1. Dr. Witold Staniszkis Rodan Systems S.A. The IST ICONS Project
The solution of ICT technology for archival data bases A Knowledge Management Perspective
Dr. Witold Staniszkis
Rodan Systems S.A.
The IST ICONS Project

2. Presentation Contents
Selected reference models
ICT strategies for electronic records and archives
Knowledge management from an IT vantage point
Domain Ontologies
Knowledge representation paradigms
Document repository structures
Procedural knowledge representation
Conclusions

3. Standards and Model Requirements
IDA – Interchange of data between administrations (EC)
MIReG – Managing information resources for e-Government (EC)
Resource description elements
Life-cycle elements
Intellectual property elements
Open Archives Forum – interoperability and access in archive systems (IST research)
OAIS – open archival information system (NARA – USA)
The knowledge-information-data hierarchy
ISO – creation, capture and management of organizational records
MoReq - ERMS requirements for public and private sector organizations
DOMEA – record management in public sector (Germany)

4. Content Management in e-Government
Knowledge
Management
Systems
Functionality
Corporate
Portals
Content
Management
Document
Management
Workflow
Management
Groupware
80-te
90-te
2001 -
Years

5. ICT strategies for electronic records and archives
Issues
Preservation
Access
Interpretation
System
Emulation
Standard
Structure
Finding Aids
Digital
Objects
Ontologies
Relationships
Internal
External

6. Knowledge Management from the IT vantage point

7. Other IST Project Participation
About ICONS
Rodan Systems S.A. - project coordinator
Partnerzy:
Dauphine University, Paris , France
University of Ulster, Jordanstown, United Kingdom
Centro Informazioni Economiche e Sociali (CIES), Italy
SchlumbergerSema, Belgium
Computer Science Institute, The Polish Academy of Sciences
InfoVide, Poland
Budget: > 3 million EURO
Duration: 24 months, 350 man/months
Other IST Project Participation
INFOMIX Intelligent tools for integration of information resources
COMPONENT+ Methodology and tools for testing software components

8. (declarative knowledge, procedural knowledge)
Domain ontology
(declarative knowledge, procedural knowledge)
Knowledge base
Supporting innovative (knowledge) processes
Dissemination of
existing knowledge
Content base
(facts)
Knowledge management
(second generation)
Knowledge
Processes
Lifecycle
Intelligent
Organisation
Creation
Validation
Integration
Content management
(first generation)
Document
Management
Groupwork
Full text
retrieval
Image
Processing

9. Knowledge Management Life Cycle
Production
Knowledge
Validation
Knowledge
Integration
Knowledge
Claims
Organizational
Knowledge
Individual and group interaction
Data/Info acquisition
New knowledge claims
Initial knowledge codification
Knowledge claim peer review
Application of validation criteria
Weighting of value in practice
Formal knowledge codification
Knowledge sharing and transfer
Teaching and training
Operationalizing new knowledge
Production of knowledge artifacts
Experiental feedback loop
Knowledge Management Consortium International 2001

10. Information Integration Functions
ICONS Meta-information
Definition, Maintenance
Creation, Modification, Selection, Navigation, Execution
Knowledge Manipulation Functions
The
ICONS
Knowledge Schema
Objects
Associations
Field Values
Files
Tables
Documents
Reports
Queries
Navigation
Data
ICONS
Repository
Management
Functions
ICONS Content Repository
The
ICONS
Semantic Index
Distributed
Queries
Extracted
Data
ICONS
Workflow Management
Control Structures
Information Integration Functions
Web pages
External
Databases
ICONS External Data Sources
Data
Control

11. Domain Ontologies

12. Ontology Representation
Scope:
Language
Domain
Concept relationships:
has-synonym,
has-homonym,
has-broader-term
has-narrower-term
has-superclass,
has-subclass,
is-instace-of,
has-related-term
Concept
Appears in:
Article
Website
Document
Definition
Description
Example

13. The Public Information Bulletin Ontology

14. Ontology based categorization

15. Knowledge representation paradigms

16. Declarative Knowledge
Structural Knowledge
Knowledge Schema
Procedural Knowledge
UML
Semantic Model
Knowledge Map
(Categorisation)
Model
Content Object
Structure
WfMC Process
Graph
Project Plan
CPM Model
Routing conditions
Work Assignment
Conditions
Value-based
Categorisation
Manual
Categorisation
Automatic Text
Categorisation
Process Time
Modelling
Index Categorisation
Collection Object
Categorisation
Declarative Knowledge
Concept Glossary
Data Extraction
Models
Inferential Methods
Concept Definitions
Concept
Relationships
Logic Rules
Probabilistic Rules

17. Declarative knowledge
Support in solving difficult tasks
Disjunctive Datalog rules
Easy validation
Efficiency issues (application of main memory databases)
col(X,red) or col(X,green) or col(X,blue) :-state(X)
:- border(X,Y), col(X,C), col(Y,C)

18. A Content Object Structure
Subtree
A Content Object Structure
Subtree B
Subtree A
Subtree C
Subtree D
Structure CO
Field Item
File Item
A Content Object
Materialised
Table Field
Scalar value field
Vector field
Text field

19. Attribute based search Categoristaion based (knowledge maps)
Knowledge access
Content Repository
Full text search
Attribute based search
Navigational search
Categoristaion based (knowledge maps)
Link based I

20. Structural knowledge navigation

21. Procedural Knowledge Representation
A new challenge in electronic record management

22. Workflow management Users Rola Rola Rola Rola Rola Role Role Processes
Organizations

23. Procedural Knowledge Road Map
BPMN - Business Process Modelling Notation, BPMI, 11.02
XPDL - XML Process Definition Language, WfMC, 07.02
Wf-XML - Workflow Interoperability Binding, WfMC, 11.01

24. BPMN and XPDL extensions
BPMN extension (BPMN+)
idea - standard well-known notation for both process definition adjusted to the needs for process instance
ICONS’ approach - a BPMN extension to visualise process execution
XPDL extension (XPDL+)
performer relationships (WPA)
pre & post conditions

25. A process definition graph

26. A process execution graph

27. Conclusions
IT contribution to archives is not simply the digital conversions and storage
Knowledge management an important discipline for archive and electronic record management
Procedural knowledge represents a new dimension of archive resources
Cross-fertilization between KM and Archive Management fields may bring important results

28. Thank you for your attention Witold.Staniszkis @rodan.pl