1. Copyright © 2009 State of Florida, Department of State 20 09 SPRING

2. S L I D E 2 Training Materials Link These training materials are available online at: www.ctb.com/fcat

3. S L I D E 3 Spring 2009 FCAT Administration Schedule Writing Grades 4, 8, and 10 Day 1 Writing Test45 minutes Days 2 & 3 Writing Make-Up Test45 minutes Any deviation from this schedule requires written approval from the FDOE prior to implementation.

4. S L I D E 4 Spring 2009 FCAT Administration Schedule Reading, Mathematics, and Science Day 1 Grade 3Reading – Session 160 minutes Grade 4Reading – Session 180 minutes Grade 5Mathematics – Session 180 minutes Grades 6, 7, 9Reading – Session 160 minutes Grades 6, 7, 9Reading – Session 260 minutes Grades 8, 10Reading – Session 180 minutes Grades 8, 10Reading – Session 280 minutes Day 2 Grade 3Reading – Session 260 minutes Grade 4Reading – Session 280 minutes Grade 5Mathematics – Session 280 minutes Grades 6, 7, 9Mathematics – Session 360 minutes Grades 6, 7, 9Mathematics – Session 460 minutes Grade 8Mathematics – Session 380 minutes Grade 8Mathematics – Session 480 minutes Grade 10Mathematics – Session 390 minutes Grade 10Mathematics – Session 490 minutes

5. S L I D E 5 Spring 2009 FCAT Administration Schedule Reading, Mathematics, and Science (continued) Day 3 Grades 3, 4Mathematics – Session 360 minutes Grades 3, 4Mathematics – Session 460 minutes Grade 5Reading – Session 360 minutes Grade 5Reading – Session 460 minutes Day 4 All GradesMake-up Testing Day 5 Grades 5, 8Science – Session 560 minutes Grade 8Science – Session 660 minutes Day 6 Grade 5Science – Session 660 minutes Days 7 and 8 All GradesMake-up Testing GRADE 11 SCIENCE DISTRICTS may administer Grade 11 Science on Day 1, Day 2, Day 3, Day 4, or Day 5. This must be a DISTRICT (not a school-by-school) decision. Both 75-minute sessions must be administered on the same day. Each district must notify the FDOE of the selected Grade 11 Science administration days.

6. S L I D E 6 What’s New for the 2009 FCAT  Recycling Several new references to recycling appear in the 2008–09 test administration manuals. FDOE encourages schools and districts to consider recycling manuals and other non-secure ancillary materials after scores have been reported. Any references to recycling materials should not be interpreted as permission to reuse them (e.g., planning sheets, math reference sheets, periodic tables).

7. S L I D E 7 What’s New for the 2009 FCAT (continued)  NO NRT Administration  NO Computer-based Reading and Mathematics RETAKE  Writing (Grades 4, 8, and 10) Test group codes will not be used for this FCAT Writing administration. No multiple-choice items for any grade level. All grade levels will use an unsealed four-page writing folder that contains a writing prompt and 2 lined pages for students to record their responses. Planning sheets are separate handouts from the writing folders (no longer perforated pages inside the test document). Planning sheets are considered secure materials and should be collected after testing. Due to legislative changes, earning a passing score on the Grade 10 FCAT Writing will not be required for graduation with a standard high school diploma.

8. S L I D E 8 What’s New for the 2009 FCAT (continued)  Reading, Mathematics, and Science Test group codes will now be used for ALL grades, including Grades 3 and 4. Grades 4, 8, and 10 Reading tests contain items that have no test questions and instruct students to leave the answer boxes for those items blank. Scripts for these tests include updated language to help students anticipate and understand these items. PreID Labels for Reading and Mathematics RETAKE One set for Reading Retake and another set for Mathematics Retake No subject designation on the labels Be sure to affix the label to the subject test that the student is scheduled to take. If a label is affixed to a subject test that a student is not scheduled to take, the book cannot be used and must be returned with all other NOT TO BE SCORED materials. Do not remove the label. Grid PreID information on a replacement test and answer book.

9. S L I D E 9 Reminders for the 2009 FCAT  Districts/schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE.  Test administrators are required to use ALL of the allotted time in each test session and should not end a session early.  A student with the accommodation of extra time must complete one session before continuing to the next session.  If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test. No exceptions will be made once the student leaves the school’s campus; therefore, if you have concerns about a student, you should not allow the student to begin. Instead, consider administering the test on one of the make- up days.

10. S L I D E 10 Reminders for the 2009 FCAT  Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.  Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement.

11. S L I D E 11 Reminders for the 2009 FCAT (continued)  Large Print and/or Braille Materials Districts and schools may not transcribe student responses from large print and braille documents into regular print answer documents, unless the materials are defective. Student responses will be transcribed by contractor staff. District/school personnel will continue to be responsible for some transcription, as described in Appendix A of each test administration manual. Students using large print materials must record answers in large print documents. If a test administrator records a student’s response (i.e., flexible responding), he or she must record directly into the large print document.

12. S L I D E 12 Reminders for the 2009 FCAT (continued)  Forms located at www.ctb.com/fcat Comment Forms Ensure that the online comment forms are reviewed BEFORE testing so that feedback will address the concerns of the FDOE and the contractor. Test Administrator School Assessment Coordinator District Assessment Coordinator Required Administration Information Missing Materials Administration Irregularities and Breaches

13. S L I D E 13 Students to Be Tested  Writing: Grades 4, 8, and 10  Reading and Mathematics: Grades 3–10  Science: Grades 5, 8, and 11  Reading and Mathematics RETAKE Tests: Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file Grades 11–Adult students who have NOT passed the Grade 10 FCAT in Reading and/or Mathematics Certificate of Completion students Students in the SECOND or THIRD year of the Three-Year Graduation Program

14. S L I D E 14 Students to Be Tested (continued)  Home Education Program students MAY participate in the FCAT appropriate for their grade-level (Grades 3–10) MAY take the FCAT Science test (Grade 11) May NOT take the Retake test  McKay Scholarship Program students In PRIVATE schools MAY participate In PUBLIC schools MUST participate  K-8 Virtual School Program students (Connections Academy and Florida Virtual Academy) ALL Grades (3–8) MUST participate  Corporate Tax Credit (CTC) Scholarship Program students INDIVIDUAL Students MAY participate in the FCAT appropriate for their grade-level  English Language Learners (ELLs) ALL ELLs are expected to participate in FCAT Reading and Writing; however, if an ELL has been receiving services for one year or less AND the LEP committee determines that it is appropriate, the student may be exempt but must participate in an alternate assessment. ALL ELLs are expected to participate in the FCAT Mathematics and Science tests no matter how long these students have been receiving services.

15. S L I D E 15 Materials Allowed During Testing Grade Level Writing Planning Sheet FCAT Calculator Mathematics Reference Sheet Science Reference Sheet/Periodic Table 3N/ANO N/A 4YESNO N/A 5 NO 6N/ANOYESN/A 7 YES N/A 8YES 9N/AYES N/A 10YES N/A 11N/AYESN/AYES RETAKEN/AYES N/A

16. S L I D E 16 Elementary School Document Configuration GRADEDOCUMENT TITLE ITEM TYPE* MCGRSR & ER Grade 3 Reading Test and Answer Book  Mathematics Test and Answer Book  Grade 4 Writing Folder  Reading Test and Answer Book  Mathematics Test Book Mathematics Answer Folder  Grade 5 Mathematics Test and Answer Book  Reading Test Book Reading Answer Folder  Science Test and Answer Book  *MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response

17. S L I D E 17 Middle School Document Configuration GRADEDOCUMENT TITLE ITEM TYPE* MCGRSR & ER Grade 6 Reading & Mathematics Test Book Reading & Mathematics Answer Book  Grade 7 Reading & Mathematics Test Book Reading & Mathematics Answer Book  Grade 8 Writing Folder  Reading & Mathematics Test Book Reading Answer Book Mathematics Answer Book  Science Test Book Science Answer Book  *MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response

18. S L I D E 18 High School Document Configuration *MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response GRADEDOCUMENT TITLE ITEM TYPE* MCGRSR & ER Grade 9 Reading & Mathematics Test Book Reading & Mathematics Answer Book  Grade 10 Writing Folder  Reading & Mathematics Test Book Reading Answer Book Mathematics Answer Book  Grade 11 Science Test Book Science Answer Book  Retake Reading Retake Test and Answer Book  Mathematics Retake Test and Answer Book 

19. S L I D E 19 Preidentified Student Answer Documents  Verify that the student is still enrolled and will be tested.  PreID Roster should be verified against the school’s student information database.  Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-10 Reading and Mathematics, and Grades 5, 8, and 11 Science: Student last name Student ID number District number School number Grade level  Four elements MUST be correct on a student PreID label for RETAKE: Student last name Student ID number District number School number  The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student. Even though the same file was used to create both the PreID Rosters and the student PreID labels, only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the labels. You are NOT required to grid the missing numbers of an SSN.

20. S L I D E 20 Student Information (must be completed by the student) Grade Level/ Content Assessed School Use Only DNS and UNDO bubbles Sample Student Grid Sheet Student Label Area Form Code Security Number Area Student Demographic Information Timing Tracks Registration Mark

21. S L I D E 21 Sample Student Label  Affix the label in the box in the lower left corner of the student grid sheet.  Do not remove labels once they have been affixed.  Do not place a label over another label.

22. S L I D E 22 Sample DO NOT SCORE (DNS) & UNDO Bubbles Writing Sample Reading, Mathematics, & Science Sample Answer Document Containing One Test Answer Document Containing Two Tests There is one DNS bubble and one UNDO bubble for each test in an answer document.

23. S L I D E 23 Test Invalidation Policies and Procedures 1.The document is defective. 2.A student last name, student ID number, district number, school number, OR grade level on a label is INCORRECT. 3.A label has been placed over another label or preprinted information. 4.The student has an electronic device during testing. 5.The student is disruptive or is caught cheating during testing. Grid only the DNS bubble for the appropriate test. Test administrator must discuss the situation with the school assessment coordinator before a final invalidation decision is made. The appropriate DNS bubble MUST be gridded on a USED document if:

24. S L I D E 24 Test Invalidation Policies and Procedures (continued) The appropriate DNS Bubble MAY be gridded if: 6.A student becomes ill and is unable to finish, OR is not allowed the correct amount of time. Consideration: Was the student provided adequate time to respond to the test questions or prompt? Yes – submit the document for scoring No – invalidate that test on the document and handle it accordingly If the validity of the test has not been compromised, you may allow a student to return to the testing room during the same school day for the remainder of time left for the test. It is not necessary to invalidate UNUSED documents if they are packaged with NOT TO BE SCORED materials.

25. S L I D E 25 Placement of Security Numbers Security Numbers appear on the front of all secure documents: The Security Number will appear in these spaces.

26. S L I D E 26 Sample Security Log

27. S L I D E 27 Required Administration Information  Students assigned to the room - provide Student Name and Student ID Number  Attendance Information – Present, Present but Invalidated, Absent, Withdrawn  Test Group Code (RMS only)  Unique Security Numbers of the Secure Documents Assigned to Each Student Schools must maintain the following information for each testing room:

28. S L I D E 28 Testing Location Considerations  Use classrooms whenever possible.  Make sure that each room is free of distractions and has Comfortable seating Good lighting Adequate ventilation  Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.  Make sure that: students are not facing each other if seated at tables students are not in seating that allows them to view other students’ answers there is sufficient space (at least three feet) between students  Remove or cover all visual aids on student desks and in the room, such as posters showing mathematical and scientific concepts.

29. S L I D E 29  During testing, ensure that students: clear their desks of all materials except the appropriate test materials use only No. 2 pencils do not have books, notes, scratch paper, or electronic devices of any kind even if they do not use them do not talk or make any disturbance work independently work in the correct session and record their answers in the appropriate area  Do NOT: talk with students about any test item help students answer any test item check through books return books to students after they have been collected discuss test items or answers with students even after all test materials have been returned and testing has been completed Supervise Test Administration

30. S L I D E 30 Steps for Returning Test Materials to the School Assessment Coordinator  Verify that you have collected all required administration information.  Verify that your Security Log has been completed correctly.  Remove any stray planning sheets (W) or reference sheets (RMS) and return them to the school assessment coordinator.  Check student grid sheets to ensure the following: No stray marks are in the preidentified/security number area or on or near the registration marks No stray marks or writing appear outside designated areas Upper RIGHT corner has been completed by each student DNS and UNDO bubbles are accurate  Group materials using the cover sheets in Appendix C and then organize the materials.  Return materials to the school assessment coordinator.  Complete the online Test Administrator Comment Form at www.ctb.com/fcat

31. S L I D E 31 Prepare Test Materials for Return to District Assessment Coordinator  Verify that all distributed secure materials have been returned.  Make copies of and file the following: the records of required administration information collected by test administrators all Security Logs  Separate test materials into stacks in the following order: your school’s TO BE SCORED Documents (by grade level/document type) Home Education Program TO BE SCORED Documents McKay Scholarship Program TO BE SCORED Documents Corporate Tax Credit Scholarship Program TO BE SCORED Documents Florida K-8 Virtual School Program TO BE SCORED Documents Connections Academy (78/0700)—all grades Florida Virtual Academy (79/0801)—all grades all NOT TO BE SCORED Materials  Verify DNS and UNDO bubbles.

32. S L I D E 32 Prepare Your School’s TO BE SCORED Answer Documents for Return  Complete the appropriate Document Count Form for each document type/grade level. Verify that you have included all documents from make-up sessions before you complete each form.  Place each completed Document Count Form on top of the first stack of corresponding TO BE SCORED answer documents.  Complete only one Answer Document Return Summary for your school. Transfer the information from each Document Count Form to the Answer Document Return Summary. Verify that the number of documents returned and the number of documents indicated on the count forms match the entries on the Answer Document Return Summary.  Complete and secure Paper Bands. Do not use staples, paper clips, or tape.

33. S L I D E 33 Sample Document Count Form

34. S L I D E 34 Sample Paper Band

35. S L I D E 35 Prepare Home Education Program TO BE SCORED Documents for Return  Complete a Document Count Form for each grade level/ document type. In the space labeled School Name, write Home Education Program. In the space labeled District/School Number, write your district number and 9998.  Transfer the information from each Document Count Form to the Home Education Program Answer Document Return Summary. The district name and district number lines are preidentified. Write your name and phone number on the school contact and phone number lines.  Complete and secure each Paper Band. In the space labeled School Name, write Home Education Program. In the space labeled District/School Number, write your district number and 9998.

36. S L I D E 36 Prepare McKay Scholarship Program TO BE SCORED Documents for Return  Complete a Document Count Form for each grade level/document type. In the space labeled School Name, write McKay Scholarship Program. In the space labeled District/School Number, write your district number and 3518.  Transfer the information from each Document Count Form to the McKay Scholarship Program Answer Document Return Summary. The district name and district number lines are preidentified. Write your name and phone number on the school contact and phone number lines.  Complete and secure each Paper Band. In the space labeled School Name, write McKay Scholarship Program. In the space labeled District/School Number, write your district number and 3518.

37. S L I D E 37 Sample Home Education & McKay Scholarship Program Answer Document Return Summary  Preidentified with District Name and District Number

38. S L I D E 38 Writing Return Label Reference Chart Materials IncludedLabel Color TO BE SCORED Writing FoldersRED NOT TO BE SCORED MaterialsYELLOW Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes) WHITE  Non-secure Materials (manuals, unused paper bands, unused Document Count Forms, unused braille paper, etc.)  Planning Sheets (used and unused)  Original Administration Materials: Records of Required Administration Information Security Logs No Return Label – Mark Boxes District Coordinator ONLY

39. S L I D E 39 Package Writing Test Materials TO BE SCOREDRed  Package TO BE SCORED Writing Folders: Red Labels (2009 Writing Manual: Page 47, Steps 1–6) NOT TO BE SCOREDYellow  Package NOT TO BE SCORED Materials: Yellow Labels (2009 Writing Manual: Page 49, Steps 1–5)  Package Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes): WHITE Labels (2009 Writing Manual: Page 65-67, Steps 12-17)  Package District Coordinator ONLY Boxes (2009 Writing Manual: Page 49, Steps 1–4)

40. S L I D E 40 Reading, Mathematics, and Science Return Label Reference Chart Materials IncludedLabel Color Calibration TO BE SCORED Answer Documents BLUE Grade 3 and Retake TO BE SCORED Answer Documents PEACH Grades 4-11 TO BE SCORED Reading, Mathematics, and Science Answer Documents RED NOT TO BE SCORED Materials YELLOW All Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes) WHITE  Non-secure materials (manuals, unused paper bands, unused Document Count Forms, unused braille paper, etc.)  Original Administrative Materials: Records of Required Administration Information Security Logs No Return Label – Mark Boxes District Coordinator ONLY

41. S L I D E 41 Package Reading, Mathematics, and Science Test Materials Calibration TO BE SCORED Blue  Package Calibration TO BE SCORED Answer Documents: Blue Labels ( 2009 RMS Manual: Pages 241-242, Steps 1-7) Grade 3 and Retake TO BE SCORED PEACH  Package Grade 3 and Retake TO BE SCORED Answer Documents: PEACH Labels (2009 RMS Manual: Pages 242-243, Steps 1-7) Grades 4 –11 TO BE SCORED Red  Package Grades 4 –11 TO BE SCORED Reading Mathematics, and Science Answer Documents: Red Labels (2009 RMS Manual: Pages 243-244, Steps 1-7) White  Package All Large Print and Braille Materials (TO BE SCORED and NOT TO BE SCORED documents and braille notes): White Labels (2009 RMS Manual: Page 274, Steps 7-12) NOT TO BE SCOREDYellow  Package NOT TO BE SCORED Materials: Yellow Labels (2009 RMS Manual: Page 246, Steps 1-5)  Package District Coordinator ONLY Boxes (2009 RMS Manual: Page 246, Steps 1-4)

42. S L I D E 42 Large Print (LP) and Braille (BR): Instructions for Completing Student Grid Sheets IMPORTANT DISTINCTION:  For LP users, the student grid sheet on the front cover of the large print answer document must be completed.  For BR users, the student grid sheet of the regular print answer document must be completed and included in each student's return envelope. Complete each student’s grid sheet in one of the following ways: Affix the student’s verified PreID label to the label area on the APPROPRIATE grid sheet. For LP, use the preprinted answer sheet as a reference only to complete the large print student grid sheet. For BR, use the preprinted answer sheet after verifying its accuracy. Grid the APPROPRIATE student grid sheet by hand.

43. S L I D E 43 LP and BR: Steps for Returning Materials to the District Assessment Coordinator  Verify the return of all secure materials.  Make copies of and file the following: the records of required administration information collected by test administrators all Security Logs  Verify that each student’s return envelope contains: documents for one student only an accurate student grid sheet  Complete a Document Count Form for each grade level/document type of each student.

44. S L I D E 44 LP and BR: Steps for Returning Materials to the District Assessment Coordinator (continued)  Make sure that each student’s envelope contains the following materials:  Ensure that each envelope contains documents for only ONE student.  Verify the completed information on the outside of each student's return envelope and seal the envelope.  Place the appropriate large print and braille materials into the boxes in which they arrived. Large PrintBraille  Completed Document Count Form  Large Print Test and Answer Book OR Large Print Test Book Large Print Answer Book  Completed Document Count Form  Regular Print Answer Document  Braille Answer Sheets containing student responses (separated by subject)  Braille Test Book  Regular Print Test Book

45. S L I D E 45 LP and BR: Steps for Returning Materials to the District Assessment Coordinator (continued)  Seal the boxes.  Place a WHITE label on each box.  Return the WHITE-labeled boxes to the district assessment coordinator.  Place non-secure LP and BR materials into the other District Coordinator ONLY boxes or handle them as directed by the district assessment coordinator.

46. S L I D E 46 Sample Non-Scannable Test Book Back Cover Label Indicates grade level, content assessed, document name, and administration year. Spine Stripe/Wrap 2 black stripes (tab 1 and 3) = Reading & Math 1 black stripe (tab 2) = Science 1 black stripe (tab 3) = Math 1 black stripe (tab 4) = Writing 1 grayscale stripe (tab 1) = Reading Retake 1 grayscale stripe (tab 3) = Math Retake (varies by color assigned to grade level) FCAT Logo Logo spine wrap varies by color assigned to grade level Student Name Area Security Number Area Grade Level Commodity Code Content Assessed Form Number FCAT 2008 COVER SPECIFICATIONS FOR NON-SCANNABLE TEST BOOKS

47. S L I D E 47 Questions?