1. Spring 2014 FCAT 2.0 Writing Training Materials

2. 2 Overview These training materials are based on the Spring 2014 Writing Test Administration Manual and are available at www.FLAssessments.com/Writing. www.FLAssessments.com/Writing These training materials highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3. 3 Appendices Appendices in the Spring 2014 Writing Test Administration Manual include: Appendix A— Accommodations Appendix B—Test Security Statute and Rule Appendix C—Forms, Cover Sheets, Checklists, Signs TAM 67-125

4. 4 What’s New Test Security Statute and Rule Florida Test Security Statute, Section 1008.24, F.S., and Florida State Board of Education Test Security Rule 6A-10.042, FAC, located in Appendix B, are now printed on perforated pages that may be removed for review during trainings. Student Grid Sheets The English Language Learner (ELL) category on student grid sheets no longer records the length of time ELLs have been receiving ESOL services but is now updated to record the length of time ELLs have been enrolled in a U.S. school. TAM IV; 8, 11-12; 83-87

5. 5 Daily Administration Schedule Day 1 – Tuesday, February 25, 2014 Grades 4, 8, 10Writing Test 60 minutes Day 2 – Wednesday, February 26, 2014 Grades 4, 8, 10Writing Make-Up Test 60 minutes The FCAT 2.0 Writing extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students is February 25th – March 3rd. Note: Any deviation from this schedule requires written approval from the FLDOE prior to implementation. See back of TAM cover page; Training Packet

6. 6 Students to Be Tested All Grades 4, 8, and 10 students, including retained students, are required to participate in FCAT 2.0 Writing. English Language Learners (ELLs) All ELLs are expected to participate in FCAT 2.0 Writing. Students With Disabilities Students with disabilities participate in the statewide assessment program by taking one of the following: –FCAT 2.0 without accommodations, –FCAT 2.0 with accommodations, or –Florida Alternate Assessment. TAM 3-4

7. 7 Allowable Accommodations Students With Disabilities Test administrators who will administer tests to students using accommodations must familiarize themselves with the information in Appendix A. Flexible Presentation Flexible Responding Flexible Scheduling Flexible Setting Assistive Devices and Tools TAM Appendix A; 67-72; 75-81

8. Allowable Accommodations (cont.) ESOL Levels 1- 4 Only –Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: Flexible Setting Flexible Scheduling Assistance in Heritage Language Approved Dictionary 8 TAM Appendix A; 72-73

9. 9 Test Security Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: Reading the Writing prompts before, during, or after testing Revealing the Writing prompts Copying the Writing prompts Explaining or reading the Writing prompts for students Copying or reading student responses or used planning sheets Changing or otherwise interfering with student responses Causing achievement of schools to be inaccurately measured or reported TAM 12; Appendix B; 91

10. Test Irregularities/ Missing Materials Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. Schools must investigate ANY report of missing materials and report missing secure materials to Student Assessment & Educational Testing (SAET) immediately at 305-995-7520. If a test irregularity or security breach is identified, the school assessment coordinator must contact SAET to discuss possible test invalidations. 10 TAM 15; 59

11. Test Irregularities/ Security Breaches For test irregularities requiring further investigation by the district and for security breaches, a written report and supporting documentation must be submitted within 7 working days after the irregularity or security breach was identified. The report must include: –The nature of the situation –The time and place of the occurrence –The names of the people involved –A description of the communication between the district assessment coordinator’s office and school personnel –How the incident was resolved –What steps are being taken to avoid future test irregularities or security breaches Schools should submit completed reports and supporting documentation to SAET to be forwarded to the FLDOE. 11 TAM 15-16

12. 12 Electronic Devices Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing or break, even if they are turned off or they do not use them. If a student is found to be in possession of ANY electronic devices during testing OR during a break, his or her test must be invalidated. Students and parents/guardians should be made aware of this policy prior to testing. TAM v; 17; 23-24; Appendix C; 107

13. Before Testing 13 TAM 20-24; 41-45

14. 14 Test Administrator Before Testing Checklist  Read the test administration manual.  Read the Test Administration Policies and Procedures and Appendix B, and sign the FCAT 2.0 Test Administration and Security Agreement.  Read and sign the Test Administrator Prohibited Activities Agreement.  Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.  Prepare a security log and a seating chart, and ensure you have a form to collect required administration information.  Assemble all testing materials needed for test administration, and ensure student demographic information is verified on PreID labels or gridded on student grid sheets.  Ensure that students and their parents/guardians understand the testing policies (electronic devices, leaving campus, Testing Rules Acknowledgment, discussing test content) prior to the test.  If you are administering the test to students who require accommodations, become familiar with the accommodations and discuss with your school assessment coordinator how accommodations will be provided.

15. 15 Security Agreement Forms Test administrators and proctors must sign and return an FCAT 2.0 Test Administration and Security Agreement, which indicates that they: −Have received training −Have read the Test Security Statute and State Board Rule −Have read all applicable portions of the test administration manual −Understand and agree to adhere to all test security and administration policies and procedures Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Test administrators must record their certification numbers on this document. TAM 44; 91; 93

16. 16 Test Administrator Before Testing Prepare the Room for Testing The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. There must be at least three feet between students. Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ test materials. Post the sign that reads TESTING—Please Do Not Disturb on all entrances to the testing room and display starting and stopping times for students as soon as testing begins. Students must not have access to any unauthorized aids, including visual aids on classroom walls or desktops (e.g., word lists, punctuation charts).

17. 17 Security Log A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. TAM 22; Appendix C; 97

18. 18 Test Group Codes A test group code is a unique four-digit number used as a security measure to identify a group of students tested together. School assessment coordinators will distribute test group codes to test administrators. Each testing room MUST use a different test group code. If students are absent for a test session, a different unique code must be used for each make-up session. Note: Writing folders do not contain a field for a test group code; however, test group codes must still be used to identify groups of students tested together. Test group codes must be recorded with required administration information and on seating charts. TAM 23; 42

19. 19 Seating Charts An accurate seating chart must be maintained for each testing room. Seating charts must record the following information: –Room name/number –Student names and their location in the room during testing –Direction students are facing –Date –Test starting and stopping times –Test administrator name –Names of proctors (if applicable) –Test group code All seating charts must indicate the front and back of the room. If the seating configuration changes during testing, a new seating chart must be created. TAM 21; 43; Training Packet

20. 20 Required Administration Information Test Administrators must record and maintain the following required administration information: –Students assigned to the room –Attendance information –Accommodations provided –Accommodations used –Test group code –Grade level –Unique security number of secure documents assigned to each student –Signatures of test administrator and school assessment coordinator –Dates for when Writing folders are received and returned TAM 42; Appendix C; 99

21. 21 Test Administrator Before Testing Assemble Materials The Test Administration Manual is needed on the day of testing to read scripts to students, to ensure accurate timing for test sessions, and as a reference to avoid testing irregularities. A Test Group Code will be provided by your school assessment coordinator; a unique code must be recorded on your required administration information and seating chart. Test Administrator Checklist (located in Appendix C).

22. 22 Test Administrator Before Testing Assemble Materials (cont’d) Signs (located in Appendix C) −Do Not Disturb (posted on entrances to the testing room) −Electronic Devices (displayed for students) Security Log (located in Appendix C) Seating Chart Record of Required Administration Information Pencils for students, if needed Watch or Clock to keep accurate time during testing

23. 23 Test Administrator Before Testing Special Documents Ensure that the correct procedures are followed for administering tests to students using special documents. Student responses must be recorded properly in all special documents before they are submitted for scoring. Refer to the Special Document sections of the manual to ensure the proper handling of these materials.

24. 24 Test Administrator Before Testing Accommodations Test administrators who will administer tests to students using accommodations must familiarize themselves with the information in Appendix A, including Allowable accommodations Test configurations and materials needed for testing Scripts/instructions for administering tests to students using special documents (large print, braille) Instructions for return of special documents

25. During Testing 25 TAM 25-38; 46

26. 26 Test Administrator During Testing Checklist  Maintain your seating chart and record of required administration information.  Ensure that proctors and anyone who enters your room for the purpose of monitoring the test sign the Security Log for your testing room.  Administer the test according to the directions in the test administration script and read the SAY boxes verbatim to students.

27. 27 Supervise Test Administratio n Students are using No. 2 pencils Students do not have books, notes, scratch paper (other than their planning sheets), or electronic devices of any kind Students are using the correct assigned Writing folder and planning sheet Students have signed below the Testing Rules Acknowledgment Students do not talk or make any disturbance Students are working independently Students who use their planning sheets allow themselves enough time to write complete responses in their Writing folders Students are recording their responses in the appropriate area TAM 26-27

28. 28 Supervise Test Administration (cont.) It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. Students may be encouraged to continue working, but do NOT talk with them about the prompt or help them with their responses. If students finish the test before the allotted time for the session has elapsed, they may be encouraged to go back and check their work. Test materials may NOT be collected prior to the end of the 60-minute session. FCAT 2.0 Writing is administered in one 60-minute session – failure to provide the correct amount of time will likely result in test invalidation. Keep accurate time and display times for students as instructed in the script. Security number(s) of the folder(s) assigned to and returned by each student MUST be recorded and verified at the completion of testing. TAM 26-27

29. After Testing 29 TAM 39-40;47-58

30. 30 Test Administrator After Testing Checklist  Verify that you have collected all required administration information, including accommodations provided and accommodations used by each student, and make copies for your files.  Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.  Inspect students’ Writing folders for stray marks on the student grid sheet, verify that each student has completed the required information in the upper left corner of the grid sheet, and remove any stray planning sheets. Do NOT open Writing folders or review student responses.  Check to make sure DNS bubbles have not been gridded by mistake and that DNS bubbles are gridded on invalidated test documents.  Organize test materials and return them to your school assessment coordinator (see pages 39-40 in the manual).

31. 31 Comment Forms After testing, test administrators and school assessment coordinators are encouraged to complete a Writing comment form located at www.FLAssessments.com/Writing. www.FLAssessments.com/Writing FLDOE and Pearson appreciate valuable feedback from district and school personnel. TAM 40; 58

32. 32 Thank you for ensuring a secure and successful FCAT 2.0 Writing administration. Questions?