1. Kitsap Coordinated Grant Application - 2014 Technical Assistance Training May 30, 2013 9am – Noon

2. Welcome! You are at the Technical Assistance session for the 2014 Coordinated Grant Application Housekeeping

3. Introductions Kitsap County CDBG Staff Bonnie Tufts Shannon Bauman City of Bremerton CDBG Staff Marie Vila Alyce Fierro Kitsap Regional Coordinating Council Staff Kirsten Jewell Around the room

4. Agenda Overview of Funding Streams Review of On-line Application Application Review and Awards Process Getting Help and Questions

5. 2014 Coordinated Grant Application – Timeline 5/28 & 6/5Application and Policy approval 5/30Mandatory Technical Assistance 6/6Application goes Live 5/31-7/9One-on-one assistance 7/10Applications Due 9/4-9/13GRC Interviews with applicants 9/20Funding Recommendations Posted 10/22 & 11/6 KRCC and City Council adoption of GRC funding recommendations

6. OVERVIEW OF FUNDING STREAMS

7. 2014 Coordinated Grant Application FEDERAL FUNDS - US Dept. of HUD funds Community Development Block Grant (CDBG) HOME Investment Partnerships (HOME) LOCAL FUNDS – WA legislation, document recording surcharge Affordable Housing Grant Program (AHGP) Homeless Housing Grant Program (HHGP) Consolidated Homeless Grant Incentive Program (CHGIP)

8. Federal – Community Development Block Grant (CDBG) Benefits low- and very low-income households Flexible program that addresses a wide-range of unique community development needs. Funds assist in the development of: decent housing creating suitable living environments expanding economic opportunities primarily for persons of low- and moderate-income.

9. Federal – HOME Investment Partnership (HOME) Benefits low- and very low-income households Funds can be used for housing activities, including: ◦ Acquisition ◦ Rehab ◦ Homebuyer assistance ◦ New construction

10. Federal - Priorities Priority needs and strategies are listed in the 2011-2015 Bremerton-Kitsap Consolidated Plan Five Focus Areas: Housing Homeless Special Needs (non-homeless) Community Development Economic Development

11. Local – Affordable Housing Grant Program Benefits households below 50% AMI Eligible uses, in priority order: 1.Operations and maintenance of low-income and homeless housing 2.Acquisition, construction and rehab of affordable housing (below 50% AMI) 3.Rental assistance (below 50% AMI) 4.Emergency Shelters Priority Uses:  Operations and Maintenance; Capital

12. Local - HHGP Benefits homeless households Eligible uses: limited to activities listed in the Kitsap Homeless Housing Plan Priorities— 1)Applications demonstrating: Partnering & collaboration, leveraging resources, specific outcomes & metrics, innovation 2)Grants to balance existing & new programs 3)Equally weighted: Prevention, Crisis, Stabilization

13. Local – CHG Incentive Funds Benefits low income households Eligible uses of the funds include: Rental assistance Program operations Facility support Priority uses for Kitsap are: Permanent Supportive Housing Programs serving clients exiting systems of care

14. General Eligible Activities Matrix GrantGeneral Eligible Activities Public Services Operations and Maintenance Capital: Housing Capital: Economic Development Capital: Public Facilities CDBG HOME AHGP HHGP CHGIP

15. Estimated Fund Availability Application TypeFunds AvailableFunding Sources Public Services and Operations & Maintenance $173,504 Bremerton/Kitsap CDBG, CHG Incentive Program Capital$1,246,784 Bremerton/Kitsap CDBG & HOME Flexible Funding (could be any of the above application types) $1,525,000 Homeless Housing Grant Program, Affordable Housing Grant Program Total$2,862,563 All funding sources

16. 2014 COORDINATED GRANT APPLICATION

17. 2014 Coordinated Grant Application Application is 100% ONLINE Step 1: On or after June 6 th go to the Kitsap Coordinated Grant Application website: www.kitsap.myreviewroom.com Step 2: Set up an account Follow the instructions to set up an account. An e-mail will be sent to you from “KCGA Automated Email” to confirm your registration; please click the link in the e-mail to finalize registration. Now log in with your e-mail and password, and follow the instructions. Step 3: Get started! Save your work often! You may save, log out, and resume later where you left off. Multiple members of your agency may contribute at different times to the application.

18. 2014 Coordinated Grant Application If you need assistance… Technical Assistance: Review Room For technical assistance with web-related issues like uploading or downloading files, how to review or print your application, trouble with the site, or other website related troubles. Use the various “Help” links throughout the site, or by calling Review Room toll-free at 888-438-3749 Application Assistance: Coordinated Grant Staff If you don’t understand what the application is requesting, how the forms or attachments work, whether your project is eligible, or any other issues related to agency or project information, contact one of us.

19. APPLICATION

20. 2014 Coordinated Grant Application Instructions and Resources… General Instructions General info about navigating the online application, downloading/uploading, submitting, reviewing and editing. We recommend printing these instructions for easy reference. Application Instructions Question-by-question guidance on answering the questions. We recommend printing these instructions for easy reference. Resources Click here for copies of downloadable forms, census info, links and maps, HUD Area Median Income data, etc. This is a pop- up window, so you can keep it open while you work on the application.

21. REVIEW AND AWARDS PROCESS

22. Review & Award Process 1. Eligibility Review: Is submission from an eligible applicant? Is it an eligible activity? Does it serve the funding source’s target population? Does the project meet the funding source’s priorities?

23. Review & Award Process 2. Completeness Review: Online application will perform a completeness check prior to submission, however, other factors may disqualify your application: Agency must attend mandatory Technical Assistance meeting Application must be submitted by Noon, July 10, 2013 Application is submitted with incomplete or badly completed sections or forms

24. Review & Award Process 3. Application Review Organizational Capacity Financial Capacity Project Design & Readiness Alignment with funding priorities

25. Roles and Responsibilties Roles: Coordinated Grant Staff & Auditor Reads and reviews applications for: Completeness and Eligibility Organizational Capacity Financial Capacity (Auditor) How well project/program addresses community priorities and goals Funding match & Subsidy Layering Review

26. Review and Award Process Roles: Grant Recommendation Committee Reads applications & completes independent, scored reviews Review projects for community need & benefit. Reviews staff evaluations Conducts interviews Discusses, ranks and recommends projects for funding.

27. Review and Award Process Interviews Interviews will be scheduled during the weeks of Sept. 4-13 th. Capital interviews are 35 minutes. Public Service / O&M interviews are 20 minutes. You may bring anyone you like, but include those who can best answer questions about the overall agency and the specific project. New This Year!

28. Review and Award Process GRC Recommendations GRC ranks projects & recommends project funding Staff works with GRC to match funding sources to ranked projects based on eligibility GRC finalizes funding recommendations GRC recommendations are forwarded to KRCC and Bremerton City Council for public hearing and approval

29. APPLICATION SUBMITTAL

30. Submittal Instructions Start your application early and APPLY ONLINE! You may make changes to your application up to the deadline of July 10, 2013, Noon

31. ASSISTANCE

32. Getting Help Technical Assistance for Online Application Review Room Online application staff will provide technical assistance for web application related issues. Look for “Help” links, or call, toll-free, 888-438-3749

33. Getting Help ◦ Kirsten Jewell Kitsap Regional Coordinating Council 360-377-4900 kirsten@kitsapregionalcouncil.org ◦ Marie Vila City of Bremerton CDBG/HOME Programs 360-473-5373 marie.vila@ci.bremerton.wa.us ◦ Bonnie Tufts Kitsap County CDBG/HOME Programs 360-337-4606 btufts@co.kitsap.wa.us ◦ Shannon Bauman Kitsap County CDBG/HOME Programs 360-337-7272 sbauman@co.kitsap.wa.us

34. 5 TIPS FOR A GREAT APPLICATION Give the full story about your project Have someone else read it – checking for clarity, content & continuity Double check your math Make sure you have uploaded the correct forms Don’t wait until the last minute to submit your application!

35. APPLY ONLINE http://kitsap.myreviewroom.com Application Goes Live June 6 th !