submittals Logs & Dunning Letters

6. 6 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Plan Project Control Software –Issue and Track Noncompliance –Build and Link Issue Files with Documents Field Inspection & Oversight Develop Project Checklist Oversee Day to Day Activity Document Nonconformance Testing & Commissioning Test Record Index Commissioning Contractor

7. 7 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Plan Acceptance and Transition to Operations Testing & Training Complete O&M Documents Available Punch List Preparation BORE – Beneficial Occupancy Readiness Evaluation Change Control & Configuration Management Technical Changes –Reviewed & Approved –Documented (ECN –Engineering Change Notice) –Maintain As-Built Drawings – Monthly Updates Part of Pay Req.

8. 8 BROOKHAVEN SCIENCE ASSOCIATES CF Procedures Manual Used BNL’s Plant Engineering Policies & Procedures as basis for CF Procedures Manual Worked with Quality Assurance identified applicable Policies Successfully used for CFN Transmittals, submittals, RFIs, reports, inspections and closeout Integrated Contract Manager Software into CF Procedures Manual (Primavera)

9. 9 BROOKHAVEN SCIENCE ASSOCIATES CF Procedures Manual

10. 10 BROOKHAVEN SCIENCE ASSOCIATES CF Procedures Manual

11. 11 BROOKHAVEN SCIENCE ASSOCIATES Procedures – Inspection Forms

12. 12 BROOKHAVEN SCIENCE ASSOCIATES LT- CF Construction Team Staffing Requirements Determined Roles and Responsibilities Identified Project Team Established 3 Lead Engineers Hired Administrative Assistant Hired Construction Engineer/Civil & Electrical Inspectors Hired Last Hire - Mechanical Inspector – Currently Interviewing Anticipate Staff Augmentation Requirements Augment with CM Firm (Liro/Gilbane) Staffing Inspectors/Clerk of Works/Administrative Assistant/Others

13. 13 BROOKHAVEN SCIENCE ASSOCIATES Construction Staffing Requirements CONVENTIONAL FACILITIES2008200920102011201220132014 DESIGN BID & AWARD SITE PREP RING BUILDING RING BUILDING CLOSE-OUT LOBs LOB CLOSE-OUT CF PERSONNEL2008200920102011201220132014DivisionStatusRESPONSIBILITIES 1DIRECTOR CFFilledCF Oversight 2ASSISTANT DIRECTOR DESIGN CFFilledA/E Design 3ASSISTANT DIRECTOR CM CFFilledConstruction Management 4SCHEDULE ENGINEER PSFilledScheduling/Cost tracking 5CIVIL ENGINEER CFFilledA/E Design & Construction RFI's 6MECHANICAL ENGINEER CFFilledA/E Design & Construction RFI's 7ELECTRICAL ENGINEER CFFilledA/E Design & Construction RFI's 8CONSTRUCTION ENGINEER CFFilledConstruction Management 9ADMINITIVE ASSISTANT CF*FilledOffice Administration 10CLERK OF THE WORKS CF*Plan 2Q09Files/Logs/Record Keeping 11CIVIL/ARCH. INSPECTOR CFFilledField Inspection 12MECHANICAL INSPECTOR CF*Plan 1Q09Field Inspection 13ELECTRICAL INSPECTOR CFFilledField Inspection 14SAFETY ENGINEER (1.5 FTE) ESHFilledProject Safety 15PROCUREMENT (3 FTE) PSFilledContracting 16PE Engineers/Trades (1.5 FTE) PEFilledUtility/Fire Protection Support 17ARCH./ENGINEERS (3.5 FTE) HDRFilledDesign Total of 22.5 FTECF-Conventional Facilities/PS-Project Support/PE-Plant Engineering * Either BNL hire or augmented staff

14. 14 BROOKHAVEN SCIENCE ASSOCIATES Construction Management Organization

15. 15 BROOKHAVEN SCIENCE ASSOCIATES Establish LT Field Office Field Staff of Approximately 10 Trailer Purchased – Delivery March 23 FFE Ordered Utilities – Power and Communications Available Services Required – Sanitary, Cleaning, Trash Signage Plan Complete – Ordered Shortly Occupy April 6

16. 16 BROOKHAVEN SCIENCE ASSOCIATES LT Field Office Site Plan

17. 17 BROOKHAVEN SCIENCE ASSOCIATES LT Field Office Layout

18. 18 BROOKHAVEN SCIENCE ASSOCIATES LT Field Office Furniture

19. 19 BROOKHAVEN SCIENCE ASSOCIATES External CM Construction Services Liro/Gilbane Provided Design Phase CM Services Estimating Value Engineering Scheduling Market Analysis Liro/Gilbane Hired for Construction Phase Services Construction Delivery Changed – CM Limited Role Monthly Construction Management Assessment Staff Augmentation (As Required)

20. 20 BROOKHAVEN SCIENCE ASSOCIATES External CM Construction Services Part A: Project Management Review CM Assessment Scope Kick-off Meeting To Initiate Development of Construction Management Procedural Review (CMPR) Evaluation of CF Procedures Evaluation of GC Schedule of Values Assist In Development of Deliverables List Monthly Site Visits With Conventional Facilities Management Team (CFMT) Attend Progress Meetings

21. 21 BROOKHAVEN SCIENCE ASSOCIATES External CM Construction Services Part A: Project Management Review - Continued Produce Construction Management Procedural Review (CMPR) - A Monthly Report Outlining: –Administration (Staffing, Document Control, etc.) –Engineering (Submittals, RFIs) –Quality (Testing and Inspection) –Change Management Process (Review, Approve & Document) –Closeout (Warranties, As Built drawings, O&M Manuals, etc.) Evaluate and Provide Recommendations Regarding Management of Construction

22. 22 BROOKHAVEN SCIENCE ASSOCIATES External CM Construction Services Part B: Staff Augmentation Anticipated Staff Augmentation Positions Clerk of the Works (Office Engineer from CM) Civil/Arch/Mech/Elect Inspectors (from CM) Structural Engineer (from CM) Administrative Assistant (from BNL)

23. 23 BROOKHAVEN SCIENCE ASSOCIATES Construction Readiness BNL Warehouse Relocation- Complete Site Prep - Civil - Complete Site Prep - Electrical - Complete Site Logistics - Complete Site Access Planning - Complete Visitor Badging/Training Facility Upgrade – Summer 09

24. 24 BROOKHAVEN SCIENCE ASSOCIATES Torcon Site Logistics Plan

25. 25 BROOKHAVEN SCIENCE ASSOCIATES CFAC Topics for Discussion Successful Ring Building Construction Start How can we ensure a safe and smooth start for Torcon –Establish Communication Channels –Collaborative Approach to Site Logistics Planning –Timely Response to RFIs & Submittals –Streamline Site Access for Contractors/Vendors – Streamline Equipment Inspection Process

26. 26 BROOKHAVEN SCIENCE ASSOCIATES CFAC Topics for Discussion Potential Acceleration of Ring Building Schedule Confirm Feasibility by Torcon Confirm Funding Availability Benefit from Current Market Conditions

27. 27 BROOKHAVEN SCIENCE ASSOCIATES CFAC Topics for Discussion Coordination w/ the Accelerated LOB Schedule Ensure LOB Design Meets Schedule Prepare Revised Construction Program to Accommodate LOB Design Consider Contracting Options to Minimize Impacts

28. 28 BROOKHAVEN SCIENCE ASSOCIATES Path Forward Hire Mechanical Inspector – Complete Training Implement ‘Best in Class’ Project Safety Program Work with Torcon to Facilitate Mobilization Work with Torcon to Implement Project Procedures Establish effective communication, planning and execution Interface CM Software Programs NSLS-II Contract Manager Torcon Prolog Continuous improvement of CF Procedures Manual