1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Jennifer Crosby-Meurisse Date: April 16, 2015 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: Special guests: Service Excellence Logistics Research Stores SVPR OPAM RATE ORIO RFDS USR Research & Academic HR CTO TTBD OCTRI Q & A Jennifer Crosby-Meurisse 2 RAIN: 4-16-15

3. Service Excellence - Rose Awards 3 RAIN: 4-16-15

4. What are the ROSE awards? Service Excellence: Rose Awards Anna Morgan 4 RAIN: 4-16-15

5. Who? Anna Morgan PEOPLE Staying late to help a co-worker perform her first organ procurement. SERVICE Taking the time to speak with a patient who was facing surgery to amputate his leg. QUALITY Picking up bone marrow sample, and finding a cytogenetic diagnosis for critically ill infant. 5 RAIN: 4-16-15 Service Excellence: Rose Awards

6. Who? Anna Morgan FINANCE Processing required documents that saved OHSU $25,000. GROWTH Finding grant opportunity and creating a process that resulted in obtaining grant. 6 RAIN: 4-16-15 Service Excellence: Rose Awards

7. Appreciation can make a day – even change a life. Your willingness to put it into words is all that is necessary. Why? In a recent survey by Glassdoor, 66% of respondents say they are likely to accept less money for a position with a company/hospital with a great culture. Anna Morgan - Margaret Cousins 7 RAIN: 4-16-15 Service Excellence: Rose Awards

8. When? 4 th Wednesday of the month BICC Gallery, 12:00 to 12:30 p.m. Anna Morgan 8 RAIN: 4-16-15 Service Excellence: Rose Awards

9. How do I nominate someone? 1.On O2, search for “employee recognition”O2 2.Submit a ROSE Award nomination form Anna Morgan 9 RAIN: 4-16-15 Service Excellence: Rose Awards

10. Upcoming events: Red ROSE pin exchange ROSE Committee recruitment- June 2015 Presidential award ceremony- August 2015 Anna Morgan 10 RAIN: 4-16-15 Service Excellence: Rose Awards

11. Questions? Anna Morgan E-mail: morgaann@ohsu.edumorgaann@ohsu.edu Phone: 503 494-3658 Find us on O2 Anna Morgan 11 RAIN: 4-16-15 Service Excellence: Rose Awards

12. Logistics Research Stores - Purchasing 12 RAIN: 4-16-15

13. FYE and New Training Get a jumpstart on FYE invoice holds and final closures New Oracle Requisitions classes: Best Practices, Punch-Out Only (register in Compass)New Oracle Requisitions classes Departmental roadshows available by appointment Logistics Research Stores: Purchasing Donna Johnson 13 RAIN: 4-16-15

14. Research Stores Online Ordering Consider placing your next Qiagen or NEB order online with Research Stores New purchasing process to help you and your labs save money and shorten acquisition time Process is now live and ready for you to use!Process is now live 14 RAIN: 4-16-15 Logistics Research Stores: Purchasing Donna Johnson

15. Questions? Donna Johnson E-mail: johdonna@ohsu.edujohdonna@ohsu.edu Phone: 503 494-4917 Find us on O2 15 RAIN: 4-16-15 Logistics Research Stores: Purchasing Donna Johnson

16. SVPR - Office of the Senior Vice President for Research 16 RAIN: 4-16-15

17. Research Week 2015: We need volunteers! –May 4-8, 2015 –Sign up to volunteer onlineonline –Conference agenda is now livenow live SVPR: Office of the Senior Vice President for Research Bekki Witt 17 RAIN: 4-16-15

18. Funding Focus today! New Ways of Finding Funding 12 to 1 p.m. Mackenzie Hall 2201 Come learn about GrantScoop, our new tool for finding funding opportunities! SVPR: Office of the Senior Vice President for Research Bekki Witt 18 RAIN: 4-16-15

19. Questions? E-mail: researchweek@ohsu.eduresearchweek@ohsu.edu Website: ohsu.edu/researchweekohsu.edu/researchweek SVPR: Office of the Senior Vice President for Research Bekki Witt 19 RAIN: 4-16-15

20. OPAM - Office of Proposal & Award Management 20 RAIN:4-16-15

21. OPAM: Operations & Systems Changes to OGA Account Setup Email Automating email notifications. Every notice that is sent will be attached to OGA project. Email distribution list will be at end of email. Kellie Guentert 21 RAIN:4-16-15

22. OHSU Adjustment Form New OHSU Adjustment form located on CFS and RDA Forms page. Updated to include iExpense reimbursements and Pcard transactions. OGA Expenditure Detail Report updated to include iExpense Pcard information. 22 RAIN:4-16-15 OPAM: Operations & Systems Kellie Guentert

23. OHSU Adjustment Form Example 23 RAIN:4-16-15 OPAM: Operations & Systems Kellie Guentert

24. OPAM: Pre-award Extension of OHSU Rate Agreement The previous OHSU Rate Agreement has been extended. Rates remain the same as previous. F&A Cost Rates Aric Dutelle RAIN:4-16-15 24

25. NIH RPPR (Progress Report) Reporting Publications: NOT-OD-15-090NOT-OD-15-090 Awardees are asked to electronically report any publications found in Table 1 of the RPPR which were previously reported using the paper 2590 process or as part of a competing renewal application. Ensures NIH systems can store all appropriate award- publication associations. RAIN:4-16-15 25 OPAM: Pre-award Aric Dutelle

26. NIH Applications NIH Biosketch REMINDER: NIH and AHRQ will require the new format for due dates ON or AFTER MAY 25, 2015. NOT-OD-15-085 RAIN:4-16-15 26 OPAM: Pre-award Aric Dutelle

27. NIH Applications (Cont’d) Genomic Data Sharing Policy: NOT-OD-15-083NOT-OD-15-083 For grant applications, state in the cover letter that the studies proposed will generate large-scale human and/or non-human genomic data. These applications also need to include a genomic data sharing plan. Guidance on developing data sharing plans is offered in this NIH pdf.NIH pdf RAIN:4-16-15 27 OPAM: Pre-award Aric Dutelle

28. NIH Delays Potential Delays in Issuing Awards: NOT-OD-15-088NOT-OD-15-088 NIH ability to issue competing and non-competing awards may be delayed for two weeks. May 19 to June 3, 2015. Software upgrades will be made during this time. RAIN:4-16-15 28 OPAM: Pre-award Aric Dutelle

29. NIH Delays Activities NIH DOES NOT expect to affect: Draw down of funds on existing awards from Payment Management System. Submission and review of new applications through Grants.gov. RAIN:4-16-15 29 OPAM: Pre-award Aric Dutelle

30. NIH Delays (Cont’d) Activities that WILL BE affected: No new or revised Notices of Award will be issued. No processing of No-Cost Extensions of final budget period. (eRA Commons will be available for submitting requests and PMS will be available for drawing down funds, but NIH records will not be updated during downtime.) No processing of Fellowship Activations. (xTrain will be available for submitting activation forms, but NIH records will not be updated during the downtime) RAIN:4-16-15 30 OPAM: Pre-award Aric Dutelle

31. OPAM: Policy & Compliance New NIH Grants Policy Statement Issued March 31, 2015 Adopts Uniform Guidance Requirements Incorporates Notices issued since last GPS Summary of Significant Changes NEW Grants Policy Statement Charlie Resare 31 RAIN:4-16-15

32. NSF Issued FAQs on Uniform Guidance Issued April 7, 2015 Tackles questions on NSF’s Implementation of Uniform Guidance NSF FAQ 32 RAIN:4-16-15 OPAM: Policy & Compliance Charlie Resare

33. Effort Reminder Jul-Dec 2014 Effort Deadline  April 14, 2015 Follow-up email April 28, 2015 to all Department Effort Coordinators with overdue Effort Statements. Send in your effort statements!! 33 RAIN:4-16-15 OPAM: Policy & Compliance Charlie Resare

34. Subaward Invoicing Announcement Moving to more automated electronic process to reduce processing time. Recently adopted Oracle-based email transmission method. Emails now include two attachments. 34 RAIN:4-16-15 OPAM: Policy & Compliance Charlie Resare

35. 35 RAIN:4-16-15 Questions? OPAM Central: orserv@ohsu.edu 4-7784 OPAM ONline OPAM: Office of Proposal & Award Management

36. RATE – Research Administration Training & Education 36 RAIN: 4-16-15

37. RATE: Research Administration Training & Education Margaret Gardner Upcoming Classes  Essentials of Grant Administration – 3 Tuesday afternoons: April 21, 28, May 5  Oracle Grants Accounting April 23  InfoEd Training May 14  Federal Budgeting Basics May 19  Federal Grants Management May 26 Enroll through Compass. Compass 37 RAIN: 4-16-15

38. Questions? rate@ohsu.edu 503-494-8990 RATE Website RATE: Research Administration Training & Education Margaret Gardner 38 RAIN: 4-16-15

39. ORIO –OHSU Research Integrity Office RAIN: 4-16-2015 39

40. OIO: OHSU Integrity Office Integrity Booster 2015 Take it now! Employees & Students with network accounts, use Compass.Compass Volunteers, Contractors, others with No Network account, use Big Brain. Kim Lee 40 RAIN 4-16-2015

41. OIO: OHSU Integrity Office Kim Lee

42. Researcher Snapshot Change Integrity Booster 2014 now Integrity Foundations, still required for grant submission. Integrity Foundations  only one-time completion needed. History is still archived in Big Brain. RAIN 4-16-2015 OIO: OHSU Integrity Office Kim Lee

43. 43 Questions? Kim Lee, OIO Education Coordinator callahki@ohsu.edu 503-494-8849 Integrity Booster 2015 RAIN 4-16-2015 OIO: OHSU Integrity Office

44. eIRB Upgrade Update On track for Summer 2015 Go-Live modifications, continuing reviews completed Thank you to all who helped with user acceptance testing (UAT)! Reminder: Please clean up your documents. Archive anything not in active use Name your documents (protocol, consent, advertisements) to ensure data migration success Coming soon: Reportable New Information UAT ORIO IRB: Institutional Review Board Kim Lee RAIN 4-16-2015

45. IRB Brown Bag Special Series eIRB Upgrade – RNIs Thursday April 23 rd 11:30 a.m. to 1:00 p.m. in UHS 8B60 See newly streamlined process for submitting Reportable New Information (RNI) and investigator reporting requirements via the upgraded eIRB system. Learn more on this Research News post.Research News post Kim Lee 45 RAIN 4-16-2015 ORIO IRB: Institutional Review Board

46. IRB Brown Bag Special Series eIRB Upgrade – Initial Submissions Monday May 4 th 1:00 p.m. to 2:30 p.m. in UHS 8B60 See demonstration of new eIRB Initial Submissions Process. Learn about improved process and see where many user testers’ ideas have been incorporated. Q& A session to follow. Check Research News for more details.Research News Kim Lee 46 RAIN 4-16-2015 ORIO IRB: Institutional Review Board

47. IRB Classroom Training* 11:30 to 12:30 p.m. in CHH 3178 Introduction to IRB April 16 th (Today!) June 18 th IRB Q&A May 21 st July 16 th *Registration through Compass, more info here.Compasshere 47 Kim Lee ORIO IRB: Institutional Review Board RAIN: 4-16-2015

48. 48 Questions? Dave Holmgren, IRB Manager holmgred@ohsu.edu 503-880-9126 www.ohsu.edu/researchintegrity RAIN 4-16-2015 ORIO IRB: Institutional Review Board

49. Wrap Up Q & A Next RAIN Meeting: May 21, 2015, 9:30 – 11:00 a.m. Back in our regular location: UHS 8B60 Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone 49 RAIN: 4-16-15