1. DEPARTMENT OF CROP AND SOIL SCIENCES Spring Faculty Retreat March 8 & 9, 2004 The Retreat at Lake Blackshear

2. Thanks and Welcome To encourage state-wide mission  Awards Committee  Graduate Education  Assistantships  Admission  Course Delivery  Housing  Information Technology  Departmental Committees Third Year Reviews, Promotion and Tenure Program Priorities Departmental Budget and Management Commitment to Excellence

3. Agenda Monday, March 8 Format: 10 minute presentation by candidate followed by 30 minute discussion led by candidate’s committee chair) Opening remarks, Donn Shilling 8:45a Third Year Reviews Dr. John Andrae (Nick Hill, Chair) 9:00a Dr. Philip Jost (Steve Brown, Chair) 9:40a Dr. Clint Waltz (Tim Murphy, Chair) 10:20a Break 11:00a Promotion & Tenure Dr. Stanley Culpepper (Bill Vencill, Chair)11:10a Dr. Eric Prostko (John Beasley, Chair)11:50a Lunch (Blue Gill Room)12:30p Promotion and Tenure Consideration (cont.) Full Professors reconvene Dr. Peter Hartel (David Radcliffe, Chair) 2:00p Post Tenure Review Dr. Domy Adriano 2:40p Dr. Larry West 2:55p Awards Committee 3:10p Presentation to Soils & Commodity Specialists group by David Kissel 3:30p Computer Committee Meeting 4:00p Dinner (Blue Gill Room) 7:00p Tuesday, March 9 Information technology (Donn Shilling/Wayne Parrott) 8:00a CSS major, undergraduate and graduate (Donn Shilling/Bill Vencill/Miguel Cabrera) 8:30a Forage situation (John Andrae) 9:30a Reorganization - Dr. Jerry Arkin 9:45a Dr. David Bridges10:00a Break College/Department budget management (Donn Shilling)10:30a Lunch (on your own)Noon Extension meeting 1:30p Program groups (see next page) 2:00p - develop three program area priorities - develop suite of courses for new major ADJOURN

4. IT Plan for CRSS Department-wide  Revamped web page (time frame: 1year) “Our window to the world” Faculty, staff and graduate students Seminars, announcements, newsletter Information for our clientele (Producers, government, funding agencies, etc.) Help with recruitment of undergraduates Help with recruitment of graduate students Maintenance Provide the necessary training to faculty and staff to help maintain and update the various parts

5. IT Plan for CRSS Department-wide (cont.)  Department-only section of the web site (time frame: immediate) Streamline communication within the state-wide department Depository for dossiers, SOPs, forms, etc. Access will be controlled via the UGA MyID Differing levels of access depending on rank, tenure and graduate status Access to be managed by Pam Wilson Being developed under contract to CITP (Campus Information Technology Partnership)

6. IT Plan for CRSS Location-specific  Server Host departmental and teaching web pages Data backup and storage Labor needed for server maintenance and management  Software and Hardware Research & Teaching Need to upgrade and maintain Need to trouble-shoot Needs previously met by ½ -time person who was victim of budget cuts Will contract with CITP for 10-15 h/week until June 30

7. Changes in CRSS Curricula BSA  Turfgrass Management  Agriscience & Environmental Systems  Biological Sciences  Plant Sciences Area of Emphasis* BSES  Environmental Chemistry  Water and Soil Resources* BSAB  Applied Biotechnology  Plant Science Area of Emphasis * under development

8. Departmental Committees ExecutiveState-wide AwardsState-wide Audio Equipment & Computer Athens – proposal to move Hardware & Software for Teaching into teaching committee Cold Rooms and Growth ChambersAthens – proposal to move into facility committee Computer OperationsState-wide Greenhouse, Head house, Seed Bldg.Athens Miller Building-SafetyAthens FacilityAthens Plant Sciences FarmAthens SocialAthens GraduateState-wide UndergraduateState-wide

9. Departmental Resources Budget Situation ’04 Budget Allocation $7,141,724 ’04 Budget Cut 237,210 ’04 Budget Assessment 631,871 (R&E) (9%) ’05 Budget Allocation $5,860,864 ’05 Budget Cut 358,127 ’05 Budget Assessment 117,217 (2%) Summary Base Budget Reduction $1,280,860 (18% reduction) Instruction 4.5% Research 2.5% Extension 4.5% Instruction 5.0% Research 5.5% Extension 9.0%

10. Departmental Resources (cont.) Methods used to meet budget cut: 1.Retirements (rehires) 2.Resignations 3.Decrease in NPS (non-personnel services) allocations 4.Cost-sharing 5.Deferred purchases, maintenance, services, etc.

11. Departmental Resources (cont.) FY 2000 Base Budget$7,690,860 NPS 854,558 (12%) $6,836,302 (88%) FY 2005 (Proposed) Base Budget$5,860,864 NPS 464,054 (8%) $5,396,810 (92%) Reductions In Base$1,829,996 (24%) NPS 390,504 (46%)

12. Departmental Resources (cont.) Based on 2000 allocation, department would need 12% of $5,860,864 → NPS based on 2000 $703,304 needed - 464,054 allocated $239,250 short-fall

13. Departmental Resources (cont.) How do WE make up the $240,000 deficit? Possibilities: $240,000 - 50,000 SWVT 190,000 - 30,000 Athens Farm 160,000 - 5,000 Athens Greenhouse 155,000 - 50,000 Graduate Assistantships 105,000 - 40,000 (20% cost share on Technicians above 1) 65,000 - 5,000 Athens Admin. (vehicles, UPS, etc.) 60,000 ???? 1.Funds are location independent 2.You are still retaining 80% of the resources 3.Funds go directly to research faculty

14. Department Resource Management Difference continues to grow Adjusted support State, County And Federal Support Cost of doing business 1990 2005

15. Department Resource Management Unofficial response Increased dependence on IDC Under funding of Teaching, Research and Extension, but research can subsidize using grants New faculty are under resourced Need a more sustainable resource management/allocation strategy Open cost-sharing process Increase discretionary funds to strategically support faculty Decrease % of budget in salary (less NPS) Only asking for a very small cost-share (4.1%) 239,250 ÷ 5,860,864 = 4.1% Increase split appointment – extension NPS budget is approaching zero → need some research appointment for allocation Increase student numbers to increase instructional funding